Action for Social Development and Environmental Protection Organization (ASDEPO) invites interested & eligible bidders located at Afar Region.

INVITATION TO BID

Procurement Number: ASDEPO/ITB/046/2025

Action for Social Development and Environmental Protection Organization (ASDEPO), in partnership with its donors, want to purchase Fresh food items for School Feeding Program for the Strengthening the Nutrition Sensitivity of Social Protection in Ethiopia through School Feeding and Productive Safety Nets Programs in Afar Region Gewane, Mille and Chifra Woreda

Hence, ASDEPO invites interested & eligible bidders located at Afar Region. Gewane, Mile and Chifra Woreda that are qualified, technicaly competent, and have a valid trade license for the current Ethiopian FY to participate in the bid.

Bid Requirement

1. Bidding will be conducted in accordance with the open tendering procedures contained in the Directives of the Organization and other Relevant Laws of the Country, and is open only to Afar Region. Gewane. Mille and Chitra Woreda eligible bidders.
2. Bidders shall present a copy of the renewed Trade license. Certificate of registration. Tax Clearance certification, VAT Registration Certificate and TIN Registration Certificate as part of the technical proposal
3. Local aggregator based in Afar Region, preferably operating within Gewane, Mille or Chifra Woredas.
4. Demonstrate previous experience in supplying similar food items to institutions (such as schools, NGOs, or government programs).
5. Provide a recommendation letter from the respective local government authority.
6. Show commitment to sourcing from local farmers, with preference given to aggregators who are willing/able to collect products from PSNP beneficiary households of the project under implementation....
7. Have an established local presence in Gewane, Mille/Chitra, including warehouse/storage facilities, which will be visited and verified during the bid evaluation process.
8. The bid document submission must be accompanied by a Bid Bond Amount of 2% of the total amount in the form of an Unconditional Cashier's Payment Order (C.P.O).
9. Bidders should indicate whether the price includes or excludes VAT/TOT.
10. Bid should be submitted in two separate sealed envelopes, Financial and Technical proposals, addressed to ASDEPO
11. The envelopes should clearly indicate the Invitation to bid reference number Ref. "ASDEPO/ITB/046/2025"
12. Bid document must be deposited in the bid box prepared for this purpose at our Mille field office, located on in front of Trans Ethiopia Office on or before November 15, 2025, 09:00 PM (Afternoon)
13. Bid opening shall be held by November 15, 2025, 09:30 PM (Afternoon) with the presence of bidders and/or their representatives who want to attend.
14. Winners shall deliver the items within a maximum of one week after the Award letter is received..
15. The delivery location of fresh food items shall be transport at Afar Region Gewane Woreda three schools. Mille Woreda five schools and Chifra Woreda five schools.
16. Interested and eligible aggregators are inviting to collect the bid document from ASDEPO's Mille field office during working hours.
17. The eligible bidders shall submit their Bid Quotation in the bid submission table presented below.
18. Interested eligible bidders may obtain further Information from ASDEPO Head office or through tel. +251 11 668 5262, or through email, biniyam.a@gadepo.org  and banche.a@asdepo.org
19. Failure to comply with any of the conditions stated above shall entail automatic rejection.
20. ASDEPO retains the right to fully or partially cancel the bid, if better options are availed.

Financial Proposal Submission Table