UNDP

BID FOR SALE OF USED VEHICLES-ETH4991

The United Nations Development Programme (UNDP) Ethiopia Country Office hereby invites interested and eligible bidders to participate in a competitive bidding process for the sale of the used vehicles listed below. The vehicles are offered for sale on an "as-is, where-is" basis. Bidders are requested to submit their offers in accordance with the requirements, terms, conditions, and procedures specified in this advertisement and the Instructions to Bidders.

I. Pre-Bid submission

1. Bid Documents can be found at the following link: https://procurement-notices.undp.org/search.cfm and search for the title "Bid for Sale of Used Vehicles-ETH4991"
2. Prospective Bidders can inspect the vehicles from 10:00A.M. to 12:00P.M. at t h e UNECA compound on 01,05, 07, 09, 12, 13, and 14 October 2026.
3. Prospective Bidders who want to inspect the vehicles should send the following:
   • Full name.
   • Phone number.
   Only by email, sent to dawit.girma@undp.org and asheber.dubale@undp.org, two (2) days before the inspection date.
4. Prospective bidders are required to bring a valid ID or passport to the ECA compound on the designated inspection date and time.

II. Bid Submission (Mandatory and reason for Disqualification)

Document preparation.

1. Bidders can submit their bid for more than one vehicle.
2. Bidders should prepare their documents using the BID Submission form that will be found on the official site indicated in the instructions, Instruction I, No. 1
3. Bids that are handwritten will not be accepted; all documents must be printed using a LaserJet printer.
4. Bidders shall furnish bid security (CPO) from any bank, ETB 50,000.00 (ETB Fifty thousand) for each vehicle they participate in. However, they must prepare separate CPOs for eachvehicle (Example: if the bidder participates for 2 vehicles, the bidder shall furnish twoseparate CPOs for each vehicle).
5. The name on the BID bond must be the same as the Name on the Bid document.
6. Bid Security (CPO) should be prepared in the name of: UNDP Representative – Account No. 1000003015959, Commercial Bank of Ethiopia.

Bid submission.

1. The last day for submission of bids is the 15th of October 2026, 05:00 PM (Addis Ababa Time). (Late submissions will be disqualified)
2. Bid Documents must ONLY be submittedthrough the UNDP Ethiopia secure email address:procurement.et@undp.org
3. Bid documents shall include:
   • Bid submission form duly signed (Name, Signature, telephone no)
   • Scanned copy with CPO Bid bond.
4. Original CPO shall be submitted to the UNDP registry office at the CONGO bld. 6th floor, requesting a gate pass via email to dawit.girma@undp.org and asheber.dubale@undp.org before the deadline of submission and during working hours.

III. Post-bidsubmission.

BID OPENING

1. UNDP shall perform the bid opening through an internal bid opening committee, and thereis no public bid opening.
2. UNDP shall inform the bid process through the email address that will be indicated on the bidder'ssubmission document. No telephone communication is allowed.

AWARD AND WINNING

1. For each vehicle, award shall be made to the highest-priced responsive bidder.
2. The awarded Bidder shall be informed through email and an official call through the telephonenot indicated on the bid document.
3. Bid winners are required to deposit the full amount within 7 working days of the notification of the winning price to the following account.
   UNDP Representative – AccountNo. 1000003015959
4. If winners do not submit their payment within the indicated time interval, UNDP will pass the winning to the next highest winning bidder, andthe CPO of the first winning bidder will forfeit their payment to UNDP.
5. Bidders who paid the winning bid amount must collect the vehicles from the compound within 5 working days after the payment. In case the winning bidder does not collect the vehicles with in the indicated time, the bidder will pay ETB 2,000.00 (ETB Two Thousand) per day as a holding cost of the vehicle for another 30 days.
6. Unsuccessful bidders' CPOs will be returned after UNDP has shared a notification through the respective emails of the bidders, uponcollection of their CPOs. However, CPOs of bidders that are the 2nd and 3rd highest of any bid will be kept until the winning bidder finalizes the process.
7. UNDP shall not be responsible for unsuccessful bidders that fail to collect their bid security within six months from the collection notification.
8. Bid winners are responsible for settling any government duties/ taxes as may be applicable before Receipt of the vehicles.
9. UND Preserves the right to call off the bid at any time during the bidding process or reject any or all bids.
10. Please see the details below of the vehicles.

UNDSS Vehicles Details

UNDP Ethiopia Country Office,
UNECA Compound, Congo Building, 6th floor,
P.O. Box 5580, Tel: +251115444408, Fax: +251115514599