Selection and Employment of Independent procurement Audit service for multi years procurement Audit (2009-2013 EFY) for 23 towns o f Urban Water and Sanitation Project II (UWSSP-2) by Water Development Commission

Source: World Bank — Second Ethiopia Urban Water Supply and Sanitation Project

REQUEST FOR EXPRESSIONS OF INTEREST

(CONSULTING SERVICES – FIRMS SELECTION)

FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA

SECOND URBAN WATER SUPPLY AND SANITATION PROJECT (SUWSSP)

Credit No. IDA-60070

Assignment Title: Carry out Multi years Independent procurement audit service for 23 towns (FY2009 16/17-2020/21)  

Reference No. ET-MOWIE—143194

The Government of Ethiopia has received financing from the World Bank toward the cost of the Second Urban Water Supply and Sanitation Project-SUWSSP and intends to apply part of the proceeds for consulting services.

The consulting services (“the Services”) include:  include review of procurement processing, contracting, and implementation processes for all contracts under the SUWSSP and all implementing agencies (23 cities and WDC), to confirm their consistency with the Financing Agreement, Project Appraisal Document (PAD), approved procurement plan approved, and Project Operation Manual (POM). The service of the Consultant is required to perform an independent audit for the five fiscal years: EFY 2009 to 2013 (FY2016/17 to 2020/21) with an estimated implementation period of 50 weeks for the whole duration. OBJECTIVE OF THE ASSIGNMENT 

(i) .Verify that the procurement procedures followed for the project comply with the requirements of the legal agreement; and identify any non-compliance with the legal agreement and applicable procurement arrangements

(ii) .check and verify   that the procurement arrangements agreed with the Borrower is still in place

(iii) Identify and report any contract management issues

(iv). Check and verify that the implementing agencies have carried out technical compliance reviews and physical completion reviews for implemented contracts

(v)   Identify and report any indications of possible Fraud and Corruption

(vi). Identify mitigating measures or remedies to correct procurement deficiencies or deter the future and recommend them to the project implementing agencies.

(vii). Identify good practices and lessons learned from implementing procurement, and rate the performance of contracts (procurement process and contract implementation) on compliance with the legal agreement and agreed procedures based on the sampled contract for audit and contribute to the Overall procurement performance rating of the implementing agency based on the rating of the procurement audit.

SCOPE OF SERVICES

The independent procurement audit covers multi years of audit (EFY 2009 to 2013) (FY2017/18 to 2020/21). In carrying out the independent procurement audit, the consultant will include but not be limited to the following:

(i)     Review the project institutional set up at federal, regional and city levels for procurement to verify whether it is consistent with the financing agreement and the Project Implementation Manual (PIM) as amended from time to time and that this continues to facilitate the proper conduct of project procurement

(ii)      Assess whether the procedures, processes, and documentation for procurement and contracting management was in accordance with the financing agreement, World Bank Guidelines, PIM and the Procurement Plan.

(iii)          Identify as potential mis-procurements/non-compliance, the contacts which were not procured in accordance with the Guidelines highlighting for each of these contracts, the deviations from the Guidelines specifically highlighting whether or not these deviations compromised the achievement of value for money

(iv). Review and report on any identified cases of fraud and corruption by implementing agencies or bidders, consultants, and contractors

(v)         Conduct physical inspection to verify, whether Goods, Works and consulting services contracted were supplied/completed according to the required specifications and technical and other performance standards.

(vi).In the light of deficiencies, identify possible improvements in the procurement procedures and processes and make relevant recommendations.

(vii) Assess the timeliness of contract implementation and whether contracts are being completed as per the contract’s schedules

The total duration of the service is 50 weeks

The Water Development Commission now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are; Core business and years in business, qualification and relevant experience of the firm in the field of assignment, technical and managerial capabilities of the firm, and information on general qualification and number of key staff but not individual experts’ biodata.

The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers January 2011 Revised July 2014 (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest. 

Consultants may associate with other firms in the form of a joint venture or a sub consultancy to enhance their qualifications.

A Consultant will be selected in accordance with the Quality and Cost Based Selection method set out in the Consultant Guidelines.

Further information can be obtained at the address below during office hours from 9:00 am to 12:00 noon and 2:00 pm to 5:00 pm from Monday to Friday.

Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by e-mail) on or before 17th   February 2020, 4:00 pm.

Water Development Commission

Attn: Mr.  Jagama Kebeta

Haile Gebresilasie Avenue 1st floor, Room Number 114

P.O. Box: 5744

Tel:+251116637018

Fax: +251116616238

E-mail:  danjag.kebeta@gmail.com

Addis Ababa, Ethiopia