Procurement of IFMIS Audit Tool acquisition of software

Source: World Bank — Ethiopia PFM Project

Invitation for Bids (IFB)

  Name of Country: Ethiopia

 Name of Project: Public Financial Management (PFM) Project

   Brief Description of the Information System: The Supply, Install, Train and Support of Audit Management System and Data Analysis Tool

  Credit Number: IDA-57660

  IFB Title: The Supply, Install, Train and Support of Audit Management System and Data Analysis Tool

                IFB Number: ICB-ET-MOFEC-COPCU-931-GO-RFB

1.         This Invitation for Bids (IFB) follows the General Procurement Notice (GPN) for this project that appeared in UNDB online on WB 1067/03-16 Posted on March 8/2016

2.         The Federal Democratic Republic of Ethiopia has received credit from the International Development Association toward the cost of Public Financial Management Project, and it intends to apply part of the proceeds of this credit to payments under the agreement(s) resulting from this IFB: The Supply, Install, Train and Support of Audit Management System and Data Analysis Tool IFB number: ICB- ET-MOFEC-COPCU-931-GO-RFB

3.         The Ministry of Finance & Economic Cooperation (MoFEC) serves as the implementing agency for the project and now invites sealed bids from eligible Bidders for :

·                     Supply, install, train and support the implementation of an Audit Management System (AMS);

·                     Supply, install, train and support the implementation of a Data Analysis Tool (DAT);

·                     Provide end user and technical training

·                     Support the implementation of an Audit Management System (AMS) and Data Analysis Tool;

·                     Develop an IT Audit and Inspection Manual; and

·                     Conduct hands-on IT Audits using the Audit Management System and the Data Analysis Tool together with a team identified by MoFEC   in the process of implementation. 

               (Detail is indicated in Section VI (Technical Requirement) of the Bidding Document

4. Bidding will be conducted using the International Competitive Bidding (ICB) procedures specified in the World Bank’s Guidelines: Procurement under IBRD Loans and IDA Credits, edition of Procurement of Goods, Works and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, January 2011, Revised July 2014” and is open to all Bidders eligible as defined in these Guidelines,5 that meet the following minimum qualification criteria  

                    i.            Certified Information Systems Security Professional (CISSP), Chartered Internal Auditor (CIA), and Certified Information Systems Manager (CISM) qualifications.

                  ii.            The firm must have completed at least 2 (two) projects of similar nature (2 (two) for audit management system and 1(one) for data analysis tool)

                iii.            The Provider must provide manufacturer’s certification that they are authorized to supply, install, train, implement and support the Audit Management System and Data Analysis Tool.

                iv.            The implementing partner should have prior experience in integrating the proposed solution with Oracle E-Business Suite

                  v.            Must be able to provide in-country support for the software and equipment being tendered. Bidders entirely from outside Ethiopia must demonstrate their capabilities for providing effective in-country support.

                vi.            Must have proven domain knowledge in public accounting, Auditing, financial and internal controls, cash management etc.

              vii.            The Bidder (and in the case of a joint venture all partners) must have prior specific experience in the key activities relevant (or directly related) to the component it is designated to perform under the bid being submitted.

            viii.            The applications software package offered by the Bidder in the bid must have been in operation over the last three (3) years in at least four (4) multi-level, multi-site organizations in the area of accounting and/or financial management, with a deployment size comparable to that required by the Federal Government of Ethiopia. At least two (2) of the four organizations above must be in the public sector or state authority and two (2) must be in a central or state government.

                ix.            The bidder must be financially stable, with a minimum average annual turnover of two million United States Dollars (US$2,000,000), calculated as total certified payments received for contracts in progress or completed, within the last three (3) years. The bidder must have capacity to have a cash flow amount of US$ Three Hundred Thousand ($300,000) or equivalent. In case of a Joint Venture, the turn over requirement should be fulfilled jointly by the partners.

                  x.            The Bidder (and in the case of a joint venture all partners) must submit audited financial statements or if not required by law in the party’s country, other financial statements acceptable to the purchaser, for the past three (3) years to demonstrate, the current soundness of their financial position.

                xi.            For the Bidder (and in the case of a joint venture for each of the partners in a submission) all pending litigation shall not represent more than twenty-five (25) per cent of the parties' net worth.

              xii.            For the Bidder (and in the case of a joint venture for each of the partners in a submission), non performance of a contract did not occur within the last (5) years prior to the tender submission, based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the dispute resolution mechanism under the respective contract, and where all appeal instances to the applicant have been exhausted.

            xiii.            The bidder must submit Manufacturer Authorization Certificate, Manufacturing ISO Quality Certificate or the Equivalent.

5.         Interested eligible Bidders may obtain further information from Ministry of Finance & Economic Cooperation and inspect the bidding documents at the address given below7 from 09:00 to 12:00 and 14:00 to 17:00 Monday to Friday.  

6.         A complete set of bidding documents in English may be purchased by interested Bidders on submission of a written application to the address below7 and upon payment of a nonrefundable fee10 of Two Hundred Ethiopian Birr or any equivalent amount in any convertible currency.  The method of payment will be Bankers Cheque or Cash. The document will be for collection by an authorized representative.

7.         Bids must be delivered to the address below at or before January 19, 2017, 2:00 PM (Local time).  All bids must be accompanied by a bid security of not less than Ethiopian Birr 200’000 or USD 9000 or an equivalent amount in a freely convertible currency.  Late bids will be rejected.  Bids will be opened in the presence of Bidders’ representatives who choose to attend at the address below at January 19, 2017, 2:30 PM (Local time).

8.         The attention of prospective Bidders is drawn to (i) the fact that they will be required to certify in their bids that all software is either covered by a valid license or was produced by the Bidder and (ii) that violations are considered fraud, which can result in ineligibility to be awarded World Bank-financed contracts.

Ministry of Finance and Economic Cooperation (MoFEC)

Channel One Programs Coordinating Directorate

Main Building

Attention Ato Getachew Negra

Street address: Sidist Kilo, Yekatit 12 Square, King George Avenue

Room 614, 6th Floor, MoFEC Building

Telephone number:+251111570594/91, Postal Address-1905

E-mail address: copcuproc@gmail.com

Addis Ababa, Ethiopia.