Consultancy Services for Geotechnical Investigation for the Proposed G+9 Building
Ethiopian Food and Drug Authority
Tender Information
| Title | Consultancy Services for Geotechnical Investigation for the Proposed G+9 Building |
| Description | Consultancy Services for Geotechnical Investigation for the Proposed G+9 Building |
| Procuring Entity | Ethiopian Food and Drug Authority |
| Reference No | EFDA-NCB-C-0005-2019-PUR |
| Procurement Method | Open |
| Submission Deadline | 2026-10-16 15:00:00 |
| Invitation Date | 2026-10-13 08:30:00 |
| Procurement Type | Shopping |
| Award Type | Item based |
Contact Information
| Physical Address: | Africa Avenue, bole road, near to shoa shopping center, Room Ground floor Addis Ababa, Ethiopia |
| Contact Details: | Tel: +251 911031183 Email: eiaragpii2016@gmail.com |
| Mailing Address: | P.O. Box 0, Postal Code: 0 |
Eligibility Requirements
- •Valid Trade License: Valid and renewed Trade License
- •Business Organization Registration Certificate: Related business organization registration certificate
- •Other Documents: Certificate of competency for geotechnical investigation works
- •Other Documents: tax identification number certificate
- •Other Documents: Company profile highlighting organizational structure, core competencies, and years of continuous experience in geotechnical investigation
- •Other Documents: • List of completed geotechnical investigation projects of similar size and complexity within the last five (5) years, including: project name, client, location, contract value, scope summary, year of completion, and client reference contact details. Submit at least three (3) testimonials or completion certificates.
- •Other Documents: Evidence of ownership or firm contractual access to drilling equipment, laboratory facilities, and field testing apparatus.
- •Vat Registration Certificate: VAT Registration Certificate
- •Valid Tax Clearance Certificate: Valid Tax clearance certificate
- •Other Documents: Provide a detailed resource deployment plan including: • Curriculum Vitae of the Lead Geotechnical Engineer (minimum MSc in Geotechnical Engineering or equivalent, with at least ten (10) years of relevant experience, and professional registration). • CVs of field engineers, drilling supervisors, and laboratory technicians proposed for the assignment. • Organizational chart for the investigation team showing reporting lines and responsibilities. • List of drilling rigs, SPT equipment, sampling tools, core boxes, GPS instruments, and laboratory equipment to be mobilized, including make, model, capacity, and current condition/calibration status. • Confirmation of access to an accredited or competent geotechnical laboratory capable of performing the full suite of tests specified in the ToR.
- •Other Documents: Visit the site and submit a comprehensive methodology statement covering: • Understanding of the project scope, site conditions, and objectives of the investigation. • Any recommendation on adjustments to the indicative borehole location and depth (subject to approval by the Design-Build Contractor). • Drilling methods (rotary, percussion, or combination), sampling techniques (disturbed and undisturbed), and SPT execution procedures. • Groundwater measurement protocol and sampling for chemical analysis. • Laboratory testing programme and quality control measures. • Approach to interpretation, foundation recommendation, and preparation of the final geotechnical report.
- •Other Documents: Provide a detailed bar-chart or Gantt-chart programme showing: • Mobilization and site establishment. • Sequence and duration of borehole drilling for each building block. • Field sampling and in-situ testing. • Laboratory testing period. • Draft report submission, review period, and final report delivery. • Overall completion period from Notice to Proceed (preferred maximum duration shall be stated).
- •Other Documents: 5. Financial Proposal / Pricing Complete and submit the priced Bill of Quantities provided in Annex C, including: • Unit rates and amounts for all field work, laboratory tests, and technical report items, including Sub-totals, 15% VAT, and Grand Total in Ethiopian Birr (ETB). • Proposed mode of payment and any advance payment request (if applicable). • Validity period of the quotation from submission date. Note: Billing shall be based on actual quantities executed and approved by the Design-Build Contractor. Unit rates shall remain firm for the duration of the assignment.
- •Other Documents: Evaluation Criteria (Indicative) Proposals will be evaluated on a combined technical and financial basis. The following indicative weighting will apply: Evaluation Criterion Weight Remarks Company experience & similar project track record 15% Min. 5 years; ≥3 similar projects Key personnel qualifications & experience 15% Lead GE: MSc + 10 yrs min. Methodology & approach 15% Clarity, completeness, responsiveness Equipment & laboratory capacity 10% Ownership / firm access Work schedule realism & completion period 15% Critical path alignment; shorter period scores higher Financial proposal (price competitiveness) 30% Lowest evaluated responsive
Bid Security
Amount: 0 ETB
Terms and Conditions
TERMS AND CONDITIONS
RFP Title: Consultancy Services for Geotechnical Investigation, Including Soil Testing, for the Proposed G+9 Administration Building at EFDA Head Office
1. Eligibility and Qualification
Consultants shall meet the eligibility and qualification requirements specified in the RFP and applicable public procurement laws of the Federal Democratic Republic of Ethiopia. Each Consultant shall submit a valid business license, relevant professional competency certificate where required, TIN certificate, VAT registration certificate & other mentioned in TOR where applicable, evidence of relevant experience, and qualifications of the proposed key personnel. Consultants must not be debarred or otherwise ineligible to participate in public procurement.
2. Proposal Preparation and Submission
Consultants shall organize and upload each required technical document under the corresponding item in the e-GP system, in accordance with the RFP requirements. In addition, the complete technical and financial proposal documents shall be compiled together, clearly labeled PDF files and submitted in the prescribed Schedule of Requirements format or the designated sections of the electronic procurement system, as applicable. All documents shall be properly arranged and uploaded to the appropriate sections before the submission deadline to facilitate efficient evaluation and verification of compliance.
3. Authorization to Sign the Proposal
Each Consultant shall submit a valid Power of Attorney or other acceptable evidence confirming that the person signing the proposal is authorized to represent the Consultant and commit it to the proposed terms. The authorization shall identify the Ethiopian Food and Drug Authority (EFDA) as the procuring entity and refer to the relevant RFP.
4. Technical Proposal Requirements
The technical proposal shall demonstrate the Consultant’s understanding of the assignment and explain the proposed investigation methodology, work plan, schedule, personnel deployment, equipment, laboratory arrangements, and quality assurance procedures. It shall also describe the approach to field investigation, soil sampling, in-situ testing, laboratory testing, data analysis, interpretation, and preparation of the final geotechnical report.
The proposal shall address all relevant requirements of the Terms of Reference (TOR) and the technical evaluation criteria specified in the RFP.
5. Financial Proposal and Taxes
The financial proposal shall be prepared in Ethiopian Birr (ETB) using the prescribed financial proposal forms. It shall clearly indicate the proposed fees, reimbursable expenses, applicable taxes, and total proposed contract price.
The quoted price shall cover all costs necessary to complete the assignment in accordance with the TOR, including personnel, equipment, mobilization, transport, fieldwork, laboratory testing, reporting, overheads, and other necessary expenses. Applicable taxes shall be identified in accordance with the RFP and Ethiopian law.
6. Proposal Validity and Bid Security
Proposals shall remain valid for sixty (60) calendar days from the proposal submission deadline. Any extension of proposal validity shall be requested and handled in accordance with the RFP and applicable procurement requirements.
No bid security is required under this RFP.
7. Clarifications and Amendments
Consultants may request clarification of the RFP in writing within the period specified in the solicitation documents. EFDA shall communicate official clarifications and amendments through the prescribed procurement channel. Any such clarification or amendment shall form part of the RFP and shall be considered when preparing and evaluating proposals.
8. Evaluation and Selection Method
EFDA shall evaluate proposals using the Quality- and Cost-Based Selection (QCBS) method, with the following weighting:
• Technical proposal: 70%
• Financial proposal: 30%
The technical proposal shall be evaluated against the criteria and scoring system stated in the RFP. Only proposals that achieve the specified minimum technical qualifying score shall proceed to financial evaluation.
The combined score shall be calculated using the approved technical and financial weights and the financial scoring formula stated in the RFP. The selection and contract award shall follow the prescribed QCBS procedure, the evaluation criteria disclosed in the RFP, and applicable procurement requirements.
9. Alternative Proposals
Alternative proposals shall not be accepted unless expressly permitted by the RFP.
10. Technical Standards, Personnel, and Quality Assurance
The Consultant shall conduct all field investigations, sampling, in-situ testing, laboratory testing, and reporting in accordance with the standards specified in the TOR and applicable professional requirements. Relevant ES EN, ASTM, BS, or ISO standards shall be applied where specified or appropriate to the required tests.
The Consultant shall provide qualified personnel, suitable equipment, and competent laboratory facilities necessary to complete the assignment. Any replacement of approved key personnel or material change to the proposed technical arrangements shall require EFDA’s prior written approval.
11. Completion Period
The Consultant shall commence work upon receipt of the Notice to Proceed or other authorized written commencement instruction. The geotechnical investigation report shall be submitted within twenty-one (21) calendar days from the Notice to Proceed, as specified in the TOR.
The Consultant shall organize the work to complete the field investigation, laboratory testing, analysis, draft report, required revisions, and final report within the agreed period. Any circumstance likely to delay completion shall be reported promptly to EFDA in writing, together with the reasons and proposed corrective measures. An extension of time shall be subject to approval in accordance with the contract.
12. Reporting and Deliverables
The Consultant shall submit the draft and final geotechnical investigation reports and all supporting documents required by the TOR. These shall include, as applicable, borehole logs, field and laboratory test results, groundwater observations, borehole coordinates and elevations, relevant photographs, engineering interpretations, and recommendations for foundation design and construction.
All deliverables shall be submitted in the required electronic and hard-copy formats. The reports shall present the investigation findings clearly, provide technically justified conclusions, and address the geotechnical requirements of the proposed building.
13. Review and Acceptance of Deliverables
EFDA or its authorized representative shall review the submitted reports and other deliverables for compliance with the TOR and contract. Where clarification or correction is required, the Consultant shall address the identified deficiencies within the period specified by EFDA and in accordance with the contract.
Acceptance of deliverables shall be subject to the applicable contractual requirements. Any correction required because of the Consultant’s failure to comply with the agreed requirements shall be handled in accordance with the contract.
14. Contract Price and Payment
Payment shall be made in accordance with the payment schedule stated in the RFP and incorporated into the signed contract. Payments shall be subject to satisfactory performance, acceptance of the relevant deliverables, and submission of the required supporting documents.
The payment schedule shall identify the applicable deliverables or milestones and the corresponding payment amounts or percentages. Where payment is based on actual quantities of work performed, such quantities shall be verified and approved by EFDA or its authorized representative using the agreed contract rates.
No advance payment shall be made unless expressly provided for in the RFP and contract and subject to the applicable requirements.
15. Variations and Additional Services
The Consultant shall not change the agreed scope, undertake additional services, or incur additional costs chargeable to EFDA without prior written authorization in accordance with the contract. Approved variations shall be implemented and valued in accordance with the contract and applicable procurement requirements.
16. Health, Safety, and Environmental Protection
The Consultant shall comply with applicable health, safety, environmental, and site security requirements throughout the assignment. Appropriate measures shall be taken to protect personnel, existing structures, underground utilities, equipment, and surrounding property. Any damage resulting from the Consultant’s activities shall be reported promptly and remedied in accordance with the contract.
17. Subcontracting
Any subcontracting of a material part of the assignment shall be subject to prior written approval by EFDA where required by the RFP or contract. Approval of a subcontractor shall not relieve the Consultant of responsibility for the quality, timely completion, and proper performance of the assignment.
18. Integrity and Conflict of Interest
Consultants shall comply with applicable public procurement requirements relating to fraud, corruption, collusion, and conflicts of interest. Any actual or potential conflict of interest relevant to the assignment shall be disclosed in accordance with the RFP and applicable law. Violations shall be addressed under the applicable legal and contractual provisions.
19. Delay, Contractual Remedies, and Termination
The Consultant shall complete the assignment within the agreed period and in accordance with the contract. Delays, failure to perform, or breaches of contractual obligations shall be addressed under the relevant contract provisions, including approved extensions of time, delay damages where provided, suspension, or termination.
Any suspension or termination shall be carried out in accordance with the signed contract and applicable law.
20. Dispute Resolution and Governing Law
Any dispute arising from the contract shall be handled through the dispute-resolution procedure specified in the signed contract and in accordance with the applicable laws of the Federal Democratic Republic of Ethiopia. Arbitration or another formal dispute-resolution mechanism shall apply only were provided for in the contract and permitted by applicable law.
21. Contract Award and Commencement
Submission of a proposal does not guarantee contract award or create a contractual relationship with EFDA. The contract shall be awarded in accordance with the stated QCBS method, the RFP, and applicable procurement requirements.
The successful Consultant shall sign the contract and commence the assignment upon receipt of the Notice to Proceed or other authorized written commencement instruction.
RFP Title: Consultancy Services for Geotechnical Investigation, Including Soil Testing, for the Proposed G+9 Administration Building at EFDA Head Office
1. Eligibility and Qualification
Consultants shall meet the eligibility and qualification requirements specified in the RFP and applicable public procurement laws of the Federal Democratic Republic of Ethiopia. Each Consultant shall submit a valid business license, relevant professional competency certificate where required, TIN certificate, VAT registration certificate & other mentioned in TOR where applicable, evidence of relevant experience, and qualifications of the proposed key personnel. Consultants must not be debarred or otherwise ineligible to participate in public procurement.
2. Proposal Preparation and Submission
Consultants shall organize and upload each required technical document under the corresponding item in the e-GP system, in accordance with the RFP requirements. In addition, the complete technical and financial proposal documents shall be compiled together, clearly labeled PDF files and submitted in the prescribed Schedule of Requirements format or the designated sections of the electronic procurement system, as applicable. All documents shall be properly arranged and uploaded to the appropriate sections before the submission deadline to facilitate efficient evaluation and verification of compliance.
3. Authorization to Sign the Proposal
Each Consultant shall submit a valid Power of Attorney or other acceptable evidence confirming that the person signing the proposal is authorized to represent the Consultant and commit it to the proposed terms. The authorization shall identify the Ethiopian Food and Drug Authority (EFDA) as the procuring entity and refer to the relevant RFP.
4. Technical Proposal Requirements
The technical proposal shall demonstrate the Consultant’s understanding of the assignment and explain the proposed investigation methodology, work plan, schedule, personnel deployment, equipment, laboratory arrangements, and quality assurance procedures. It shall also describe the approach to field investigation, soil sampling, in-situ testing, laboratory testing, data analysis, interpretation, and preparation of the final geotechnical report.
The proposal shall address all relevant requirements of the Terms of Reference (TOR) and the technical evaluation criteria specified in the RFP.
5. Financial Proposal and Taxes
The financial proposal shall be prepared in Ethiopian Birr (ETB) using the prescribed financial proposal forms. It shall clearly indicate the proposed fees, reimbursable expenses, applicable taxes, and total proposed contract price.
The quoted price shall cover all costs necessary to complete the assignment in accordance with the TOR, including personnel, equipment, mobilization, transport, fieldwork, laboratory testing, reporting, overheads, and other necessary expenses. Applicable taxes shall be identified in accordance with the RFP and Ethiopian law.
6. Proposal Validity and Bid Security
Proposals shall remain valid for sixty (60) calendar days from the proposal submission deadline. Any extension of proposal validity shall be requested and handled in accordance with the RFP and applicable procurement requirements.
No bid security is required under this RFP.
7. Clarifications and Amendments
Consultants may request clarification of the RFP in writing within the period specified in the solicitation documents. EFDA shall communicate official clarifications and amendments through the prescribed procurement channel. Any such clarification or amendment shall form part of the RFP and shall be considered when preparing and evaluating proposals.
8. Evaluation and Selection Method
EFDA shall evaluate proposals using the Quality- and Cost-Based Selection (QCBS) method, with the following weighting:
• Technical proposal: 70%
• Financial proposal: 30%
The technical proposal shall be evaluated against the criteria and scoring system stated in the RFP. Only proposals that achieve the specified minimum technical qualifying score shall proceed to financial evaluation.
The combined score shall be calculated using the approved technical and financial weights and the financial scoring formula stated in the RFP. The selection and contract award shall follow the prescribed QCBS procedure, the evaluation criteria disclosed in the RFP, and applicable procurement requirements.
9. Alternative Proposals
Alternative proposals shall not be accepted unless expressly permitted by the RFP.
10. Technical Standards, Personnel, and Quality Assurance
The Consultant shall conduct all field investigations, sampling, in-situ testing, laboratory testing, and reporting in accordance with the standards specified in the TOR and applicable professional requirements. Relevant ES EN, ASTM, BS, or ISO standards shall be applied where specified or appropriate to the required tests.
The Consultant shall provide qualified personnel, suitable equipment, and competent laboratory facilities necessary to complete the assignment. Any replacement of approved key personnel or material change to the proposed technical arrangements shall require EFDA’s prior written approval.
11. Completion Period
The Consultant shall commence work upon receipt of the Notice to Proceed or other authorized written commencement instruction. The geotechnical investigation report shall be submitted within twenty-one (21) calendar days from the Notice to Proceed, as specified in the TOR.
The Consultant shall organize the work to complete the field investigation, laboratory testing, analysis, draft report, required revisions, and final report within the agreed period. Any circumstance likely to delay completion shall be reported promptly to EFDA in writing, together with the reasons and proposed corrective measures. An extension of time shall be subject to approval in accordance with the contract.
12. Reporting and Deliverables
The Consultant shall submit the draft and final geotechnical investigation reports and all supporting documents required by the TOR. These shall include, as applicable, borehole logs, field and laboratory test results, groundwater observations, borehole coordinates and elevations, relevant photographs, engineering interpretations, and recommendations for foundation design and construction.
All deliverables shall be submitted in the required electronic and hard-copy formats. The reports shall present the investigation findings clearly, provide technically justified conclusions, and address the geotechnical requirements of the proposed building.
13. Review and Acceptance of Deliverables
EFDA or its authorized representative shall review the submitted reports and other deliverables for compliance with the TOR and contract. Where clarification or correction is required, the Consultant shall address the identified deficiencies within the period specified by EFDA and in accordance with the contract.
Acceptance of deliverables shall be subject to the applicable contractual requirements. Any correction required because of the Consultant’s failure to comply with the agreed requirements shall be handled in accordance with the contract.
14. Contract Price and Payment
Payment shall be made in accordance with the payment schedule stated in the RFP and incorporated into the signed contract. Payments shall be subject to satisfactory performance, acceptance of the relevant deliverables, and submission of the required supporting documents.
The payment schedule shall identify the applicable deliverables or milestones and the corresponding payment amounts or percentages. Where payment is based on actual quantities of work performed, such quantities shall be verified and approved by EFDA or its authorized representative using the agreed contract rates.
No advance payment shall be made unless expressly provided for in the RFP and contract and subject to the applicable requirements.
15. Variations and Additional Services
The Consultant shall not change the agreed scope, undertake additional services, or incur additional costs chargeable to EFDA without prior written authorization in accordance with the contract. Approved variations shall be implemented and valued in accordance with the contract and applicable procurement requirements.
16. Health, Safety, and Environmental Protection
The Consultant shall comply with applicable health, safety, environmental, and site security requirements throughout the assignment. Appropriate measures shall be taken to protect personnel, existing structures, underground utilities, equipment, and surrounding property. Any damage resulting from the Consultant’s activities shall be reported promptly and remedied in accordance with the contract.
17. Subcontracting
Any subcontracting of a material part of the assignment shall be subject to prior written approval by EFDA where required by the RFP or contract. Approval of a subcontractor shall not relieve the Consultant of responsibility for the quality, timely completion, and proper performance of the assignment.
18. Integrity and Conflict of Interest
Consultants shall comply with applicable public procurement requirements relating to fraud, corruption, collusion, and conflicts of interest. Any actual or potential conflict of interest relevant to the assignment shall be disclosed in accordance with the RFP and applicable law. Violations shall be addressed under the applicable legal and contractual provisions.
19. Delay, Contractual Remedies, and Termination
The Consultant shall complete the assignment within the agreed period and in accordance with the contract. Delays, failure to perform, or breaches of contractual obligations shall be addressed under the relevant contract provisions, including approved extensions of time, delay damages where provided, suspension, or termination.
Any suspension or termination shall be carried out in accordance with the signed contract and applicable law.
20. Dispute Resolution and Governing Law
Any dispute arising from the contract shall be handled through the dispute-resolution procedure specified in the signed contract and in accordance with the applicable laws of the Federal Democratic Republic of Ethiopia. Arbitration or another formal dispute-resolution mechanism shall apply only were provided for in the contract and permitted by applicable law.
21. Contract Award and Commencement
Submission of a proposal does not guarantee contract award or create a contractual relationship with EFDA. The contract shall be awarded in accordance with the stated QCBS method, the RFP, and applicable procurement requirements.
The successful Consultant shall sign the contract and commence the assignment upon receipt of the Notice to Proceed or other authorized written commencement instruction.
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