HRNS-Ethiopia (Hanns R. Neumann Stiftung) invites eligible, licensed and experienced suppliers to submit sealed bids for the supply and delivery of the following brand-new, genuine ICT and communication equipment for its Country and Field Offices.
Hanns R.Neuman Stiftung Ethiopia
HRNS-ETHIOPIA
INVITATION FOR BIDS
Supply and Delivery of ICT and Communication Equipment
IFB Reference No.: HRNS-ETH/PRC/00092/2026/
HRNS-Ethiopia (Hanns R. Neumann Stiftung) invites eligible, licensed and experienced suppliers to submit sealed bids for the supply and delivery of the following brand-new, genuine ICT and communication equipment for its Country and Field Offices. Bidders may submit offers for one or more lots, clearly identifying each lot in the technical and financial proposals.
| Lot | Item | Qty. | Detailed Minimum Technical Specifications |
| 1 | Laptop computers | 4 | • Processor: Intel Core i7, 12th Generation or higher.
• Memory: minimum 8 GB DDR4 RAM. • Storage: minimum 500 GB solid-state drive (SSD). • Display: 14-inch or 15.6-inch Full HD anti-glare display. • Operating system: genuine, licensed Windows 11 Professional, pre-installed and activated. • Connectivity: Wi-Fi and Bluetooth. • Ports/interfaces: USB-A, USB-C, HDMI, audio jack and RJ-45 Ethernet port. • Security: Trusted Platform Module (TPM) 2.0. • Condition: brand-new and genuine, supplied in original manufacturer packaging. • Warranty: minimum one year. • Required accessories: compatible original charger/power adapter, carrying bag and mouse. |
| 2 | DSLR digital cameras | 2 | • Image sensor: APS-C or larger CMOS sensor.
• Effective resolution: minimum 18 megapixels. • Lens system: interchangeable lens system. • Included lens: 18-55 mm lens, or technically equivalent standard zoom lens. • Video recording: minimum Full HD. • Viewfinder: optical viewfinder. • Image formats: JPEG and RAW. • Battery package: two rechargeable batteries for each camera. • Memory: two 128 GB compatible memory cards for each camera. • Required accessories: charger, camera strap, body/lens caps, required connection cables and user manual. • Carrying case: original, suitable carrying bag for each camera and accessories. • Condition: brand-new and genuine, supplied in original manufacturer packaging. • Warranty: minimum one year. |
| 3 | Headphones with microphone | 6 | • Type: over-ear or on-ear wired stereo headphones.
• Connection: 3.5 mm audio connection. • Frequency response: minimum 20 Hz-20 kHz. • Driver size: minimum 30 mm. • Microphone: built-in microphone suitable for calls and online meetings. • Comfort: padded ear cushions and adjustable headband. • Construction: durable design suitable for regular office use. • Condition: brand-new and genuine, supplied in original manufacturer packaging. • Warranty: minimum one year. |
Eligibility and Mandatory Bid Requirements
- Valid renewed business licence relevant to the supply of ICT, electronic or communication equipment.
- Valid business registration certificate.
- Tax Identification Number (TIN) certificate.
- VAT registration certificate.
- Current tax-clearance certificate.
- Company profile, including full address and contact details.
- Evidence of relevant supply experience, supported by verifiable client references, contracts, purchase orders or completion certificates.
- Technical offer for each proposed lot clearly stating the brand, exact model, manufacturer, country of origin, warranty period and delivery period.
- A point-by-point compliance statement responding to every specification listed in this advertisement. Any deviation shall be clearly disclosed.
- Manufacturer datasheets, catalogues or brochures for the exact offered models.
- Equivalent or newer models are acceptable only when the bidder demonstrates that every offered specification meets or exceeds the stated minimum requirement.
- Financial offer showing the lot number, item description, quantity, unit price, subtotal, VAT and total price.
- Quoted prices shall include delivery, loading, unloading, accessories, warranty obligations and all other costs required for complete delivery to HRNS-Ethiopia.
- All equipment and accessories shall be brand-new, genuine, unused and free from defects. Refurbished, reconditioned, used or counterfeit products are not acceptable.
- Technical and financial proposals shall be signed and stamped by an authorized representative.
Bid Packaging, Collection and Submission
- The technical proposal and financial proposal shall be placed in separate sealed envelopes.
- Both inner envelopes shall be enclosed in one sealed outer envelope.
- The outer envelope shall clearly show the IFB reference number, bidder’s legal name and contact information, and the wording “Supply and Delivery of ICT and Communication Equipment – Do Not Open Before the Official Bid Opening.”
- Interested suppliers may collect the complete bidding documents during regular working hours from the HRNS-Ethiopia Country Office or request clarification using the contact details below.
- Submission address: HRNS-Ethiopia Country Office, Bole Sub-City, Woreda 06, House No. 289/12, Gurd Shola, on the road from Megenagna to Century Mall, near the Ethio Ceramics Building, Addis Ababa, Ethiopia.
| BID SUBMISSION DEADLINE: FRIDAY, 16 OCTOBER 2026 AT 4:00 PM (EAT) |
Clarifications: Tel: 0994 01 36 42 / 0909 00 01 05
Late, unsealed, improperly marked or electronically submitted bids may be rejected. HRNS-Ethiopia reserves the right to accept or reject any or all bids, cancel the process, request clarification, verify submitted information, or award by lot without incurring liability to bidders.
HRNS-Ethiopia | Committed to Efficiency, Transparency and Innovation
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