Consultancy service to support National Road Safety Secretariat Council

Source: World Bank — Ethiopia- Expressway Development Support Project

REQUEST FOR EXPRESSION OF INTEREST

FOR

International Road Safety Specialist

 (Individual consultant)

COUNTRY: Federal Democratic Republic of Ethiopia-Ministry of Transport (MoT)

NAME OF PROJECT: EXPRESSWAY DEVELOPMENT SUPPORT PROJECT

                Component 3: Road Safety and Institutional development support to the transport sector

Project ID: P148850    IDA Credit No: 5625ET

Procurement Reference: MOT/RSDS/SR/01/09

Assignment Title: Consulting Services to support National Road Safety Council (NRSC)-International Road Safety Specialist/Individual consultant.

The Government of Federal Democratic Republic of Ethiopia has received financing from the World Bank towards the cost of the Expressway Development Support Project (P148850) Component 3: Road Safety and Institutional Development Support to the Transport Sector and intends to apply part of the proceeds for individual consultancy services. The service is to contribute to the overall objective of the component 3: Road Safety and Institutional Development Support to the transport sector.

Road Safety and Institutional Development Support to the Transport Sector is one of the three components of the Expressway Development Support Project aimed to provide, through its sub-component 3(a), support to the implementation of the Road Safety through “the Safe System” approach, and through its sub-component 3(b), support to strengthen the policy, planning and monitoring functions of MoT.

The mandate of the NRSC covers the development of road safety strategies, plans and programs, the coordination of relevant government and non-governmental organizations, the promotion of road safety awareness nationwide, and the evaluation of program implementation by government agencies. The Ministries of Transport, Communications, Education, Health, Justice, Urban Development and Housing, Construction, and Finance and Economic Cooperation, together with the Ethiopian Roads Authority (ERA), Office of the Road Fund, the Road Transport Authority and the Federal Police Commissioner are represented on the NRSC Council, reflecting the wide-ranging stakeholder relationships. Road safety coordination committees with representatives from all major road safety stakeholders have been set up in the regional states and autonomous city administrations.

Hence, the primary objectives of the Technical Assistance (TA) is to support the  technical and operational capacity building of the NRSC Secretariat and lay the basis for upgrading the institutional status and capacity of the Secretariat to appropriate level.

The TA consulting services (“the Services”) required to address the following tasks:

Task 1: Mentor NRSC Secretariat staff and provide technical support;

Task 2: Review the existing structure and recommend appropriate one that will allow NRSC discharge its obligations;

Task 3: Undertake training needs assessment, develop a short-term training programme and long-term continued professional development (CPD) plan for staff of the NRSC Secretariat;

Task 4: Organise and/or facilitate formal training for staff of NRSC Secretariat;

Task 5: Develop best practice manuals for NRSC Secretariat; and,

Task 6: Overall technical assistance and advisory service to the NRSC Secretariat and will provide direct support and guidance to the teams across the Project.

The detail of each task is described below:

Task 1: Mentor NRSC Secretariat staff and provide technical support

• Provide ongoing mentorship and technical support on road safety activities to the Director, managers and officers in order for them to fulfil their core roles and responsibilities, particularly in the following areas:

  • Development and implementation of road safety policy at both Federal and regional levels, including the analysis, advice, planning and oversight of the national strategic plan, road safety policy, and annual road safety action plans;

  • Systems for the coordination and reporting of road safety activities of different federal and regional entities, and the provision of technical support;

  • Management and use of road accident database, and the analysis of accident statistics to prioritise road safety activities, which should be undertaken in close cooperation with the EU;

  • Monitoring and evaluation of road safety interventions through collectting and analyzing relevant data, and regularly disseminating the results through the publication of annual road safety status reports, an annual national road safety seminar and regular mass-media reports;

  • Facilitation of the development and implementation of high impact, targeted, and cost-effective engineering and enforcement interventions in collaboration with regional state and city administrations and road and transport authorities;

  • Promotion of road safety research and development, and dissemination of findings;

  • Promotion of professional development in road safety across all key government and non-government partners;

  • Design of a project (initiative) to increase investment in road safety from government, private sector and donors, and managing processes to allocate and account for effective use of funds deployed;

  • Facilitation of the development and implementation of road safety promotion strategies, campaigns and activities to increase awareness of key road safety issues and promote understanding of effective interventions to address these issues; and

  • Support NRSC Secretariat in the promotion of the private sector’s role in road safety initiatives. 

Task 2: Review the existing structure and recommend appropriate one that will allow NRSC discharge its obligations

• Assist NRSC Secretariat with defining roles and responsibilities of staff during its expansion to its full staff compliment and during the transformation to any lead agency/new structure subsequently established.

• The consultant is expected to deliver task 2 assignments within two months period.

  Task 3: Undertake training needs assessment, develop a short-term training programme and long-term CPD plan for staff of NRSC Secretariat

  Undertake a training needs assessment and develop a short-term training programme

  review all relevant background documents/reports and meet with representatives from the NRSC Secretariat and NRSC member agencies and assess their current level of knowledge, and review supporting reference documents (legislation/ manuals/guidelines);

• define institutional responsibilities (with job descriptions) for the revised institutional structure replacing the NRSC Secretariat;

• based on the required institutional responsibilities and job descriptions and, assessments of the current knowledge levels and experience of staff, clearly identify existing knowledge gaps;

• Identify appropriate training, including formal training, on-the-job training (mentoring), study tours and scholarships, taking into account;

  • the impending expansion of the current NRSC Secretariat to its full staff compliment or any lead agency established subsequently;

  • the potential for the inclusion of road safety training in national civil engineering course curricula; and,

  • Training to be provided through the Road Safety Development Project.

• based on the above information, analyses the cost and develop prioritized Training Programme which addresses the training gaps identified within the NRSC Secretariat; and,

• organize a one-day workshop to present the analysis and recommendations and discuss these recommendations with the NRSC Secretariat and finalise draft Training Programme.

  Develop a long-term CPD plan

• In addition to the above, also prepare a CPD Plan for staff of the NRSC Secretariat and any lead agency established subsequently, that clearly sets out how each member of staff should develop his/her knowledge progressively.

  Task 4: Organize and/or facilitate formal training for staff of NRSC Secretariat

• Organize training in accordance with the final short-term training programme and CPD plan through the PIU; and,

• Facilitate training that can be undertaken in-house by TA Consultant.

Task 5: Develop best practice manuals for NRSC Secretariat

• Identify knowledge gaps within the NRSC Secretariat and in conjunction with the short-term training programme and long-term CPD plan, either: identify and procure appropriate international best practice manuals; or develop in-house manuals for the NRSC Secretariat – this should include road safety research guidelines.

  Task 6: Overall technical assistance and advisory service to the NRSC Secretariat

  The Consultant will also provide the following technical assistance and advisory services:

• Advise the NRSC Secretariat and MoT on the preparation of strategies, programmes and work plans for road safety interventions;

  Advise the NRSC Secretariat on defining appropriate and cost-effective solutions to improve safety on the road network;

• Develop appropriate methods for the identification of points of high accident risk along the road;

• Advise and recommend the NRSC Secretariat on standards, specifications and other documentation on road safety, geometric design and signage;

• Advise NRSC Secretariat on the development of procedures for the preparation of road safety audits;

• Support NRSC Secretariat in the definition and updating of standards and procedures to be used by MoT/ERA and Regional Road Authorities (RRA) to implement road safety programmes;

• Support NRSC Secretariat with monitoring the effectiveness of established management systems and technical procedures, and make recommendations for revisions as appropriate aimed at increasing efficiency and cost effectiveness;

• Advise NRSC Secretariat on the assessment of road projects undertaken by ERA and RRA to ensure that they comply with road safety standards;

• Advise NRSC Secretariat on collaboration and coordination with partners, including ERA,Regional Road Authorities(RRA), Road Fund(RF), Insurance Companies, etc. on road safety issues;

• Provide technical advice to NRSC Secretariat during procurement and implementation of the TAs for the Road Safety Assessment of Core (Paved) Trunk Road Network, Piloting Enhanced Enforcement of Road Safety on Two Pilot Corridors; and,

• Assist NRSC Secretariat with other project proposals and project implementation.

  The Technical Assistance will be for a duration of 24 person-months, with the Consultant being in-country and based in the country of the NRSC Secretariat offices for the entire period of the Contract. Subject to satisfactory performance, there will be a possibility of a 12-month extension of the Contract for either a continuous period or in the form of intermittent short-term inputs.

  The expected time of commencement will be on 30/10/17

  The Federal Ministry of Transport (MoT) now invites eligible individual consultants to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The short listing criteria are: Experience and Qualification requirements.

4. Professional qualifications, skills and experience

The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants under IBRD Loans & IDA Credits & Grants by World Bank Borrowers, January 2011 (Revised July 2014) (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest.

The selection of individual consultant will be conducted in accordance with the procedures set out in the World Bank’s Guidelines referred to above.

Further information can be obtained (collect the Terms of Reference) at the address below during office hours: from 09:00 A.M to 12:30 A.M hours and from 2:00 P.M to 5:00 P.M hours, Monday to Thursday and 09:00 A.M to 11:30 A.M and 2:00 P.M to 5:00 P.M on Friday.

The Expression of Interest along with documentary evidences must be delivered in written form to the address below on or before September 29, 2017, 4:00P.M.

To:-Ministry of Transport,

Road Safety & Implementation Support Project Coordinator

Attn: Ato Abnet Solomon,

E-mail:- abnetsolomon@yahoo.com,

Cc:     gcfeleke@gmail.com

Tel:-+251 115 537104/+251 115 538201,

 Mob. +251 911 538533

Fax:- +251 115 515665

Physical address: Ministry of Transport, 5th Floor, Room No.505,

 Opposite to Ethiopian Broadcasting Corporation, Churchill Street.,

Near Ethiopian Postal Services Enterprise, P.O.Box 1238,

                  Addis Ababa, Ethiopia.