Consultancy service to undertake Road Safety Assessment of existing roads from the core federal road network.

Source: World Bank — Ethiopia- Expressway Development Support Project

REQUEST FOR EXPRESSIONS OF INTEREST

FOR ROAD SAFETY ASSESSMENT OF PARTS OF CORE (PAVED) TRUNK ROAD NETWORK IN ETHIOPIA

COUNTRY:     Federal Democratic Republic of Ethiopia-Ministry of Transport (MoT)

NAME OF PROJECT: Expressway Development Support Project

Component 3: Road Safety and Institutional development support to the transport sector

Project ID: P148850    IDA Credit No: 5625ET

Procurement Reference: MOT/RSDS/SR/02/09

Assignment Title: Consultancy service for Road safety assessment of parts of core (paved) trunk road network in Ethiopia

The Government of the Federal Democratic Republic of Ethiopia has received financing from the World Bank towards the cost of the Expressway Development Support Project (P148850) Component 3: Road Safety and Institutional Development Support to the Transport Sector (RSIDP). The Ministry of Transport, the program implementing agency, intends to apply part of the proceeds to eligible payments under the contract for which this Request for Expressions of Interest is issued.

The service is to contribute to the overall objective of the component 3: Road safety and Institutional Development support to the transport sector.

Road Safety and Institutional Development Support to the Transport Sector is one of the three components of the Expressway Development Support Project aimed to provide, through its sub-component 3(a), support to the implementation of the Road Safety through “the Safe System” approach, and through its sub-component 3(b), and support to strengthen the policy, planning and monitoring functions of MoT.

The Road Safety and Institutional Development Support to the Transport Sector (RSIDP), became effective on September 22, 2015 and expected closing date on December 31, 2021.

The Ministry of Transport is now seeking Expressions of Interest from eligible firms to provide Consultancy services for Road safety assessment of parts of core (paved) trunk road network in Ethiopia. The services under this EOI comprise road safety assessment of part of the core road network to identify activities that will be implemented to improve the overall safety of the roads.

The consultant is required to base its approaches on a Safe System approach where road safety issue is being addressed in a holistic approach. 

The objectives of the Consultancy Service are to:

i.Assess and identify key road safety deficiencies on selected part of the core (paved) trunk road network, 2000 km plus the Addis-Adama Expressway;

ii.Out of the overall assessment, identify and prioritize two pilot sections of approximately 500km, where detailed road safety audits and related improvement works can be undertaken.; and,

iii.Provide capacity building training (in both i and ii above) to improve road safety knowledge, and to implement road safety engineering best practices amongst stakeholders including: the National Road Safety Council (NRSC), MoT, Ethiopian Roads Authority (ERA), Federal Transport Authority (FTA), Ethiopian Toll Roads Enterprise (ETRE) and Federal Transport Police (FTP).

The Consultancy is expected to include the following tasks:

Task 1: Undertake road safety inspections of sections (≈ 2000km) of the core (paved) trunk network, selected by the client and on the Addis-Adama Expressway, and produce a draft Road Safety Assessment Report that; (a) identifies two priority sections to be considered for piloting a detailed road safety audit and related works program, (b) produce a wider phased programme of safety improvements (comprising black spots and high-risk sections) that will be rolled out to the remaining 1500km sections;

Task 2: Piloting a detailed road safety audit and recommended safety improvement works of the two pilot sections identified in Task1 and produce: (i) a draft Road Safety Audit Report, (ii) a formal standardized road safety audit guide and (iii) policy note detailing essential institutional and regulatory gaps required to support future independent road safety audits;

Task 3: Provide capacity building trainings on methodology and outputs of road safety inspections and audits and carry out on-the-job training in road safety inspection and audit methods;

The detail of each task is described below:

Task 1: Undertake road safety inspections of sections (≈ 2000km) of the core (paved) trunk network, selected by the client, plus  the Addis-Adama Expressway and produce a draft Road Safety Assessment Report that; (a) produces a wider phased programme of safety improvements, mainly  of black spots and high-risk road sections of  approximately 1500km; (b) identifies two priority pilot sections (approximately 500km) to be considered for piloting a detailed road safety audit and related works program, (c) identifies a further pilot project where a multi-stages road safety audit can be undertaken, the candidate for this is a project at the pre-construction stage. This task consists of the following:

 Undertaking road safety inspections of approximately 2,000 km of core (paved) trunk road network in Ethiopia that includes:

1. Conducting a road safety inspection, using a risk based approach and producing a wider phased programme of safety improvements (comprising black spots and high-risk sections). Road safety inspections of these routes, should include video recording. This activity must be undertaken jointly with key counterparts from ERA, ETRE, Oromia Regional Transport Bureaus (Road Safety Coordination Committee and Traffic Police), and NRSC Secretariat, as agreed, to ensure the maximum knowledge transfer. The emphasis should be on how to ‘read’ road safety in the field;
2. identifying accident black spots and high-risk sections on the routes, recording their locations using GPS co-ordinates, together with the precise chainage point on the road, and illustrated with digital photographs;
3.  Undertaking preliminary costs and benefits of each proposed countermeasure, to form the basis of prioritisation of the countermeasures. Interventions necessary to improve enforcement and post-crash care along these 2,000 km of road shall be identified but cost estimates and designs are not required to be developed under this assignment;
4. collecting and analysing accident data along the 2,000km sections;  
5. Identifying and proposing countermeasures for each black spot and high risk sections, indicating the preliminary cost and benefits of each proposed countermeasure. These could be infrastructure related measures that can be implemented in a short-term planning horizon (1 year) such as curve re-alignment, traffic signs, road markings and traffic calming at particular locations within towns and villages; and sectional treatments such as paved shoulders in areas with high pedestrian/non-motorised transport (NMT) movement; etc.. Countermeasures should offer a positive return in terms of accident reduction and may or may not require extensive civil works. All proposals to rectify the black spots and sections should be consistent with the Manual on Sustainable Safety prepared by the World Bank, the PIARC Road Safety Handbook, and the Safe System Approach;
6. incorporating the results of the accident analysis, detailed road safety inspection, identification of black spots and high-risk sections, and development of countermeasures, including detailed road safety audits of pilot sections, into the draft Road Safety Assessment Report;
7. preparing preliminary designs and outline cost estimates to address a limited number  of the priority interventions on the two Pilot Corridors (once this draft Report has been submitted and the Client has formally approved the recommendations); and,
8. Preparing detailed designs with bidding documents for the selected black spot and high-risk improvements.

Task 2:  Piloting a detailed road safety audit and recommended safety improvement works of the two pilot sections identified in Task1and produce: (i) a draft Road Safety Audit Report, (ii) a formal standardized road safety audit guide and (iii) policy note detailing essential institutional and regulatory gaps required to support future independent road safety audits;

1. hold a commencement meeting with stakeholders, identify and agree on processes required in the commissioning and undertaking the pilot road safety audits;
2. gather and analysing all the required background information, including but not limited to site specific crash data, traffic data, design plans etc.
3. conduct a detailed road safety audit of the two selected pilot sections;
4. through production of a policy note, identify existing gaps in policy, institutional and regulatory tool required for the implementation and mainstreaming of an effective road safety audits in the future;
5.  inform aspects of the current road design manual that requires improvement to strengthen road safety performance;
6.  prepare and submit a road safety audit report detailing risks and remedial measures, including preliminary designs. The structure and content of the report must be agreed with the client and other stakeholders, and conduct at least 2 workshops, one in the interim and an audit completion workshop;
7. preparing detailed designs with bidding documents for the selected interventions.

Task 3: Provide capacity building on methodology and outputs of road safety inspections and carry out on-the-job training in road safety inspection methods

1. Provide capacity building for NRSC, ERA, FTA, FTP and ETRE staff, that includes:

• the proposed methodology for the road safety inspection and prioritisation process; and,
• the findings of the road safety assessments (undertaken as part of Tasks 2 and 3), and an opportunity to obtain feedback on the proposed prioritisation of top blackspots and sections identified and the respective countermeasures for the two Pilot Corridors, and parts of the core (paved) trunk road network.

1. Carry out on-the-job training of NRSC, ERA, FTA, FTP and ETRE staff in the preparation and implementation of road safety inspections.

The Consultant Team assignment is expected to require 27 person-months of Consultant time for international and national consultant inputs. The team should consist of at least three (3) International senior consultants, which should include: an international road safety engineer/audit expert, who will also take on the role of project audit team leader; an international road safety audit expert; and an international Health and Safety Expert. As part of the capacity strengthening, the Consultant is also expected to engage three national experts: national highway/design expert, a national Quantity Surveyor and a national Procurement/Contracts Expert.

The detailed professional qualification, skills, experience required, all the tasks will be specified and detailed in the Terms of Reference and Request for Proposals to be provided to the short listed firms.

 The Contract is planned to commence on 30/01/2018.

Consultants can associate to enhance their qualifications.

In sending their expressions of interest, interested firms must provide information indicating that they are qualified to perform the services (Brochures and resume of the firms, descriptions of similar assignments and availability of appropriate skills.) The Expression of Interest submission shall be not more than 35 pages in length.

The Expressions of Interest will be assessed using the following criteria:

• Eligibility and structure of the firm joint venture/association,
• Availability of qualified staffs,
• Experience in the region,
• Demonstration of the technical capabilities to execute identified tasks to acceptable quality.

The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants under IBRD Loans & IDA Credits & Grants by World Bank Borrowers, January 2011 (Revised July 2014) (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest.

The selection of individual consultant will be conducted in accordance with the procedures set out in the World Bank’s Guidelines referred to above.

Consultants may obtain further information from the address below during office hours, 8.30 a.m-12.30 p.m. and 1.30p.m-5.30 p.m. from Monday to Thursday. Office hours on Fridays are 8.30 a.m-11.30 a.m. and 1.30 p.m-5.30 p.m.

Expressions of interest must be delivered or sent by mail/courier, E-mail or fax to the address below, not later than Friday November 10 2017, 17;00 hours local time.

To

Ministry of Transport,

Road Safety & Implementation Support Project Coordinator

Attn: Mr. Abnet Solomon,

E-mail:- abnetsolomon@yahoo.com

Tel:- +251 115 538201

Fax:- +251 115 515665

Cc:

Mr. Feleke Chafamo

Procurement Specialist-IC

E- mail: gcfeleke@gmail.com

Physical address:       Ministry of Transport, 5th Floor, Room No.505,

Opposite to Ethiopian Broadcasting Corporation,

Churchill Road., Near Ethiopian Postal Services Enterprise,

P.O.Box 1238, Addis Ababa, Ethiopia.