Procurement of software Licenses, Vendor Support and Spare parts for the Core data Center (MInT)

Source: World Bank — Ethiopia Digital Foundations Project

Request for Bid (International)

Information Systems

For the Supply of software Licenses, Vendor Support and Spare parts for the National Data Center Institutions on Turnkey Basis

(Without Prequalification)

Purchaser: Ministry of Innovation and Technology

Project: Ethiopia Digital Foundations Project

Contract title: The Supply of software Licenses, Vendor Support and Spare parts for the National Data Center

Country: Ethiopia

Credit No. : IDA – 68560

RFB No: ET-MInT-346845-GO-RFB

Issued on: August, 2023

1. The Government of the Federal Democratic Republic of Ethiopia has received financing from the World Bank toward the cost of the Ethiopia Digital Foundations Project (EDFP) and intends to apply part of the proceeds for the procurement of Software Licenses, Vendor Support and Spare parts for the National Data Center.
2. The Ministry of Innovation and Technology, Ethiopian Digital Foundations Project /EDFP/now invites sealed Bids from eligible Bidders for the Supply of software Licenses, Vendor Support and Spare parts for the National Data Center.  "Bidders are required to meet the following and other requirements specified in the bidding document";

1. Must have five years' experience involving in the supply of licenses, Spare parts, Software’s, customized solutions, or similar projects for similar projects
2. Must have a Minimum average annual turnover of USD 2.5 million or equivalent amount in other currencies, calculated as total certified payments received for contracts in progress or completed, within the last three (3) years.
3. The Bidder must demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet the following cash-flow requirement: USD 2.5 million or equivalent in a freely convertible currency
4. The bidder must have completed at (a) at least 1 contract within the last five years with a value of not lessthan USD 3 million or (b) at least 2 contracts within the last five years each with a value of not less than USD 1.5  million or (c) at least 3 contracts within the last five years each with a value of not less than USD 1  million that have been successfully and substantially completed and that are similar to the proposed Information System like supply software Licenses, Vendor Support and Spare parts, Software, Data centre facility or similar solutions.

3.        Bidding will be conducted through International Competitive procurement using Request for Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers IPF Borrowers: Procurement in Investment Project Financing, Goods, Works, Non-Consulting and Consulting Services dated November 2020; the Guidelines on Preventing and Combating Fraud and Corruption in Projects Financed by IBRD Loans and IDA Credits and Grants, revised July 1, 2016. (“Procurement Regulations”), and is open to all eligible Bidders as defined in the Procurement Regulations.

4.        Interested eligible Bidders may obtain further information from Ministry of Innovation and Technology (MInT), Ethiopia Digital Foundations Project, Project Coordination Unit Telephone: +251-911-229367 or +251 911-980229 and inspect the bidding document during office hours from 8:30AM-12:30PM and 1:30- 5:00 PM local time from Monday to Friday before the deadline date and time.

5.        The bidding document in English language may be purchased by interested Bidders upon payment of a nonrefundable fee of Birr 500.00 /Five Hundred Birr/ or in an easily convertible currency. The method of payment will be in cash transfer through the Bank Account No. 1000263705916 Commercial Bank of Ethiopia by the name of the Ministry of Innovation and Technology.  Once payment has transferred to the account and copy of the payment send to us through email or in person to our address indicated below, the document will be sent by e-mail or bidders can collect it in person from the Ministry of Innovation and Technology, Ethiopian Digital Foundations Project Office.

6.        Bids must be delivered to the address below on or before 10th October 2023, 10:00 A.M Local Time (Addis Ababa Time). Electronic Bidding will not be permitted. Late Bids will be rejected. Bids will be publicly opened in the presence of the Bidders’ designated representatives and anyone who chooses to attend at the address below on 10th October 2023, 10:30 A.M Local Time (Addis Ababa Time).

7.        All Bids must be accompanied by a Bid Security of ETB 2,160,000.00 /ETB Two Million One Hundred Sixteen Thousand/ or USD 40,000.00 /USD Forty Thousand/ or equivalent amount in a freely a freely convertible currency in the form of Bank guarantee issued from Commercial Banks.  In the case of Bank guarantees issued from other countries other than Ethiopian Banks, the bid security should be counter guaranteed by Ethiopian Commercial Banks.

8.       The successful Bidder shall be required to submit the Beneficial Ownership Disclosure Form

9.        The address (es) referred to above is (are):

Federal Democratic Republic of Ethiopia,

Ministry of Innovation and Technology (MInT)

Ethiopia Digital Foundations Project

Attn: Focal Person, Project Implementation Unit (PIU)

Address: Arada Sub-city, off Churchill Road, behind Lycée Guebre-Mariam School,

E-mail: digital.foundation@mint.gov.et or tessedf@gmail.com or jermiasy@gmail.com

Addis Ababa, Ethiopia