Oromia Occupational Competency Assurance Agency (OOCAA) invites bids for the procurement of a Regional Occupational Competence Assurance System (ROCAS).

OOAA-BIDDING DOCUMENT

Procurement of Regional Occupational Competence Assurance System (ROCAS) Tender Reference Number: OOCAA/NCB/ICT/2026-003

Issued by: Oromia Occupational Competency Assurance Agency (OOCAA) Procurement Method: National Competitive Bidding (NCB)

Date of Issue: February 2026

1.       INSTRUCTIONS TO BIDDERS

1.1. Eligible Bidders:

•         Legally registered in Ethiopia with ICT/Software Development license.

•         Valid Trade License, Tax Clearance, and VAT Registration.

•         Evidence of at least two (2) successfully completed projects of similar systems: DMS and Assessment and certification related.

1.2.  Language: All bids and system interfaces must be in English. The public portal must support localization in Afaan Oromoo/Amharic/English.

1.3. Bid Validity: Bids must remain valid for 10 days from the submission deadline.

2.        SYSTEM MODULES

•         Candidate Portal Module (Registration, Results, Certification)

•         Assessor & Supervisor Module (Registry & Smart Assignment)

•         Assessment Center Module (Accreditation & Scheduling)

•         Integrated DMS Engine (Storage, OCR, Indexing)

•         Public Verification Module (Online Certificate Check)

•         Payment Integration Module (Telebirr/Bank API)

•         Notification & SMS Module

•         Audit Trail & Security Logs

•         Dashboard & BI Analytics (Regional pass/fail stats)

•         System Administration & RBAC

3.       IMPLEMENTATION METHODOLOGY

4.        DELIVERABLES

•         Inception Report: SRS (System Requirements Specification).

•         Design Docs: UI/UX Mockups, SAD (System Architecture Document), DDD (Database Design).

•         Source Code: Fully commented code in Git repository.

•         Integrated Platform: Fully functional ROCAS (Web & Mobile).

•         Manuals: User, Admin, and API Documentation.

•         Training Reports: Completion certificates for staff training.

•         Final Report: Deployment and Handover documentation.

5.       TRAINING REQUIREMENTS

6.       WARRANTY & MAINTENANCE

•         1-Year Warranty: Bug fixing, performance tuning, and security patches.

•         SLA: 99.9% uptime requirement.

•         Helpdesk: Technical support via phone, email, and ticketing system.

7.        QUALIFICATION REQUIREMENTS

•         Company Profile: Years in operation and legal standing.

•         Experience: At least 2 certificates of completion for related systems.

•         Key Personnel: CVs of Project Manager, Senior Full-stack Devs, and Database Admin.

•         Timeline: Detailed Work Plan (6 months).

8.        BID SUBMISSION & FINANCIAL FORMAT

•         Envelope 1: Technical Proposal (No price).

•         Envelope 2: Financial Proposal (Detailed BOQ: Dev, Training, Support).

1.       CONTRACT CONDITIONS

✔  Payment: 30% (Advance). 40% (Development), 30% (UAT/Training/Go- Live).

✔  IP Rights: All source code and documentation shall be the exclusive property of OOCAA.

Oromia occupational Competency Assurance Agency