MAF Business Group now invites all competent and qualified local management & business consulting firms for conducting a study on organizational structure, salary scale, benefit package, incentive scheme, delegation of authority and a results-oriented performance appraisal system.

ማፍ ቢዝነስ ግሩፕ

Tel. 0114 67 16 40

0114 67 05 51

E-mail: hr@mafbusinessgroupet.com

Addis Ababa, Ethiopia

TERM OF REFERENCE/TOR/

MAF Business Group now invites all competent and qualified local management & business consulting firms for conducting a study on organizational structure, salary scale, benefit package, incentive scheme, delegation of authority and a results-oriented performance appraisal system.

1. Background

MAF Business Group excels in Import-export trade, Agriculture, Construction, Hotel service, Fuel station, Manufacturing.

MAF Business Group is in the process of strengthening its institutional and human resource capacity. To support this transformation, we are inviting experienced consulting firms or individual consultants to develop a modern and efficient Human Resource and Organizational Management Framework. This includes a new organizational structure, salary grading system, benefits and incentives, delegation of authority manual, and a performance appraisal system.

This project is essential to improve operational efficiency, clarify roles and responsibilities, attract and retain qualified professionals, and ensure performance-driven management.

2. Objectives of the Assignment/ The consultancy aims to:

2.1. Develop a clear, functional, and scalable organizational structure;

2.2. Design an equitable, encourage team work and competitive salary scale;

2.3. Recommend a sustainable benefits and incentive scheme;

2.4. Prepare a practical delegation of authority framework;

2.5. Establish a results-oriented performance appraisal system.

3. Scope of Work/The scope of work includes, but are not limited to, the following:

3.1. Organizational Structure: Review current organizational setup, analyze strategic plan, goals of the organization, functions, and operations, propose an appropriate structure with clear reporting lines and develop an organizational chart with staffing plan, Job descriptions and Job specifications.

3.2. Salary Scale: Conduct market assessment and benchmarking, propose salary scale aligned with job grades, recommend a grading/classification system and Ensure alignment with Ethiopian labor laws and budget constraints

3.3. Benefits and Incentives: Review current practices and identify gaps, propose a competitive benefits package (e.g., health, transport, and housing). Design both financial and non-financial incentives (e.g. bonuses, recognition programs) and Ensure affordability and long-term sustainability.

3.4. Delegation of Authority (DOA): Identify areas of authority (HR, finance, procurement, etc.). Develop a DOA matrix by department and position, Clarify approval limits, roles, and responsibilities and provide a user-friendly DOA manual.

3.5. Performance Appraisal System: Develop KPIs and performance indicators for each role, Design performance evaluation tools (forms, rating scales), Align appraisals with salary increases, promotions, and incentives and Train HR/admin team on implementation.

3.6. Deliverables/The consultant shall provide the following: Inception report outlining methodology, work plan, and schedule; Diagnostic report on current structure and HR practices, Draft and final organizational structure and organogram; Salary scale proposal with grades, bands, justifications and implementation guidelines; Benefits and incentives policy document; Delegation of Authority Manual (DOA matrix and guidance); Performance appraisal system (tools, KPIs, guidelines); Training session or workshop for management/HR and Final consolidated report.

4. Duration and Timeline: the total duration of the assignment is expected to be 60 calendar days from the signing of the contract.

5. Required Qualifications/The consultant or consulting firm should have: A minimum of 5 years' experience in organizational design and HR systems development, Previous assignments in Ethiopia or similar contexts, Strong understanding of labor laws and HR practices, A multidisciplinary team with expertise in HR, organizational development, finance, and governance and Academic qualifications in HRM, Business Administration, Organizational Development, or related fields.

6. Evaluation Criteria/Evaluation Criteria Weight (%): Technical Proposal 60%, (Understanding of ToR & Methodology 10%, Relevant Experience 30%, Team Qualifications20%) and Financial Proposal 40%

7. Proposal Submission Requirements/Interested bidders must submit the following: Technical proposal including methodology, work plan, and team profile, Financial proposal (separate file) detailing consultancy fees and costs, Company/Consultant profile and evidence of similar assignments, CVs of key personnel, Valid business license and TIN (if applicable)

8. Language Requirement: All reports, manuals, and other deliverables shall be prepared in Amharic.

9. Submission Deadline: All proposals must be submitted to MAF Business Group address Bole Airport Road, Garad Building 8th Floor. Tel: +251-11 467 05 51 Fax. +251 11 470 39 39.

10. The deadline for the application will be 01 September 2025, 4:00 pm

11. MAF Business Group reserves the right to reject any or all bids.