RENOVATION AND CONSTRUCTION OF BUILDING (የቢሮ ሪኢኖቬሽን ግንባታ)
Ethiopian Intellectual Property Authority
Tender Information
| Title | RENOVATION AND CONSTRUCTION OF BUILDING (የቢሮ ሪኢኖቬሽን ግንባታ) |
| Description | LOT-18-Building Maintenance |
| Procuring Entity | Ethiopian Intellectual Property Authority |
| Reference No | EIPA-NCB-W-0008-2018-BID-Open |
| Procurement Method | Open |
| Submission Deadline | 2025-12-23 10:00:00 |
| Invitation Date | 2025-12-03 00:00:00 |
| Procurement Type | Bidding |
| Award Type | two envelop |
Contact Information
| Physical Address: | kazanchis, Room 2 Addis Ababa, Ethiopia |
| Contact Details: | Tel: +251 115500272 Email: info@eipo.gov.et |
| Mailing Address: | P.O. Box 25322/1000, Postal Code: 25322/1000 |
LegalQualification
- •valid business license : Bidder has to submit valid business license indicating the stream of business in which the Bidder is engaged, in accordance with ITB Clause 4.5(b)(i); (Ref: ITB 37.2)
- • Beneficial Ownership Disclosure Form : In case of Partnerships, Consortium or Joint Ventures, the bidder submit a separate Beneficial Ownership Disclosure Form for each member; disclose at least one of the following: -1) Directly or indirectly holding 10% or more of the shares. 2) Directly or indirectly holding 10% or more of the Voting Rights or3) Directly or indirectly having the right to appoint a majority of the board of Directors or an equivalent governing body of the consultant or 4) Whether a person directly or indirectly exercises significant influence or control over the Company (tendered) (Ref: ITB 37.2(k))
- •JV agreement: In the case of a bid submitted by a Partnership, Consortium or a joint venture (JV), the Bidder has to submit the Form Data on Partnership, Consortium or Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form Partnership, Consortium or Joint Venture, including a draft agreement, in accordance with ITB Clause 4.1. (Ref: ITB 37.2 (i))
- •valid tax clearance certificate : Bidder has to submit a valid tax clearance certificate issued by the tax authority in accordance with ITB Clause 4.5(b)(iii). (Ref: 37.2(h))
- •VAT registration certificate: Bidder has to submit VAT registration certificate issued by the tax authority (in case of contract value specified in BDS Clause 4.5(b)(ii)), in accordance with ITB Clause 4. 5(b)(ii).; (Ref: ITB 37.2(g))
- •Debarment: Bidder has not been debarred by a decision of the Public Procurement and Property Administration Authority from participating in public procurements for breach of its obligation under previous contracts, in accordance with ITB Clause 4.3; (Ref: ITB 37.2(e))
- •conflict of interest: No conflict of interest as described in ITB Clause 6. (Ref: ITB 36.2(b))
- •Nationality:
Nationality in accordance with ITB Clause 4.2.
(Ref: ITB 37.2(a)) - •Business organization Registration certificate: Bidder has to submit business organization registration certificate in accordance with ITB Clause 4.5(c). (Ref: ITB 37.2(f))
FinancialQualification
- •Financial Resources:
The Bidder must demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, unconditional lines of credit, and other financial means, other than any contractual advance payments to meet the cash-flow requirement ETB 450 Million Birr.
(Ref: ITB 37.5 (a)) - •Annual Turnover:
The Peak Annual Turnover calculated as total certified payments received for contracts in progress or completed within the last five (5) years 2013-2017 EC must exceed or equal to 270 Million Birr
For JV average Annual Turnover calculated as total certified payments received for contracts in progress or completed within the last five (5) years 2013-2017 EC must exceed or equal to 450 Million. The submitted value shall be accepted only if it is verified with supporting evidence by Chartered certified external auditors and Ethiopian Revenue and Customs Authority.
The audited report must be original or authenticated copy. Bidders must submit attach legal documents of the chartered certified auditor. The financial report of the bidder shall be verified by Ethiopian Revenue and Customs Authority. An original letter for the past five years turns over from the Ethiopian revenue and customs authority should be attached.
The bidder failure to submit documents for Authentication of Audit report and Annual Turnover from Addis Ababa Chamber of Commerce will result in disqualification from the tender process. The Audit Report shall be valid if only the income tax is paid prior to bid submission date and authenticated by Addis Ababa Chamber of Commerce, and it shall be validated from Addis Ababa Chamber of Commerce after requesting through formal letter. The bidder failure to submit documents for Authentication of Audit report and Annual Turnover from Ministry of Revenue Addis Ababa Chamber of Commerce will result in disqualification from the tender process. The bidder submitted document for audit report and construction turn over found fraud after authenticated from Addis Ababa Chamber of Commerce and Ministry of Revenue shall be disqualified from the tender process,
(Ref: ITB37.5(d)) - •Historical Financial Performance:
Submission of audited balance sheets and other financial statements as required in the BDS Clause 17, for the past Three years (2015 - 2017)E.C/ (2023-2025) G.C to demonstrate the current soundness of the Bidder's financial position and its prospective long term profitability. External auditors and revenue agency.
The submitted value shall be accepted only if it is verified with supporting evidence from Ministry of Revenue through original official letter addressed to Employer and the Employer shall authenticate the presented document from Ministry of Revenue/branches referring to the contractor’s submitted document. Failure to submit the letter from Ministry of Revenue shall be disqualified from the tender process. No point will be given for failure to submit the complete audit reports for all the 5 years.
(Ref: ITB 37.5 (b))
TechnicalQualification
- •Pending litigation:
All pending litigation shall in total not represent more than Five 5 percent of the Bidder’s net worth and shall be treated as resolved against the Bidder. Bidder Should submit his supportive evidence. A consistent history of litigation or arbitration awards against the Applicant or any partner of a Joint Venture may result in disqualification.
Bidder Certification of Compliance
(Ref: ITB 37.4(e)) - •Bidder Certification of Compliance Form:
Bidder has failed to provide in the Bidder Certification of Compliance Form information about contracts similar to the proposed Works in the number, value, and period
(Ref: ITB 37.4(c)) - •History of non-performing contracts:
Non-performance of a contract did not occur within the last Five 5 years prior to the deadline for Bid submission, based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the Dispute Resolution Mechanism under the respective contract, and where all appeal instances available to the bidder have been exhausted.
Bidder Certification of Compliance
(Ref: ITB 37.4(d)) - •major relevant contracts successfully completed :
Bidder has failed to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed
(Ref: ITB 37.4 (a)) - •General experience:
Minimum of five (5) years firm experience in Construction Sector as Contractor, Sub contractor and Joint Venture.
Construction firm License
(Ref: ITB 37.4) - •Specific Experiance: Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3 with a budget of at least,,, that of this contract.
Specific experience of the Bidder relevant to :-
Bidders
The Bidder has successfully Participated as prime local contractor, management contractor, partner in a joint venture, or subcontractor; in at least ONE renovation project similar nature and complexity construction works within the last 10 years, with a value of at least ETB 450 Million Birr), that have been successfully and substantially completed (70% completed) and are similar to the proposed Works
or
The Bidder has successfully Participated as prime local contractor, management contractor, partner in a joint venture, or subcontractor; in at least Two renovation projects similar nature and complexity construction works within the last 105 years, each with a value must be equal or greater than ETB 225 Million Birr in the last 10 years that have been successfully and substantially completed (70% completed) For the experience requirements Supporting evidence testimony letter for satisfactory performance from the employer which clearly mentions the project amount and Very good Progress on quality, time and safety health management is mandatory and must be attached.
or
The Bidder has successfully Participated as prime local contractor, management contractor, partner in a joint venture, or subcontractor; in at least Three renovation projects similar nature and complexity construction works within the last 10 years, each with a value must be equal or greater than ETB 150 Million Birr), that have been successfully and substantially completed (70% completed) and are similar to the proposed Works
Whenever needed the client will request the contractor to submit original contract agreement, Payment certificate and other relevant documents to the mentioned project. Failure to do so will result in Automatic rejection.
NB:- Testimonies for all experiences (general and specific experiences) must clearly show/state bidder’s percentage of completion, type of project and amount of project cost and it should be from the respective clients only through official letter. Work experience with regard to sub-contracting and joint venture will be considered only bidders part. Valid email address & Telephone of the clients should be included, as public body will communicate with them to get their confirmation in-order to give the allotted points.
Document required:-
Recommendation letter from the Employer which indicates Project amount, percentage of work executed and Very good Progress on quality, time and safety.
(Ref: ITB 37.4(b))
ProfessionalQualification
- •CVs of the Professional staffs: Bidder has failed to provide CVs of the Professional staff signed by the staff themselves or by the authorized representative of the Professional Staff. (Ref: ITB 37.3)
- •personnel for the key positions:
Bidder has to demonstrate in its Technical Proposal that it will have the personnel for the key positions that meet requirements
(Ref: ITB 37.3 (c)) - •information related to its professional qualification and capability: Bidder has to provide in the Bidder Certification of Compliance Form information related to its professional qualification and capability for the period specified in the BDS Clause 15.1; (Ref: ITB 37.3(b))
- • professional practice certificates: Bidder has to submit relevant professional practice certificates, if required in BDS Clause 4.5(b)(iv). (Ref: ITB 37.3(a))
Bid Security
Amount: 2000000 ETB
SME Bid Security Form: Letter_from_Small_and_Micro_Enterprise, Bank_Guarantee, CPO
Foreign Bidders Form: Bank/Wire Transfer, CPO
Local Bidders Form: Bank/Wire Transfer, CPO
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