Procurement of Building Renovation and Maintenance Work

In the case of a bid submitted by a joint venture (JV), the Bidder has failed to submit the Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form JV, including a draft agreement, in accordance with ITB Clause 4.1

No conflict of interest as described in ITB Clause 6.

Not having been debarred by decision of the Public Procurement Agency from participating in public procurements for breach of its obligation under previous contracts in accordance with ITB Clause 4.3.

Nationality in accordance with ITB Clause 4.2.

Having been submitted VAT registration certificate issued by the tax authority (in case of contract value of Birr 100,000.00 and above) in accordance with ITB Clause 4. 6(b)(ii)

Having been submitted valid tax clearance certificate issued by the tax authority (Domestic Bidders Only) in accordance with ITB Clause 4.6(b)(iii)

Bidder has been debarred by a decision of the Public Procurement and Property Administration Agency from participating in public procurements for breach of its obligation under previous contracts, in accordance with ITB Clause 4.4.

The average annual turnover for the period specified in Section 3, Evaluation Methodology and Criteria does not exceed the amount of the financial proposal of the Bid in value specified in the BDS

The Bidders peak annual turnover calculated as total certified Construction work payments received for contracts in progress or completed within the last Five years (2014-2018 E.C.) must exceed should be Minimum Three hundred eighty four Million BIRR (384,000,000 million) ETB.

Bidder Certification of Compliance with attachments. The audit report shall clearly indicate revenue from construction income progress to arrive on the turnover and the following attachment;

 Renewed Auditor license of the last year before bid submission date is required unless the last five years audited by different auditors. If the company audited using different auditors each auditors license must renewed for the specific audited year  

 External and chartered accountant competency certificate Inland Revenue Authority letter which indicate Construction income is mandatory to get allotted point

 Inland Revenue Authority letter which indicate Construction income is mandatory to get allotted point

NB:- To Account For Currency Fluctuations The Annual Turnover Figures Submitted By Bidders Shall Be Adjusted Using Currency Exchange Rate  Applicable 28 Days Prior To Tender Submission Deadline Based On The Selling Rate Published By The National Bank Of Ethiopia 

Bidder has to submit other documents proofing its financial standing, as required in the BDS Clause 15.2(b)

Bidder has to submit financial statements certified by an independent auditor as required in ITB Clause 15.2(a) for the period specified in Section 3, Evaluation Methodology and Criteria

(a) Bidder has failed to proof that it has adequate financial resources to manage this Contract 

The Bidder must demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet the cash-flow requirement Minimum of The Bidder must demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet the cash-flow requirement Minimum of  3   million ETB 

(Original letter of confirmation from respective bank) or Bank statement

ITB 37.b and 17

Submission of audited balance sheets income statements and cash flow statements and other financial statements, or if not required by the law of bidders country, the financial statements acceptable to the employer, for the last five years (2014-2018 E.C.) to demonstrate the current soundness of the bidders’ financial position and its prospective long term profitability.

 Liquidity ratio: (current asset / current liability) shall be greater than or equals to 1

 Indebts ratio = (total debt / total assets) shall be less than 1

 Profitability ratio: (net profit / income)*100 shall be greater than or equal to 2%

N.B

- Average of the five years will be considered for the above three ratios

- Total debt means total liability = (Current + Non-current liability)  

document required

 Renewed Auditor license of the last year before bid submission date is required unless the last five years audited by different auditors. If the company audited using different auditors each auditors license must renewed for the specific audited year  

 External and chartered accountant competency certificate Inland Revenue Authority letter which indicate Construction income is mandatory to get allotted point

 Inland Revenue Authority letter which indicate Construction income is mandatory to get allotted point

Bidder has to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS

The Bidder has successfully participated as contractor or sub-contractor and Joint Venture, in at least 10 years One similar maintenance project of similar Rise Building or Related Projects with Minimum Project cost of 120,000,000.00 Million ETB (one hundred twenty Million ETB) that have substantially, Successfully and satisfactorily executed to at least minimum of 70% of this competing project financial status. Or similar maintenance project of similar Rise Building or Related Projects with Minimum Project cost of Each 60,000,000.00 Million ETB (sixty Million birr) that have substantially, successfully and satisfactorily executed to at least minimum of 70% of this competing project financial status. In the last 10 years (2009-2018EC).

NB:- For the purposes of tender evaluation, adjustments to project values submitted  by contractors as part of their work experience, shall be made using the foreign exchange rate Prevailing 28 days, prior to the tender closing date. The Adjustment shall involve dividing the contractual value at the time of agreement by the foreign exchange rate applicable at That time and then multiplying by the prevailing rate. The foreign currency exchange rate published by the National Bank of Ethiopia shall serve as the reference.

Bidder has to complete its Technical Specification + Technical Offer+ Compliance Sheet Form in accordance with technical specification presented as per template in Section 6, Statement of Requirements and submit the following mandatory attachments

Bidder has to submit Delivery and Completion Schedule presented as per template in Section 6, Statement of Requirements

Method Statement ( Technical approach and methodology):         

A general description of the method including the sequence, by month and by nature which the bidder proposes to carry out the works specific to this project 5 points

PROGRAM AND SCHEDULE 

Work,

Manpower

Machinery

and Materials schedule: - Specific to this project      

Give a brief outline of the program for the completion of the works in accordance with the required methods of construction and stated time completion.

• Attach construction program and detailing the relevant activities

NB: - If the submitted schedule for all programs listed is the same (not contradicted) from completion date mentioned in section 8 GCC 72.1, bidder gets the allocated point.

1) Detail description of Safety and Environmental Measures Specific to the project

2) Comprehensive site visit report addressing temporary facilities an d ( with pictures and detail description of the site) services and site layout plan

3) Detail project organizational structure Specific to the project

4) Completeness of documents (Page No., Summary page, Table of content, references of documents attached and clear copy for all pages )

Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the ITB Clause 37.4

THE BIDDER SHALL FURNISHD THE FOLOWING DATAS AS PER ITB ABOVE

 Contract agreement and 

 Supporting letter which clearly mention the project amount, timely performance, quality performance, project financial status and percent executed certified by consultant and approved by owner.

 Latest payment certificate approved by employer.

 Final or provisional acceptance if the project stated as completed.

Among the staff mentioned in Sub-Clause 2.1 Bidder must demonstrate that it will have the personnel for the key positions that meet the following requirements;

At least staff currently work for the Bidder.

 Recent CV signed by the staff and the authorized person of the company

 Educational Testimonials

 Work experience Testimonials 

 Renewed Professional license valid for 2019 E.C.

 Payroll supported by receipts from revenue and custom authority for each staff for the last three months before bid submission date.

 Employment agreement testimonials approved by labor and social affairs for 2019 year E.C.

 If The Owner Proposed As A Key Personnel Must Be Attached The Following Evidence , Educational Testimonials, Renewed Professional License ,General AndSpecific Work Experience Based On Requirement 

PERSONNEL FOR THE KEY POSITIONS

No. Position Qualification Quantity Total Work Experience Experience in Similar Works Allotted Points

1 Project Manager (Professional Engineer) BSc/MSc in Civil Engineering or COTM Fields from Recognized University or similar educational Institutions 1 7 years 3 years 5

2

Graduate Engineer (2) Graduate Engineer (Site Engineer) BSc/MSc in Civil Engineering or COTM Fields from Recognized University or similar educational Institutions 1 2 years 1year 5

Graduate Engineer (Office Engineer ) BSc/MSc in Civil Engineering or COTM Fields from Recognized University or similar educational Institutions 1 2 years 1 years 5

3 Construction Forman (Associated Engineer) Diploma/Level IV in Constriction Fields from Recognized University, Technical Vocational College or similar educational Institutions 1

7 years

3 years 5

  II. Clarifications 

a) A proposed staff with MSc. degree will be required 2 years less experience than the above requirement for General Work Experience 

b) General experience shall mean experience after educational graduation in any construction project;

c) Specific experience in similar position shall mean experience in any building construction in the required position;

d) Only one candidate shall be proposed for one position of key personnel. 

e) If a professional who is permanent staff and key personnel is proposed by other bidder the client ask both of the bidders to present their document to identify the originality if one of them not presents the document it will result rejection from the bid.

f) If the project is awarded with fully qualified personnel,

 Changing the proposed qualified personnel is not allowed unless authorized by the Engineer ascertaining the new personnel is at least equivalent to the employer requirement in relation to the stated qualification.

 The contractor must inform the Engineer in advance (at least one month) before changing the proposed staff.

 Even though the proposed staff fit the entitled requirement but incapable to meet the expected level of professional practice, by the order of the Engineer, the contractor should change such personnel without advance notice.

g) If the project is awarded without presenting fully or partially qualified personnel. The contractor shall provide a substitute employee equivalent to the stated requirement for the corresponding position before signing of an agreement.

N.B: - renewal of document required for current year and month is mandatory for the above sub-requirement