Invitation to Bid
Bid Ref. No.: [ET/MSF-H/ITB/LOG/012/26]

TO ALL SURVEYING SERVICE PROVIDERS/ SURVEYING CONSULTANTS HAVING A RENEWED BUSINESS LICENSE AND VALID CERTIFICATE OF COMPETENCE (COC) ISSUED BY THE MINISTRY OF URBAN AND INFRASTRUCTURE (MOUI) FOR TOPOGRAPHIC SURVEYING / GEODETIC SURVEYING

Medecins Sans Frontiers Holland (MSF-Holland) is an International non-governmental organization offering humanitarian assistance to populations in distress, victims of natural disasters, armed conflicts. This assistance is provided without discrimination, irrespective of race, religion, and creed or political affiliation. To support healthcare activities, MSF is inviting qualified and reliable surveying service providers/ Surveying consultants to submit offers for:

1. MSF-Holland invites sealed bids from eligible bidders with renewed Business License for topographic surveying geodetic surveying, TIN and VAT Certificates for the provision of the above mentioned Work.
2. A complete set of Bidding Documents can be collected by interested bidders at the address stated below at (No. 8) Starting from October 12, 2026 during office working hours upon submitting copies of Tax payer Registration Certificate (TIN)/Renewed Trade License and Registration/valid Tax Clearance from Ethiopian Revenues & Customs. Authority and Renewed Certificate of Compliance.
3. All bids should be delivered on or before October 23, 2026, at 10:00 AM] to the address stated below at (No. 8). Late arrivals will be disqualified automatically.
4. All bids must be accompanied by a bid security of 2% & greater of the bid amount in the form of CPO only addressed to MEDECINS SANS FRONTIERS-HOLLAND. Non submission of bid security will lead to automatic rejection.
5. Sealed, Signed and Stamped envelopes containing the offer for completing of all works as illustrated and described in the tender documents shall be delivered in the following manner:

   a. A first sealed, signed and stamped envelope marked "Bid Security" carrying the service provider's Bid Security.
   b. A second sealed, signed and stamped envelope marked "Technical Document" carrying the Original and Copies of the technical document sealed, signed and stamped in separate envelopes and labeled "Not to be opened with the Financial Document".
   C. A third sealed, signed and stamped envelope marked "Financial Offer" carrying the Original and Copies of the Financial Document sealed, signed and stamped in separate envelopes and labeled "Not to be opened with the Technical Document".
   d. A fourth sealed, signed and stamped envelope marked "Tender Offer" carrying all the above three envelopes.
   e. All envelopes shall bear the following Reference: Tender offer for ["Topographic and Drainage Survey - Revision, Extension and New Primary Control"]
   • The Outer and Inner envelopes shall bear the full address of the bidder.
   • The outer envelope shall also bear the following statement: "DO NOT OPEN BEFORE [October 23, 2026 at 10:30 AM".

6. Bids will be opened publicly in the presence of bidders, or their authorized representatives who choose to attend, on October 23, 2026, at 10:30 AM, to check against must to meet criteria and if Tender Security Envelope carrying the Bid security is valid. The MSF-H tender committee will then proceed with the internal evaluation of the bids, starting with the technical evaluation followed by the financial evaluation. The results will be posted on the noticeboard outside the MSF-H office.
7. Note that: All be bidders are requested to carefully read & understand: ANNEX 1: TOR & ANNEX 3: Evaluation criteria provided as part of the main tender document before starting the preparation of the bid document. This can help all bidders to understand the documents requested for submission.
8. Address for collection of documents is at:

   Coordination office
   Medecins Sans Frontieres- Holland
   Addis Ababa, Welo Sefer, Kirkos Sub city Woreda 02, Around Garad Mall
   Addis Ababa
   Tel. el. +251-922751041/+251-909539793

9. Address for clarification and delivering bid proposals and bid opening is at:

   Coordination office
   Medecins Sans Frontieres- Holland
   Welo Sefer,, Kirokos Sub-City, Woreda 02,Around Garad Mall Addis Ababa
   Tel. el. +251-922751041/+251-909539793

The Employer reserves the right to accept or reject any tender, and annul the tendering process and reject the tenders, at any time prior to award of contract, without thereby incurring any liability to the affected tenderer or tenderers of the grounds for the Employer's action.

Medecins Sans Frontiers Holland (MSF-Holland)