LOT—2 Procurement of various Janitory service (GSC-2019)
Ministry of Defense
Tender Information
| Title | LOT—2 Procurement of various Janitory service (GSC-2019) |
| Description | Procurement of Cleaning Service |
| Procuring Entity | Ministry of Defense |
| Reference No | MOD-NCB-NC-0079-2019-BID-Open |
| Procurement Method | Open |
| Submission Deadline | 2026-08-31 10:00:00 |
| Invitation Date | 2026-08-18 00:00:00 |
| Procurement Type | Bidding |
| Award Type | two envelop |
Contact Information
| Physical Address: | torhailoch, Room 1 AA, Ethiopia |
| Contact Details: | Tel: +251 113172009 Email: abayinehleyew@yahoo.com |
| Mailing Address: | P.O. Box 1000, Postal Code: 1000 |
LegalQualification
- •Conflict of interest:
Bidder is found to have a conflict of interest as described in ITB Sub-Clause 4.3
(Ref: 33.2(b)) - •Valid tax clearance certificate:
Bidder has to submit a valid tax clearance certificate issued by the tax authority, in accordance with ITB Clause 4.6(b)(iii);
(Ref: 33.2(f)) - • Relevant professional certificates: Bidder has to submit relevant professional practice certificates if required in BDS Clause 4.6(b)(iv); (Ref: 33.1(a))
- •Nationality: Bidder does have nationality in accordance with ITB Sub-Clause 4.2; (Ref: 33.2(a))
- •VAT registration certificate:
Bidder has to submit VAT registration certificate issued by the tax authority in accordance with ITB Clause 4. 6(b)(ii)
(Ref: 33.2(e)) - •Valid business license:
Bidder has to submit valid business license indicating the stream of business in which the bidder is engaged, in accordance with ITB Clause 4.6(b)(i);
(Ref: 33.2(c))
FinancialQualification
- •Financial standing: Bidder has to submit other documents proofing its financial standing, as required in the BDS Clause 15.2(b); (Ref: 33.5(b))
- •Annual Turover:
When the annual turnover submitted by the bidder is less than average annual turnover specified in Section 3, Evaluation Methodology
(Ref: 33.6(c)) - •Annual turnover: When the annual turnover submitted by the bidder is less than average annual turnover specified in Section 3, Evaluation Methodology (Ref: 33.5(b))
- •Audit Report:
Bidder has to submit financial statements certified by an independent auditor as required in ITB Clause 15.2(a) for the period specified in Section 3, Evaluation Methodology and Criteria
(Ref: 33.5(a))
TechnicalQualification
- •Technical Offer: Bidder has to complete its Schedule of Requirements + Technical Offer+ Compliance Sheet Form in accordance with Terms of Reference presented as per template in Section 6, Schedule of Requirements (Ref: 33.4(d))
- •major relevant contracts successfully completed: Bidder has to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS; (Ref: 33.4(c))
- •Schedule of Requirements: Bidder has to complete its Schedule of Requirements + Technical Offer+ Compliance Sheet Form in accordance with Terms of Reference presented as per template in Section 6, Schedule of Requirements (Ref: 33.4(d))
- •Bidder Certification of Compliance Form: Bidder has to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS; (Ref: 33.4(b))
- •Bid Submission Sheet Form:
Bidder has to provide in the Bid Submission Sheet Form the Statement attesting the origin of the Services offered
(Ref: 33.4(a)) - •Certificates of satisfactory execution of contracts: Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3; (Ref: 33.4(c))
ProfessionalQualification
- •CVs of the Professional staff : Bidder has to provide CVs of the Professional staff signed by the staff themselves or by the authorized representative of the Professional Staff. (Ref: 33.3(e))
- •Bidder Certification of Compliance Form : Bidder has to provide in the Bidder Certification of Compliance Form personnel statistics for the period specified in the BDS Clause 14.1 in order to proof its professional capacity; (Ref: 33.3(b))
- •Bidder Certification of Compliance Form the Team Skill Matrix: Bidder has to provide in the Bidder Certification of Compliance Form the Team Skill Matrix identifying the skills that are relevant to the role in the contract team and are required for successful execution of the contract; (Ref: 33.3(c))
- •Relevant professional certificates:
Bidder has to submit relevant professional practice certificates if required in BDS Clause 4.6(b)(iv)
(Ref: 33.1(a))
Bid Security
Amount: 1200000 ETB
Local Bidders Form: CPO, Bank_Guarantee
Terms and Conditions
Mandatories Technical evaluation Criteria of General Cleaning and Janitorial Services for LOT—2 Procurement of various Janitory service (GSC-2019) (pass or fail) MOD-NCB-NC-0079-2019-BID-Open
1) Bidders shall be Registered Companies with a valid trading license
2) Minimum 1 years’ Experience in provision of cleaning services preferably with projects comparable in size and magnitude of the MoND HQ’s current requirement.
3) Proof of Firm’s financial capacity for the last three years.(To be enclosed with the technical proposal)
4) Contractors are hereby notified that there will be a formal Site Visit at the scheduled time where he/she will be escorted by the Procurement Section’s staff to the building. It is mandatory that each Contractor is represented.
5) Presentation for Methodology of the Firm
a. Approach to the services
b. Quality control program
c. Safety program
d. Proposed number of staff to be deployed
e. Provide of equipment’s, chemicals and janitor products with sample(each).
6) Qualifications and competencies of key technical staff (CVs and copies of diplomas)
a. Manager
b. supervisors
7) List and provide of equipment’s, chemicals and janitor products with sample
8) The bidder should provide Financial standing, Audit report for the past 1 years >or = 20,000,000.00.
9) understand and fully address technical solution for all requirement
10) one (1) projects similar to our scope and complexity
11) Any bidder is confirmed to be the winner and is obliged to deliver the items he won in full on the contract date from the date of signing the contract for 1 year.
12) If the office finds a better method/option, it reserves the right to cancel the tender in whole or in part.
13) The company that has won the tender must not adjust (change) the price and specification in any way during the execution of the contract.
14) The bidder should provide Attached all detailed document.
15) understand and fully address technical solution for all requirement
16) Bidders Able to present a PowerPoint presentation about the general cleaning service and the chemicals and machinery used, as well as the general organization of the staff.
17) . The original CPO must be submitted before the bid is opened
1) Bidders shall be Registered Companies with a valid trading license
2) Minimum 1 years’ Experience in provision of cleaning services preferably with projects comparable in size and magnitude of the MoND HQ’s current requirement.
3) Proof of Firm’s financial capacity for the last three years.(To be enclosed with the technical proposal)
4) Contractors are hereby notified that there will be a formal Site Visit at the scheduled time where he/she will be escorted by the Procurement Section’s staff to the building. It is mandatory that each Contractor is represented.
5) Presentation for Methodology of the Firm
a. Approach to the services
b. Quality control program
c. Safety program
d. Proposed number of staff to be deployed
e. Provide of equipment’s, chemicals and janitor products with sample(each).
6) Qualifications and competencies of key technical staff (CVs and copies of diplomas)
a. Manager
b. supervisors
7) List and provide of equipment’s, chemicals and janitor products with sample
8) The bidder should provide Financial standing, Audit report for the past 1 years >or = 20,000,000.00.
9) understand and fully address technical solution for all requirement
10) one (1) projects similar to our scope and complexity
11) Any bidder is confirmed to be the winner and is obliged to deliver the items he won in full on the contract date from the date of signing the contract for 1 year.
12) If the office finds a better method/option, it reserves the right to cancel the tender in whole or in part.
13) The company that has won the tender must not adjust (change) the price and specification in any way during the execution of the contract.
14) The bidder should provide Attached all detailed document.
15) understand and fully address technical solution for all requirement
16) Bidders Able to present a PowerPoint presentation about the general cleaning service and the chemicals and machinery used, as well as the general organization of the staff.
17) . The original CPO must be submitted before the bid is opened
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