THE IMPLEMENTATION OF INTEGRATED CIVIL SERVICE MANAGEMENT INFORMATION SYSTEM

Source: World Bank — Public Sector Capacity Building Program Support Project

REQUEST FOR EXPRESSION OF INTEREST

FOR CONSULTANCY FIRMS

FOR

THE IMPLEMENTATION OF INTEGRATED CIVIL SERVICE MANAGEMENT INFORMATIONSYSTEM THE FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA

MINISTRY OF CIVIL SERVICE

PUBLIC SECTOR CAPACITY BUILDING PROGRAM SUPPORT PROJECT (PSCAP)

CREDIT NO: 4669-ET

PACKAGE Ref. No: MCB/CSRP/C-13/06

This Request for Expression of Interest follows the general procurement notice for this project that appeared in development business issueNo 800 of June, 16, 2011. The Government of Ethiopia has received financing from the international Development Association (IDA) toward the cost of the public sector capacity building program support project and intends to apply part of the proceeds for consultant services for the implementation of Integrated Civil Service Management Information System (CSMIS).

The consulting service includes: Design, develop. And implement an appropriate ICSMIS that provide lots of functionalities and features as per the Ethiopian Government, Ministries, Agencies, Regional Beauros and Weredas current requirements.

To mention some of the indicative main functionalities (for federal government and regional institutions) that is to be networked by the intended ICSMIS:

•Track the records of basic information and organizational structure of each federal and regional government institutions.

•Classify and re-classify positions of federal and regional governmentinstitutions.

•Manage various salary scales to be applicable to the civil servants.

•Manage positions and allowances.

•Track records of individual public servant and related data (Manage Civil Servants).

•Inspect operational systems of governmental institutions.

•Execute appeals.

•Facilitate communication with government institutions, internal and external agents/entities.

•Support strategic management staff/senior managers make decisions by providing information, models, or analysis tools.

•Recruitment, placement, performance evaluation, compensation, and career development of the civil servants.

•Store all of a firm's data and permit instant access to this data mainly in a form of predefined (structured) report format.

•Share information in many different forms Teleconferencing (includingaudio conferencing, computer conferencing, and videoconferencing), electronic mail, voice mail, fax, electronic news etc.

•For each system, sub system and module discussed below, there must bea system which enables to generate, view & edit in a convenient format. The system should also enables to review these reports for further analysis even after they are generated. The report generating system should also enable the users to view more specific reports by providing the system various report generating criteria for filtering purpose. Above all, the system should generate accurate, relevant and reliable reports as per the users' criteria.

•Capable of supporting aggregate data from different offices, government institutions at federal as well as regional level via the internet.

•Dissemination of common/consistent information, standards and coding styles from federal institutions to regional offices.

•Each government institution should have a consistent/similar databaseschema.

•Should support both the working language of the federal government /Amharic/ and Regional languages and Ethiopian calendar (date and time format).

•Multi-lingual report support using English, working language of the federal government /Amharic/ and local languages according to the regions (especially, it is important while generating statistical and various reports)

The Ministry of Civil Service now invites eligible consultants to indicate their interest in providing the services. Interested consultantsshould provide information demonstrating that they have the required qualifications and relevant experience to perform the services. The short listing criteria are: Core business and years in business; qualifications in the field of the assignment, technical and managerial organization of the firm, andgeneral qualifications and number of key staff.

The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank'sGuidelines: Selection and Employment of Consultants [under IBRD Loansand IDA Credits & Grants] by World Bank Borrowers ("Consultant Guidelines"), setting forth the World Bank's policy on conflict of interest.

Consultants may associate with other firms in the form of a joint venture or a sub consultancy to enhance their qualifications

A consultant will be selected in accordance with the QCBS method set out in the World Bank's Guidelines: Selection and Employment of Consultants by World Bank Borrowers January, 2011 Edition.

Further information can be obtained at the address below during office hours. 8.30 to 11.30 AM and 2.00 to 5.00 PM from Monday to Friday. Expressions of interest must be delivered to the address below on or before May, 07, 2012, 5 PM.

Ministry of Civil service

Attn: Ato:- Chala Wata/Selamawit Ayalew

Plan, Finance, and Procurement Directorate

Tigist Deneke Building

Address; - kirkos Sub- city, Near Karamara Bridge

Tel- 251-115549666/67/68, 0115508060, Ext 292

Fax - 251-115-525561/527379

E-mail: mocis@ethionet.et

Addis Ababa Ethiopia