Consultancy service for piloting enhanced enforcement of road safety regulations, and post impact care focusing on selected accident prone corridors.

Source: World Bank — Ethiopia- Expressway Development Support Project

Request for Expressions of Interest for Consultancy Service for Piloting Enhanced Enforcement of Road Safety Regulations, and Post Impact Care focusing on selected accident Prone Corridors.

COUNTRY: Federal Democratic Republic of Ethiopia-Ministry of Transport (MoT)

NAME OF PROJECT: Road Safety and Institutional development support to the transport sector-Component 3

Project ID: P148850    IDA Credit No: 5625ET

Procurement Reference: MOT/RSDS/SR/03/09

Assignment Title: Consultancy service for piloting enhanced enforcement of road safety regulations, and post impact care focusing on selected accident prone corridors.

The Government of the Federal Democratic Republic of Ethiopia has received financing from the World Bank towards the cost of the Expressway Development Support Project (P148850) Component 3: Road Safety and Institutional Development Support to the Transport Sector (RSIDP). The Ministry of Transport, the program implementing agency, intends to apply part of the proceeds to eligible payments under the contract for which this Request for Expressions of Interest is issued.  

The service is to contribute to the overall objective of the component 3: Road safety and Institutional Development support to the transport sector.

Road Safety and Institutional Development Support to the Transport Sector is one of the three Components of the Expressway Development Support Project aimed to provide, through its sub-component 3(a), support to the implementation of the Road Safety through “the Safe System” approach, and through its sub-component 3(b), and support to strengthen the policy, planning and monitoring functions of MoT.

The Road Safety and Institutional Development Support to the Transport Sector (RSIDP), became effective on September 22, 2015 and expected closing date on December 31, 2021.

The Ministry of Transport is now seeking Expressions of Interest from eligible firms to provide Consultancy services for piloting enhanced enforcement of road safety regulations, and post impact care focusing on selected accident prone corridors.

The objectives of this Consultancy Service are to:

• demonstrate the value of well-coordinated and integrated road safety measures;
• achieve quick proven results and obtain benchmark performance measures to dimension a national rollout program;
• accelerate the transfer of road safety knowledge to the NRSC Secretariat, participating agencies and stakeholders; and,
• Improve cooperation between different road safety agencies including first responders, Health sector partners, and Local community and strengthening their capacity to undertake this type of work.
• Identify policy, institutional regulatory gaps.

The Project will comprise the following four main tasks to be undertaken along the two Pilot Corridors:

Task 1:   Pilot enhanced enforcement of road safety regulations; to identify gaps or inadequacies in policy and regulatory tools. Evidence could be feedback to the authorities to optimize their policy and regulatory instruments.

Task 2:   Pilot publicity and awareness campaign in support of traffic law enforcement

Task 3:   Pilot monitoring and evaluation system;

Task 4:   Improve Post-Impact Care (Trauma Care); and,

Task 1 and 2 should be undertaken together, with the interactive dynamics and level of complementarity whilst Task 4 is standalone and can be undertaken separately.

Task 3 involves the joint monitoring and evaluation of:

• enhanced enforcement (Task 1);
• publicity and awareness campaigns (Task 2);
• improvements to post-impact care (Task 4); and,
• Safety improvement works.
• Document the interactive dynamics and level of complementarity between each enforcement instrument and the publicity and awareness campaigns.

The project has been divided into:

• a Preparation Phase;
• an Implementation Phase; and,
• a Post-implementation or Handover Phase.

The Preparation Phase is estimated to be ten months and includes the identification and procurement of enforcement, publicity and awareness and medical related equipment/services required for the two Pilot Corridors, in addition to training of counterparts and baseline surveys.

The Implementation Phase will be 12 months long and incorporate periodic on-the-job support by TA experts.

The Post-implementation or Handover Phase is expected to be around two months and will be used to:

• assess the overall success of the different interventions implemented along the Pilot Corridors;
• develop “best practice” Guideline documents that includes some of the lessons learn during the Pilot Projects;
• Produce Policy notes to guide refinement or introduction of additional/ new policy and regulatory measures
• develop programs for the next 12 months of operations along the Pilot Corridors and,
• Facilitate dissemination Workshop(s) to share the experience from the Pilot Corridors with other regions and cities.

The total length of this Project is expected to be approximately 24 months, and most of the experts will be deployed in several short-term missions, given that there will invariable be “quiet periods” in the project, particularly during the procurement of goods and services by the PIU and during the actual implementation of interventions along the Pilot Corridors. Procurement of equipment and services will be administrated and funded from outside of this Project.

 The detail of each task is described below.

Task 1: Pilot enhanced enforcement of road safety regulations

Task Objectives

• improve knowledge of traffic police and encourage implementation of modern traffic law enforcement techniques;
• improve the capacity of traffic police to undertake this enforcement; and,
• Demonstrate the value of coordinated and integrated road safety measures (i.e. in traffic law enforcement in combination with publicity and awareness campaigns).

Task Scope

            PREPARATION PHASE

a) Support the preparation of a 12-month traffic law enforcement program to achieve the general deterrence of unsafe road user behavior along the two Pilot Corridors, including the following sub-tasks:

• Identify unsafe road user behavior along the corridors;
• Develop operational strategies and tactics and related guidelines to address the unsafe road user behavior;
• Develop a 12-month program/schedule of monthly traffic law enforcement operations targeting this unsafe road user behavior;
• Undertake analyze of equipment needs and provide specification, costing and possible suppliers of additional equipment required to support the traffic law enforcement program (to be included in bidding documents for the procurement of this equipment). Traffic law enforcement equipment could include:
• Patrol vehicles and motorcycles (transport);
• Communication equipment;
• Protective devices for traffic police, including reflective vests, cones etc;
• First-aid kits;
• Speed controlling devices such as laser guns with at least a one-year service/calibration contract;
• Simple alcohol screening devices & evidential alcohol test equipment with at least a one-year service/calibration contract; and,
• Computer hardware and software for traffic law enforcement planning.
• Determine deployment of ITS capabilities for road safety enforcement- monitoring and sanctioning purposes,
• Determine technological approaches to enforcement targeting introduction of vehicle-onboard intelligent speed adaptations such as speed limiters- particularly on public transport vehicles. Same for using tech to monitor drivers’ hours, rest and fatigue control for track drivers, .i.e. the introduction of tachographs for commercial drivers,
• Assist with drafting bidding documents for the procurement of the traffic law enforcement equipment; and,
• Assistance with the evaluation of bids for the traffic law enforcement equipment.                                                                                             b)  Train federal and regional traffic police at all levels in the implementation of the 12-month traffic law enforcement program (train-the-trainers), including the following sub-tasks:
• Prepare and deliver a basic training program to upgrade the traffic safety knowledge and skills of traffic policing staff;
• Prepare and deliver an advanced training course on general deterrence theory and practice and related operational strategies and tactics. The training syllabus should cover: 
• traffic legislation;
• strategy and tactics in traffic law enforcement (goals, targets, priorities, resource allocation, monitoring);
• operational traffic law enforcement (speeding, alcohol/drugs (chat), seat belts, mobile phones, hazardous overtaking, failure to give way to pedestrians, overloading of passenger and goods vehicles);
• accident investigations;
• operations and maintenance of traffic law enforcement equipment;
• health and safety;
• Incident management;
• First aid training (covered under post impact care);
• Transparency and accountability (in order to counter corruption);
• Prepare and facilitate management training on the supervision of program implementation by operational staff;
• Prepare training material including:
  • training manuals for training-of-trainers;
  • power point presentations (electronic); and,
  • Handouts.

Review of current traffic police training curriculums and devising a pathway to mainstream these trainings with in the curriculum at selected traffic police training colleges,                                                                                                                                                                                                                             c) Prepare Interim Traffic Law Enforcement Report, which incorporates all outputs from sub-tasks above (including: a 12-month traffic law enforcement program; specifications, costs and possible suppliers of traffic law enforcement equipment; and training material).

IMPLEMENTATION PHASE

d) Provide on-the-job support during initial implementation of the 12-month traffic law enforcement program along the two Pilot Corridors;

e) Evaluate the efficiency and effectiveness of this traffic law enforcement program (coordinated with the monitoring and evaluation component as per Task 3) and recommend improvements/adjustments to the program.

POST-IMPLEMENTATION / HANDOVER PHASE

f) Prepare an annual traffic law enforcement program and guidelines to achieve the general deterrence of identified unsafe road user behavior, including the following sub-tasks:

• Prepare an annual traffic law enforcement program, including program cost estimates, for the two Pilot Corridors;(recommended program costs should reflect the budgetary abilities of government agencies) and,
• Prepare general guidelines for traffic law enforcement programs to achieve general deterrence of identified unsafe road user behavior along corridors.
• Further to the annual law enforcement program, determine the cost of monitoring compliance and sources of revenue such as hypothecated tax for enforcement- generated from sanctioning- could be explored. This is important as it ensures further source of finance for enforcement activities.

g) Prepare a final Traffic Law Enforcement Report (including the annual traffic law enforcement program and guidelines).

Task 2: Pilot publicity and awareness campaign in support of traffic law enforcement

Task Objectives

• improve knowledge of effective publicity and awareness campaigns;
• improve the capacity of relevant agencies to undertake these campaigns; and,
• Demonstrate the value of evaluated publicity and awareness campaigns that support traffic law enforcement programs targeting unsafe road user behavior.

Task Scope

PREPARATION PHASE

a) Develop a 12-month publicity and awareness campaign with cost estimates and implementation schedule to support the traffic law enforcement program targeting unsafe road user behavior along the two Pilot Corridors, including the following sub-tasks:

• Identify and prioritize high-risk road user behavior to be targeted through publicity and awareness campaigns;
• Identify road user groups demonstrating the identified high-risk road user behavior and their extended social and business networks;
• Develop key road safety messages to high-risk road user groups and their extended social and business networks;
• Identify electronic, print media, and billboard services reaching high-risk road user groups and their extended social and business networks along the Pilot but also investigate involving local communities (through the regional, wereda and kebele road safety committees);

• Develop a monitoring and evaluation system for annual publicity and awareness campaign to track message recall and relevance (coordinated with monitoring and evaluation component as per Task 3);
• Identify suppliers of market research, public relations, and advertising services (including government and non-government) with sufficient capacity to produce, implement, and monitor specified publicity and awareness campaigns;
• Investigate sources of funding for campaign, particularly from private sector as part of their social-corporate responsibility;
• Assist with drafting bidding documents for the procurement of the required market research, public relations, and advertising services; and,
• Assist with the evaluation of bids for research, production, and media services.

b) Train designated road safety agency and traffic law enforcement staff (train-the-trainers):

• Prepare and deliver training programs addressing the principles and practices of effective publicity and awareness campaigns for road safety, and related monitoring and evaluation procedures; and the actual design and implementation of the annual publicity and awareness campaign;
• Prepare training material including:
  • training manuals for training-of-trainers;
  • power point presentations (electronic); and,
  • Handouts.

c) Prepare an Interim Publicity and Awareness Report, which incorporates all outputs from sub-tasks above (including: a 12-month publicity and awareness campaign; specifications, estimated costs and potential suppliers for market research, public relations and advertising services; and training material).

IMPLEMENTATION PHASE

d) Provide on-the-job support during the initial implementation of 12-month publicity and awareness campaign;

e) Evaluate the efficiency and effectiveness of publicity and awareness campaign (coordinated with the monitoring and evaluation component as per Task 3) and, recommend improvements/adjustments to the campaign.

POST-IMPLEMENTATION AND HANDOVER PHASE

f) Prepare an annual publicity and awareness campaign and guidelines to support police enforcement programs targeting unsafe road user behavior, including the following sub-tasks:

• Prepare an annual publicity and awareness campaign, including cost estimates and implementation schedule, for the two Pilot Corridors; and,
• Prepare general guidelines detailing requirements for publicity and awareness campaigns that support traffic law enforcement programs and target unsafe road user behavior along corridors.

g) Prepare a final Publicity and Awareness Report (including the annual publicity and awareness campaign and guidelines in the appendices)

Task 3: Pilot monitoring and evaluation system

Task Objectives

• Improve knowledge of project monitoring and evaluation systems; and,
• Improve the capacity of relevant agencies to undertake project monitoring and evaluation.

Task Scope

            PREPARATION PHASE

a) Design a project monitoring and evaluation system for: enforcement, publicity and awareness, rescue and post-crash response and improvements to road infrastructure (part of Component 1 (c)) along the two Pilot Corridors, including the following sub-tasks:

• Develop road safety performance indicators to monitor risk exposure and road network characteristics, final safety outcomes, intermediate safety outcomes, and intervention outputs, as well as sampling frames for the surveys required to monitor identified measures, quarterly and annual reporting procedures and formats, and evaluation procedures to assess effectiveness of interventions;
• Develop procedural guidelines for conducting surveys, data processing, and quarterly and annual reporting;
• Prepare specifications and costing of survey equipment and surveying services, and identify potential suppliers of equipment and services with sufficient capacity to undertake monitoring program along the two Pilot Corridors;
• Assist with draft bidding documents for the procurement of the required survey equipment and survey services; and,
• Assist with the evaluation of bids for survey equipment and survey services.

b)Train designated road safety agency and other relevant staff in monitoring and evaluation systems: 

• Prepare and deliver basic and advanced training programs in the implementation and management of monitoring and evaluation systems.
• Prepare training material including:
  • training manuals for training-of-trainers;
  • power point presentations (electronic); and,
  • Handouts.

c) Conduct baseline surveys along the two Pilot Corridors to appraise the before-situation This should comprise as a minimum, measurements at five locations on each corridor of:

• traffic flows and traffic composition;
• numbers of fatalities and seriously injured (per category of road user and vehicle type);
• seat belt usage;
• unsafe road user behavior such as speeding, drink-driving, reckless overtaking, failing to give way to other road users (pedestrians in particular), overloading of passenger vehicles and driving whilst using a mobile phone;
• improved rescue and post-crash response services; and,
• Road user attitudes.

d)Prepare Interim Monitoring and Evaluation Report, which incorporates all outputs from sub-tasks above (including: a project monitoring and evaluation system; results of baseline surveys; specifications, estimated costs and potential suppliers of survey equipment and surveying services; and training material).

IMPLEMENTATION PHASE

e) Provide on-the-job support during the baseline and post-implementation surveys, analysis and the preparation of quarterly and annual performance reports

POST-IMPLEMENTATION AND HANDOVER PHASE

f) Conduct of post-implementation surveys (as per c) above) along the two Pilot Corridors to appraise the after-situation;

g) Evaluate the efficiency and effectiveness of the monitoring and evaluation systems along the two Pilot Corridors and control corridors, including the following sub-tasks:

• Review monitoring and evaluation system developed under a), including any adjustments to the road safety indicators and targets using the baseline values and the first 12 months of survey data.

h) Prepare an annual program and guidelines for the establishment of a monitoring and evaluation system, including the following sub-tasks:

• Prepare an annual monitoring and evaluation program, including sampling frames for surveys of identified performance measures, program cost estimates, and implementation schedule for the two Pilot Corridors; and,
• Prepare general guidelines for data surveys, data processing, reporting of results, and performance evaluation along corridors.

i) Prepare a final Monitoring and Evaluation Report (including results of post-implementation surveys, an annual monitoring and evaluation program, and guidelines for the establishment of a monitoring and evaluation system in the appendices).

Task 4: Improve Post-Impact Care (Trauma Care)

Task Objectives

• Improve the capacity of emergency/rescue services to respond to road traffic crashes;
• improve the capacity of health services to provide adequate medical care (trauma and first aid); and,
• Improve coordination between different services involved post-crash response and medical care.

  Task Scope

PREPARATION PHASE

a) Prepare an action plan to improve post-crash response services programs along the two Pilot Corridors, including the following sub-tasks:

• Conduct a detailed situation analysis to assess the capacity of health and emergency systems to respond to crashes by: reviewing existing data, policy statements, relevant laws and regulations and previous studies related to emergency road traffic crash response and care; meeting with key concerned federal and regional government agencies and consulting with communities and non-governmental organizations (NGOs), including those representing road users; and undertake extensive field visits to; with specific attention to the following areas:

• availability of communications to alert authorities to the existence of a RTC and to dispatch emergency personnel, including police, fire and ambulance;
• availability and location of qualified personnel who can come to the scene of a crash, including both first responders and ambulance personnel, and the treatment that these personnel can provide;
• availability, access to, and location of equipment for rescuing injured persons trapped in vehicles – the so-called "jaws of life" – as well as appropriate firefighting equipment and personnel;
• availability and location of properly equipped ambulances, including an assessment of the equipment contained in such ambulances and the en-route treatment that can be provided; and,
• availability, scope and location of trauma care services provided at the nearest hospital or clinic, including the possibilities for inter-facility transport of critical cases to higher levels of care.

• Develop a costed and prioritized Action Plan which addresses deficiencies in each of the elements mentioned above which can be implemented in various locations along the two Pilot Corridors and Expressway, including suggestions for the upgrading and/or placement of physical infrastructure of casualty/emergency rooms of hospitals (although these works will not be funding under this project) and resources (staff requirements). Include in this Action Plan specific justifications for the investments that will be needed to address the most urgent actions which would have the greatest impact on survival and outcomes, and should suggest sustainability options to ensure the continued operation of these services beyond the original investment period;
• Facilitate a one-day Workshop to present the analysis and recommendations and to discuss these recommendations with key stakeholders;
• Finalize Action Plan from feedback of Workshop;

b) Develop a 12-month program of (seasonally) scheduled improved post-crash response services;

c) Prepare specification and costing of equipment and services, and identify potential suppliers, particularly given the highly technical nature of the equipment;

d) Assist with draft bidding documents for the procurement of this equipment and services;

e) Train regional and national emergency staff and other first responders to crash scenes in the provision of improved rescue and relief services that include the following sub-tasks:

• Prepare and deliver training programs for improved post-crash response services;
• Prepare training material including:

o   training manuals for training-of-trainers;

o   power point presentations (electronic); and,

o   handouts.

f)Prepare Interim Post Crash Care Report, which incorporates all outputs from sub-tasks above (including: specifications, estimated costs and potential suppliers of medical equipment and services; the final Action Plan; 12-month program of scheduled improved post-crash response services and training material).

IMPLEMENTATION PHASE

g) Provide on-the-job support for the implementation of improved rescue and post-crash response services, including supervision of the installation of specialized equipment;

h)Evaluate improved post-crash response services along the two Pilot Corridors (coordinated with the project monitoring and evaluation component as per Task 3) and recommended improvements to post-crash response services (to be fed back into annual program developed in b)), based on the evaluation findings;

POST-IMPLEMENTATION AND HANDOVER PHASE

i) Prepare an annual post-crash response services program and guidelines, including:

• An annual post-crash response services program with cost estimates and implementation schedule for the two Pilot Corridors; and,
• General guidelines detailing requirements for improved post-crash response services.

j) Prepare a final Post-Crash Care Report (including the annual post-crash response services program and guidelines in the appendices).

The duration of this Contract is expected to be approximately 24 months, and most of the experts will be deployed in several short-term missions to suit the expected workload, given that there will invariable be “quiet periods” in the Contract, particularly during the procurement of goods and services by the PIU and during the actual implementation of interventions along the Pilot Corridors.

The consultancy service requires a team of International and National Experts such as Road Safety Expert-Team leader, Traffic law enforcement Experts, Road safety marketing/education Experts, Monitoring and evaluation Expert, Post-crash care Expert, Revenue Stream designer, Medical Consultant and Procurement/Contracts Expert. The detailed professional qualification, skills, experience required, all the tasks will be specified and detailed in the Terms of Reference and Request for Proposals to be provided to the short listed firms.

The Contract is planned to commence on 07/02/19.

Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications.

In sending their expressions of interest, interested firms must provide information indicating that they are qualified to perform the services (Brochures and resume of the firms, descriptions of similar assignments internationally and in Sub-Saharan Africa and availability of appropriate skills). The Expression of Interest submission shall be not more than 35 pages in length.

The Expressions of Interest will be assessed using the following criteria:

• Core business and years in business,
• Relevant experience, 
• Technical and managerial capability of the firm

The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants under IBRD Loans & IDA Credits & Grants by World Bank Borrowers, January 2011 (Revised July 2014) (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest.

A Consultant will be selected in accordance with the Quality and Cost-Based Selection (QCBS) method set out in the Consultant Guidelines”.

Consultants may obtain further information from the address below during office hours, 8.30 a.m-12.30 p.m. and 1.30pm-5.30p.m. from Monday to Thursday Office hours on Fridays are 8.30 a.m-11.30 a.m. and 1.30 p.m-5.30 p.m.

Expressions of interest must be delivered or sent by mail/courier, E-mail or fax to the address below, not later than Thursday November 23 2017, 17;00 hours local time.

To

Ministry of Transport,

Road Safety & Implementation Support Project Coordinator

Attn: Mr. Abnet Solomon,

E-mail:- abnetsolomon@yahoo.com,

Tel:- +251 115 538201, Fax:- +251 115 515665

Cc:

Mr. Feleke Chafamo

Procurement Specialist-IC

E- mail: gcfeleke@gmail.com

Physical address: Ministry of Transport, 5th Floor, Room No.505,

Opposite to Ethiopian Broadcasting Corporation,

Churchill Road., Near Ethiopian Postal Services Enterprise,

P.O.Box 1238, Addis Ababa, Ethiopia.