Annual Performance Assessment (1st and 2nd for UIIDP for 61 cities in Oromia and SNNPRS) is conducted to measure the performance of beneficiary cities against the minimum condition and performance indicators

Source: World Bank — Ethiopia Urban Institutional and Infrastructure Development Program

ETHIOPIA

URBAN INSTITUTIONAL AND INFRASTRUCTURE DEVELOPMENT PROGRAM (UIIDP)

Project No. P163452

Grant No.: D277-ET

Assignment Title: Consultancy Services for the First (1st) and Second (2nd) Annual Performance Assessment of 61 Cities and 2 Regions in Oromia (38 cities) and SNNPRS (23 cities) participating in the UIIDP for Allocations for EFY 2012 (2019/20) & EFY 2013 (2020/21)

Reference No.: ET-MUDH-54707-CS-QCBS

The Government of the Federal Democratic Republic of Ethiopia has received financing from the World Bank toward the cost of the Urban Institutional and Infrastructure Development Program and intends to apply part of the proceeds for consulting services.

The consulting services (“the Services”) include undertaking the assessment and scoring of the performance of 61 of the 117 cities in Oromia (38 cities) and SNNPRS (23 cities) that are participating in the Urban Institutional and Infrastructure Development Program (UIIDP). The assessment will be done according to the UIIDP Disbursement Linked Indicators (DLIs) and the associated Performance Measures (PM) and performance indicators except Quality of Infrastructure which will be done by Office of Federal Auditor General and results handed over to the APA Consultant. The assessment will be done as per procedures described in the latest updated Annual Performance Assessment Guideline (APAG) for UIIDP, so as to identify the achievement of the cities, individually and in aggregate. This will determine: a) whether UIIDP funds linked to the DLIs described can be disbursed (by the World Bank); and b) the allocation, or non-allocation of funds, (by GOE) that may be made to each of the 61 participating cities for EFY 2012 (2019/2020) & EFY 2013 (2020/2021).

The implementation period and expected start date of assignment is as follows:-

1st APA

It is expected that the contract will be signed not later than August 31, 2018 and the Consultant will commence services not later than 1st October 2018. The estimated implementation period for the assignment is approximately 7 months over the period from 1st October 2018 to April 2019. Most of the field work is done during the period from October 1, 2018 to November 30, 2018(8 weeks) with submission of preliminary draft reports by December 31, 2018 (excluding audit results/scores) and Final Reports by April 29, 2019 (including audit results/scores).

2nd APA

It is expected that the contract will be signed not later than mid-July 2019 and the Consultant will commence services not later than 1st August 2019. The estimated implementation period for the assignment is approximately 7 months over the period from 1st August 2019 to February 29, 2020. Most of the field work is done during the period from August 1, 2019 to September 30, 2019(8 weeks) with submission of preliminary draft reports by October 15, 2019 (excluding audit results/scores) and Final Draft Reports by January 21, 2020 (including audit results/scores).

In regard to the level of effort, it is expected that the Consultant will provide:-

• An overall team leader/manager and deputy team leader/manager for the entire assignment, who will be responsible for overall management of the entire assignments and its four APA teams, logistical arrangements etc.
• Four Performance Assessment Teams (PATs). It is estimated that four PATs will be formed based on the calculation that the APA for each city will require approximately two day’s work for each team, depending on the size of the ULG and other factors affecting work rates. On this basis and assuming a 5-day working week, with travel on Saturday and Sundays, it is expected that, during the 60 calendar days’ assessment period, each team can carry out the assessment of approximately 15 ULGs. There should be at least two teams for Oromia Region and two teams for SNNPRS. Each PAT should have a team leader, responsible for coordination and communication with the overall team leader/manager for the assignment. Each Performance Assessment Team (PAT) is likely to consist of at least 9 team members as follows:- Performance Assessment Team Leader (a proven leader chosen from the 9 team members below and specialist in any of the main disciplines i.e. (i) Financial Management; (ii) Municipal Finance Specialist; (iii) Procurement  Management Specialist; (iv) Environmental Management Specialist;  (v) Social Development Specialist (vi) Municipal Infrastructure/Engineer/Asset Management Specialist; (vii) Urban Planning/Land Management Specialist;  (viii) Gender Specialist;  and (ix)  Local Economic Development Specialist.

The detailed Terms of Reference (TOR) for the assignment can be obtained by e-mail request at the address given below.

The Ministry of Urban Development and Housing now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information, including firm profile and brochures, demonstrating that they have the required qualifications and relevant experience to perform the Services. The short listing criteria are:

1.  1. Core Business (Areas of Expertise);

2. Years in Business;

3. Experience similar Assignments; and

4. Technical and Managerial Capability.

Key Experts will not be evaluated at the short listing stage.

The attention of interested Consultants is drawn to Section III, paragraphs,3.14, 3.16, and 3.17 of the World Bank’s Procurement Regulations for IPF Borrowers (July 2016 and revised November 2017) (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest. In addition to the provisions of paragraph 3.17 of the Procurement Regulations, please refer to the following specific information on conflict of interest related to this assignment:-Firms that are providing or have provided technical assistance for capacity building of cities in Ethiopia in the last three years are deemed to have a conflict of interest in the assignment and are not eligible to participate in the assignment. There should also not be former MUDHo, UREFMFB, BUDHo or ULG staff involved in the APA as part of the Consultant’s team (within the last three years). Personnel involved should be at “arm’s length” from any previous involvement with related ULGDP II/UIIDP or city activities.

Consultants may associate with other firms to enhance their qualifications but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.

Since this assignment is one of two similar assignments that will run concurrently, firms and their associates may express interest for one or both assignments but the client will prepare two independent short-lists for the two assignments. A firm and their associates will not be shortlisted on more than one list.

A Consultant will be selected in accordance with the Quality and Cost Based Selection (QCBS) method set out in the Procurement Regulations.

Further information can be obtained at the address below during office hours: - 8.30 AM-12.30 PM and 1.30 PM-5.30 Pm from Monday to Thursday and office hours on Fridays are 8.30 AM-11.30 AM and 1.30 PM-5.30 PM.

Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by fax, or by e-mail) by not later than June 04, 2018 at 5.30 PM.

Attn: Ato Meskerem Birhane; Senior Project Procurement Expert;

Urban Revenue Enhancement, Fund Mobilization and Finance Bureau;

Ministry of Urban Development and Housing;

Email: urefmf@gmail.com : Telephone: 251-115- 54-12-77

Physical address: 2nd Floor, Room No. 201, Ministry of Urban Development and Housing Building, Opposite National Bank of Ethiopia, Sudan St./Ras Abebe Aregay St., Leghare Area, P. O. Box 3040, Addis Ababa, Ethiopia.