Procurement Management Specialist

Source: World Bank — Ethiopia Competitiveness and Job Creation Project

REQUEST FOR EXPRESSION OF INTEREST- INDIVIDUAL CONSULTANT

 FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA

 INDUSTRIAL PARKS DEVELOPMENT CORPORATION (IPDC)

COMPETITIVENESS & JOB CREATION PROJECT (CJCP)

PROJECT ID: P143302              Credit No: IDA 6263-ET                                        Procurement Ref No.: ET-IPDC-197653-CS-INDV

The Federal Democratic Republic of Ethiopia has received financing from the International Development Association (IDA) the World Bank towards the cost of implementation of the Competitiveness & Job Creation Project (CJCP). The Industrial Parks Development Corporation (IPDC) - an implementing agency, intends to apply a portion of the proceeds of this Credit to eligible payments under the contract for Individual Consultancy Service of “Procurement Management Specialist”.

Overall duties & responsibilities:

In close collaboration with staffs of the project, the Procurement Management Specialist will prepare the procurement plan and a range of procurement related documents and periodic reports, evaluate tenders, award contracts, follow-up their implementation ,document and undertake all other procurement activities.

Specific duties and responsibilities

The Procurement Specialist will be accountable to the COMPETITIVENESS & JOB CREATION PROJECT (CJCP) Coordinator, and work closely with the Assistant Procurement Specialist. The Procurement Specialist will undertake; but not limited to the following specific duties and responsibilities: -

• Assist in overall planning, management, and monitoring of procurement activities of the project by handling each phase of the procurement cycle as per the Bank guidelines and the provision of the Financing Agreement (FA) and Project Appraisal document (PAD).
• Ensure that all procurements are under taken on a competitive basis and /or merits.

• Assist in preparation of bidding documents and Request for Proposals (RFP) as per /or that is consistent with World Bank Standard Bidding Documents (SBD) and follow up next procurement steps timely accomplishment after bidding document and RFP issuance.
• Monitor, supervise and participate (as needed) in the collection of data and preparation of technical specifications (in consultation with the project office) for the proper procurement of services, works and goods needed for the project through Performa and / or shopping.
• Assist in preparation of General Procurement Notice (GPN) and Specific Procurement Notices (SPN) to be published in Development Business, DG Market and/or national newspapers.
• Assist in drafting, publishing and floating invitation of bids for procurement of works, goods and non-consulting services and Request for Expressions of Interest (REOI) for consulting services as per the Bank’s procurement guidelines.
• Assist in consolidating and preparation of the Procurement Plan taking into account envisaged implementation time and considering the recent and reliable cost estimate for each procurement method and ensure that the consolidated project procurement plan is updated and maintained.
• Participate in the assessment of consultants’ qualifications and experience and establishment of shortlists in accordance to Bank’s Consultant manual and Guidelines.
• Assist in the operations of bid opening for the procurement of works, goods and non-consulting services and consultants and in the recording and drafting of the Minutes of bid opening. If required, provide clarification to queries regarding bid documents raised by prospective bidders
• Evaluate bids, technical proposals and financial offers made for the procurement of works, goods and non-consulting services and recruitment of consultants under the project.
• Assist in preparation of draft contracts documents, and signature of contracts and receive securities.
• Follow-up the timely receipt of goods and reports by suppliers and consultants in accordance to their respective contracts.
• Provide close support to the technical staff for the timely completion of works consultancy services contract.
• Assist in preparation and coordination of procurement correspondence with the World Bank and follow up in all cases in which a “No Objection” is required.
• Receive bidders and consultants’ complaints and closely work with the relevant officials and staff for the properly and timely addressing of the complaints.
• Keep records and files of all procurement documentation both in the case of activities subject to prior and post reviews by the World Bank and auditors.
• Keep accurate records of procurement activities, including purchase register, deliveries and completion of works, for the use of procurement post-reviews and auditing by the Bank.
• Provide assistance to the independent auditors as well as to the World Bank’s procurement reviewers while reviewing procurement activities at the secondary cities and regional levels.
• Prepare procurement process tracking and follow-up system, and prepare contract status tracking system, and upload and submit the procurement plan and all documentation at each procurement stage in STEP.
• Prepare quarterly project procurement performance report and submit it to the project office and procurement sub process team on quarterly basis and provide input to the PMUs quarterly report as needed.
• Carryout any other relevant tasks within his/her field of activity that the project requested to do it.

Required Competencies

The Procurement Management Specialist shall have BA/BSC or above in Engineering, Procurement, Law or other relevant field with 10 years or above relevant work experience at least 3 years in related sector. Proven familiarity with World Bank procurement guidelines and procedures including the World Bank Standard Bidding Documents for procurement of goods, works and non-consulting services and consulting services is required. Strong capability of communication on the subject matter, proficiency to use of STEP (Systematic Tracking of Exchanges in Procurement) for uploading Procurement documents is mandatory requirement.

Duration of the Contract

The duration of the assignment/service is up to June 2021, but extendable depending on satisfactory performance and the possibility of project extension. Laptop computer for the assignment and Printing facilities are available with the Client.

LANGUAGE

All documents and correspondence shall be in English.

SALARY

Negotiable depending on the experiences and skills of the candidates

The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants under IBRD Loans & IDA Credits & Grants by World Bank Borrowers, January 2011 (Revised July 2014) “Consultant Guidelines”, setting forth the World Bank’s policy on conflict of interest.

 A Consultant will be selected in accordance with the individual consultant selection method set out in the Consultant Guidelines. Knowledge of country’s working language is an advantage.

Further information can be obtained at the address below from 09:00 A.M to 12:30 A.M hours and from 2:00 P.M to 5:00 P.M hours, Mondays to Thursdays and 09:00 A.M to 11:30 A.M and 2:00 P.M to 5:00 P.M hours on Fridays during working days and office hours.

Expression of Interest along with Documentary Evidences can be sent through e-mail: tesscjc@yahoo.com with a copy to e-mail: nejmeddin@gmail.com  or can be delivered to the address below marked “Expression of Interest for the Consultancy Service for “Procurement Management Specialist”) Procurement Package Reference No.: ET-IPDC-197653-CS-INDV on or before November 9, 2020 up to 5:00 P.M. Addis Ababa Time

Inustrial Parks Development Corporation, Competitiveness and Job Creation Project Coordination Office, Yeka Sub City, Comoros Street, opposite to Kenya Embassy, New Building, 3rd Floor, Addis Ababa, ETHIOPIA.