Selection and Employment of one Additional Individual Procurement Consultant for Water Development Commission implemented by WDC

Source: World Bank — Second Ethiopia Urban Water Supply and Sanitation Project

REQUEST FOR EXPRESSIONS OF INTEREST

(CONSULTING SERVICES – INDIVIDUAL)

FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA

SECOND URBAN WATER SUPPLY AND SANITATION PROJECT (SUWSSP)

Credit No. IDA-60070

Assignment Title: Consultancy Service (Individual consultant (IC) – Procurement) for Second Urban Water Supply and Sanitation Project (Ref, no. ET-MOWIE-181047-CS-INDV)

The Federal Democratic Republic of Ethiopia has received financing from the World Bank toward the cost of the Second Ethiopia Urban Water Supply and Sanitation Project-SUWSSP and intends to apply part of the proceeds for consulting services.

The consulting services (“the Services”) include:  provision of procurement consultancy service to Water Development Commission (WDC) as a general and in the Engineering procurement and Contract Management Directorate (EPCMD) who has the responsibility for managing and coordinating the program procurement and contract management Water and sanitation programs including SUWSSP implemented by the Water Development Commission in particular in collaboration with the technical specialists, financial management specialists, Contract Administration expert (OWNP staff). The Individual Consultant (IC) is responsible to support & facilitate the effective implementation of procurement management as in the implementation of the Sanitation and water supply services improvement in secondary cities and towns. The role of the IC will be to provide procurement support to the Engineering procurement and Contract Management Directorate (EPCMD) of Water Development Commission (WDC) in communicating with different Directorate of WDC, Regional PMUs, and Town water Utilities and providing them a professional guidance,, information, support, systems and skills related to procurement.

1. Overall Duties & Responsibilities:

Under the overall guidance and support to of the EPCMD and in close collaboration with staffs of the Program, the IC will prepare the procurement plan and prepare and arrange procurement related documents and periodic reports, involve in the evaluation of bids/proposals, award contracts, follow-up their implementation and document the results. The IC will also play an advisory role to clients and project staff in handling complex procurement tasks and issues.

2. Specific Duties and Responsibilities

The IC will be accountable to the Procurement and Contract Administration Directorate and work closely with all directorates and Staffs as required and will undertake the following specific duties and responsibilities: -

• Participate in overall Planning, Management, and Monitoring of procurement activities of SECOND URBAN WATER SUPPLY AND SANITATION PROJECT and the OWNP-CWA project by handling each phase of the procurement cycle as per The World Bank’s Procurement Guidelines:  Procurement under IBRD Loans and IDA Credits (January 2011 revised July, 2014).
• Preparation of SPN, REOI, bidding documents and Request for Proposals (RFP) as per /or that is consistent with World Bank’s standard Procurement documents (SPD) and RFP and closely follow up next procurement steps and ensure timely accomplishment of the process to avoid delays.
• Consolidate and Prepare the Second Urban Water Supply and Sanitation project and OWNP-CWA regional Procurement Plan and add activities in STEP considering envisaged implementation time and considering the recent and reliable cost estimate for each procurement method and ensure that the consolidated project procurement plan is updated and maintained.
• Provide close support and guidance to junior procurement staff, monitor adequacy of the number and qualification of the project office procurement staff, and recommend action and closely work with procurement staff at the EPCMD.
• Review the procurement manual, identify the procurement capacity gap, prepare capacity building training materials and provide formal and on the job training for procurement staff in WDC and Regional Water Bureaus on the application of the manual and standard procurement documents.
• Prepare procurement process tracking and follow-up system, and prepare contract status tracking system, and add activities to STEP and submit the procurement plan and all documentation at each procurement stage, regular update all procurement documentations and information in STEP.
• Prepare periodical project procurement performance report and submit it to the project office and procurement sub process team and provide input to the EPCMD report as needed.
• Review procurement documents prepared for the project, the bidding documents, bid evaluation reports and contract documents and give comments based on the threshold limit of the project.
• Participate on regular procurement performance monitoring missions and regular joint implementation missions, actively participate in the discussion on procurement performance and provide contribution to the performance and input to the aide memoires.
• The IC shall provide the services at least five days per week (39 hours per week) and will be contracted for a period of one year with the provision that the contract will be renewed annually based on his/her work performance

Please note that detail of scope of work of IC will be given in the ToR

3. Required Competencies;

• The IC shall have Master’s Degree in Engineering, law, management, accounting or procurement related fields with minimum 10 years relevant work experience out of these, 5 years in World Bank/ other Donors financed programs/projects.
• Proven familiarity with World Bank’s/other donors financed procurement guidelines and procedures
• Knowledge and working experience on the World Bank Standard Bidding Documents is required (for procurement of goods, works, on-consulting services and consulting services).
• Knowledge of local conditions, working environment and local languages of the country id required.
• Working in the water sector has an added advantage.

Client’s Input for the Service

The client will:

• Avail to the IC all necessary data and document available including project FA, PAD, World bank’s SPDs, access to STEP, procurement manual, World Bank’s Procurement Guidelines, reporting formats. etc.
• Facilitate to the consultant to have access to data and documents available in the water Development Commission
• Provide office facilities (space, furniture such as table, chair and shelf, Laptop Computer, desktop computer, and Printer including reliable and high-speed internet connection)
• Provide transportation for out of office works and field works.

5. Reporting

• The IC shall report to the Engineering Procurement and Contract Administration Directorate Director of the WDC

6. Deliverables    

• Reports monthly, quarterly and annual project procurement status reports and field reports, assessment performance reports and input to the aide memories as required.  

LANGUAGE

• All documents and correspondence shall be in English.

8. Number required: one (1)

9. DURATION OF THE SERVICES AND CONTARCT

The procurement specialist will be required to execute the services within one year from the date of the effectiveness of the contract and subject to renewal based on his/her performance.

10. The Water Development Commission now invites eligible consultant (“Individual Consultant”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

11. The attention of interested Individual Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers January 2011 Revised July 2014 (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest. 

12. A Consultant will be selected in accordance with the individual consultants Selection method set out in the Consultant Guidelines.

Remunerations: will be negotiable and depends on qualification and experience of the candidate.13. Interested IC can get detail ToR at the address below during office hours 9:00 am to 12:00 noon and 2:00 pm to 5:00 pm from Monday to Friday.

14. Further information can be obtained at the address below during office hours from 9:00 am to 12:00 noon and 2:00 pm to 5:00 pm from Monday to Friday.

15. Interested individual consultants may submit their CVs and credentials with written application to the address below (in person, or by mail, or by e-mail) on or before 15th January 2021 4:00 pm.

Water Development Commission

Attn: Mr. Nuredin Mohammed

Haile Gebresilassie Avenue 1st floor, Room Number 114

P.O. Box: 5744

Tel: +251116637018

Fax: +251116616238

E-mail:  nuredinmohammed@yahoo.com

Addis Ababa, Ethiopia