Recruit procurement specialist

Source: World Bank — Urban Productive Safety Net and Jobs Project

REQUEST FOR EXPRESSIONS OF INTEREST

(CONSULTING SERVICES -INDIVIDUAL CONSULTANT SELECTION)

FDRE Job Creation Commission

Urban Productive Safety Net and Job Project (UPSNJP)

Grant Number D732-ET

Assignment Title: Recruitment of procurement specialist

Ref #. ET-JCC-220107-CS-INDV

The Federal Democratic Republic of Ethiopia (FDRE) has received financing from the World Bank to the cost of the Urban Productive Safety Net and Job Project (UPSNJP) and intends to apply part of the proceeds for consulting services.

The Consulting Service (The Services) include ensuring smooth and quality implementation of the procurement process and contract management for the pilot job centers and clusters/regional offices. This includes procurement of works, goods, consulting and non-consulting services needed for the refurbishment of the infrastructure, equipment and supplies needed for operations of the offices, and other goods and consultancy and non- consulting services as required. The procurement specialist will prepare the procurement plan and procurement related documents and periodic reports, involve in the evaluation of tenders, award contracts, follow-up their implementation and document the progress and results. The procurement specialist will be responsible for ensuring that the works, goods and services meet the pre-specified standards. He/she will also ensure that the necessary administrative and logistic arrangements are made to deliver and install the good in the target site. The process will be carried out following the rules and procedures required by the project. In particular, the procurement specialist will need to ensure that the procurement is carried out in accordance with the World Bank’s Procurement Regulation for IPF projects (recent edition). The specialist will also play an advisory role to the clients and project staff in handling complex procurement tasks and issues, which frequently cut across work units. He/she will communicate with the JCC and other stakeholders on the work progress, the identified problems and the necessary corrective actions. The procurement specialist will work closely with the procurement specialists of the Federal Project Coordination Unit (FPCU) of the Urban Job Creation and Food Security Agency (JOBFSA). 

The procurement Specialist among others will have the following duties and responsibilities:

• Participate in overall planning, management, and monitoring of procurement activities of the UPSNJP project by handling each phase of the procurement cycle as per The World Bank’s Procurement Regulations for IPF Borrowers”, (recent edition) July 2016.
• Preparation of SPN, REOI, bidding documents, RFQ and Request for Proposals (RFP) as per /or that is consistent with World Bank standard Procurement documents (SPD) and RFP and closely follow up  the progress in procurement step and ensure timely accomplishment of the process to avoid delays.
• Consolidate and Prepare the Procurement Plan and upload activities in STEP considering envisaged implementation time and the recent and reliable cost estimate for each procurement method and ensure that the consolidated project procurement plan is updated and maintained.
• Prepare, publish and float invitation of bids for the procurement of works, goods and non-consulting services and Request for Expressions of Interest (REOI) for consulting services as per the provisions of World Bank’s procurement Regulation.
• Participate in shortlisting of consulting firms, evaluation of bids, evaluation of technical proposals and financial proposals and ensure that all process are carried out as per the provision of the World Bank’s Regulation.
• Prepare contracts for Goods, works, Non-consulting firms and consulting firms, ensure the draft contracts are reviewed and cleaned by the relevant units and authorities before signature.
• Keep records and files of all procurement documentation both in the case of activities subject to prior and post reviews by the World Bank and auditors  Prepare procurement process tracking and follow-up system, timely upload all documentation in STEP for all post review contracts
• Coordinate closely with the concerned bodies and making periodic monthly progress reports of deliverables.
• In addition to the above-mentioned activities, the procurement specialist will perform other related and relevant assignments of the JCC. 

The duration of assignment will be for one-year contract, with a possibility of extension upon satisfactory performance of the consultant.

 Required Competencies

• A Bachelor’s degree in procurement management, law, accounting, management, engineering, business administration, purchasing and supply management, economics or other related area required.
• A minimum of 8-10 years of experience in procurement of goods and services required.
• Knowledge on national procurement rules and legislations in the field of procurement in Ethiopia required.
• Proven familiarity and knowledge with the World Bank`s procurement rules and procedures including skill on the World Bank Standard Procurement Documents (for procurement of goods, works, non-consulting services and consulting services) is required.
• Minimum of two years of work experience as procurement specialist in a World Bank funded/administered project.
• Familiarity with World Bank’s Systematic Tracking and Exchange in Procurement (STEP) system desired.
• Fluent written and oral communications skills in Amharic and English required.
• Software: Proficiency in standard word processor, spreadsheet editor, and presentation applications such as Microsoft Office required.
• Teamwork: Excellent interpersonal skills, with proven ability to work in an intercultural environment required. Ability to work in a team and independently.

 Job Creation Commission now invites eligible individual consultants/Specialists to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are: Qualification and Experience as procurement consultant/procurement specialist in public procurement management and specifically in World Bank financed projects and their capability on the basis of academic background general and relevant experience, and knowledge of local condition.

The attention of interested Consultants is drawn to Section III paragraph 3.16 and 3.17 of The World Bank Procurement Regulations for IPF Borrowers Procurement In Investment Project Financing Goods, Works, Non-Consulting and Consulting Services (recent Edition) (“Procurement Regulation”), setting forth the World Bank’s policy on conflict of interest. 

A Consultant will be selected in accordance to Section VII para 7.34 to 7.39 of The World Bank Procurement Regulation based on qualification and relevant experience of the applicants to the assignment.

Remunerations: will be negotiable and depends on qualification and experience of the candidate.

Further information can be obtained at the address below during office hours from 8:30 am to 12 in the morning and from 2:00 to 5:00 pm local time in the afternoon.

Expressions of interest (including recent and compressive CV with a letter of application and other relevant supporting documents) must be delivered in a written form to the address below (in person, or by mail, or by e-mail) by June 28, 2021 on or before 4:00pm

The address:-Attn: - Alexander Endale

FDRE Job Creation Commission

Around Bole, At the Back of DH GEDA Tower

Telephone number +251 11 667 1797,

Email: alexander.lemma@jobscommission.gov.et /yared.abonehe@jobscommission.gov.et

Country: - Ethiopia