Contract Management Expert

Source: World Bank — Ethiopia: National Quality Infrastructure Development Project

Request for Expressions of Interests

For Contract Management Expert

ETHIOPIA NATIONAL QUALITY INFRASTRUCTURE DEVELOPMENT PROJECT

Credit No.: IDA-59830-ET

Assignment Title:  Recruitment of Contract Management Expert for PIU

Reference No: - ET-MOST-250905-CS-INDV

The Federal Democratic Republic of Ethiopia has received financing from the World Bank toward the cost of the National Quality Infrastructure Development Project, and intends to apply part of the proceeds for consulting services.

The objective of the assignment:

The objective of the assignment is to obtain the services of a highly qualified contract management expert who will assist National Quality Infrastructure Development Project in contract administration as well as to provide all the necessary support to procurement staff in the project beneficiary institutions on international as well as national procurement of goods, works and services.

Duties and Responsibilities expected from the contract management, but not limited to:

1. Prepare and periodically update the NQIDP PPSD as appropriate. Monitor STEP and ensure that procurement activities has been implemented in accordance with the planned time frame;
2. Plan, identify and follow up contract related risk management regarding supply contracts and agreements: assess, manage, and mitigate risks.
3. Manage contracts after signature and assisting implementing agencies to manage their own contracts;
4. Ensure that proper maintenance of files and Procurement Register Books are up-to-date;
5. Develop a proper procurement tracking system and Undertake any other relevant activities as assigned by the project coordinator
6. Preparation of LC application form and getting signature and uploading in the Electronic Single Window System.
7. Preparation of CBE undertakings letters and after signature getting verification from the bank officers and uploading in the Electronic Single Window System and Timely Correction of amendments requested from the CBE Electronic Single Window System..
8. Submission of application and get approval in the Electronic Single Window System for insurance company using Electronic Single Window System if the contracts are very small to paid through CAD and TT.
9. Submission of Application  and get approval in the Electronic Single Window System to different  regulatory bodies for instance Radiation Protection Authority, INSA, Import and Export control Directorate and Food and Drug Control Administration,
10. Communicating the suppliers and CBE if there are LC extension and amendment issues.
11. Timely follow up of LCs before expiry and communicate the suppliers to ship the goods to the destination place.
12. Liaison and coordination with Transistors, Timely receiving original shipping documents from CBE in order to process tax assessment and clearance of goods and submit to Transistors.
13. Receiving tax assessments with strong follow up of the transit firms to avoid tax penalties and processing tax payments with financial management specialist for CPO preparation for Customs Commission and etc

Required Qualifications Skills and Experiences

The successful applicant should have the following Qualifications and Experiences:

1. Masters/Bachelor Degree or equivalent from reputable and recognized university in relevant fields, preferably in Commerce, Business Administration, Economics, accounting, management or any other related discipline;
2. Fluency in English language both written and oral;
3. Good knowledge of Microsoft Office applications – MS Word, MS Excel, MS project and any other application relevant to procurement skills is required;
4. Excellent report and correspondence in writing and presentation skills;
5. Proven networking and team-building skills to work with a variety of internal and external stakeholders.
6. Practical knowledge of STEP (Systematic Tracking of Exchanges in Procurement)
7. Knowledge of Electronic Single Window System for Application of LC using the Electronic Single Window System

Professional Experience

1. At least 8/10 years of general experience and relevant work/practical experience in contract administration and procurement management in private/public sector organization;
2. At least 5 years of specific contract management experience in GOE/IDA financed Projects, thorough understanding of World Bank’s, and the Federal Government procurement procedures;
3. Experience in projects financed by external donors such as the World Bank and Use of project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures.

Duration of the Assignment

The duration of the assignment/service is for 6 months, with 45 days probation period; and the contract is extendable depending on the availability of funds and satisfactory performance of the Contract management expert in the contract duration.

The Ministry of Trade and Industry, National Quality Infrastructure Development Project, now invites eligible Contract Management Expert to indicate their interest in providing these services. Interested consultants (Contract Management Expert) must provide CVs supporting documents and information indicating that they are qualified to perform the services (description of similar assignments, experience in similar conditions, qualifications, and skills). The short listing criteria are: Qualifications, Skill and relevant experience of the applicants.

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16 and 3.17 of the World Bank’s Procurement Regulation for IPF  Borrowers’ July 2016,  as  Revised November  2017,  July  2018 and November 2020 setting forth the World Bank’s policy on conflict of interest.

An individual consultant will be selected in accordance with the Selection of Individual Consultants (Section V) method set out in the Procurement Regulations for IPF Borrowers.

Interested consultants may obtain further information at the address below from 8:30 AM- 5:30 PM in all working days.

Expressions of interest must be delivered to the address below on or before 15th October 2021, Local time 5pm.

Ministry of Trade and Industry

National Quality Infrastructure Development Project.

Attn: Mr. Woldamlak Bitew

Physical Address: Around Arat Kilo, Arada Sub City, Woreda 09 , near to Environment, Forest and Climate Change Commission, Floor: 2nd/ Room number: 223, E-mail: bbww.2001@gmail.com, Addis Ababa, Ethiopia,