Hiring of a Contract Management Specialist (Individual Consultant)

Source: World Bank — Ethiopia Geothermal Sector Development Project

REQUEST FOR EXPRESSIONS OF INTEREST

( Individual CONSULTANT SELECTION)

Country: Federal Democratic Republic of Ethiopia

Name of Project: Ethiopia Geothermal Sector Development Project (GSDP)

Loan No./Credit No. IDA 54680-ET

Project No: P133613

Reference No: ET-EEP-287863-CS-INDV

Assignment Title: Contract Management Specialist (Individual Consultant)

The Government of the Federal Democratic Republic of Ethiopia has received financing from the World Bank towards the cost of the Ethiopia Geothermal Sector Development Project (GSDP) and intended to apply part of the proceeds for consulting service of a Contract Management Specialist (Individual Consultant). The assignment will be for one year from the contract signature. Additional Six months renewal can be considered upon satisfactory performance.

The Contract Management Specialist will provide support to EEP’s PIU in order to ensure that the contracts are carried out successfully execution within the agreed time, quality, cost, scope, and the deliverables are met. The consulting services (“the Services”) of the Contract Management Specialist in detail, the specific areas of the assignment for the required service are:

Advise the implementing agency on proper contract management of various contracts, including contract mobilization, execution, payment, and contract completion and closure and closely work with the project implementation to ensure that the contracts are implemented as per the provisions of the signed contracts.
Provide all-inclusive support to the implementing agency to ensure that the contracts are implemented within the time, cost, quality, and scope defined in the contract.
Assist the implementing agency in timely (well before expiry) processing of contract amendments including additional payment and contract extensions.
Establish an adequate contract register, take inventory of all procurements and contracts, monitor and evaluate the status of each procurement and contract management activity, identify any delays and recommend mitigation measures.
Assist the implementing agency in analyzing claims and resolution of disputes.
Advise the implementing agency in contract closure and contract completion activities.
Carry out contract management training needs assessment of EEP staff and provide on-the-job and tailor-made short-term training on best contract management practices to EEP Staff including PIU.
Develop Contract Management Guideline complete with all the required forms and templates.
Follow up on the status of all contracts focusing on high-value high-risk contracts to ensure that they are implemented without delay.
Work closely with the Bank’s Procurement Specialist to carry out procurement transactions, monitor progress, and resolve any contract management issues.
Advise the implementing agency in implementing internal and external audits and the Bank’s audit findings.
Conduct field visits to review and ensure that the contract management activities are being performed as per the provisions of the contract documents and provide on-spot guidance and support to the agency.
Follow up on the progress of works, sub-projects, and all contracts, and submit weekly progress reports to the PIU Manager.
On a sample basis, assess the quality of the works, particularly the infrastructure-related works such as access roads, drilling works, water supply lines, campsites, and associated works, and their coherence with standards and guidelines. The report shall contain highlights of progress, challenges encountered, and recommended actions/solutions.
The assignment will be for one year from the contract signature. Additional Six months renewal can be considered upon satisfactory performance.

The Ethiopian Electric Power (EEP) now invites eligible individual consultants to express their interest in providing the Services. Interested individual consultant should provide their CVs and information indicating that they are qualified to perform the services. The selection criteria are:

Academic Specialization: A minimum of master' degree in Engineering, Construction Management, or related fields
Professional Experience: At least 15 years of professional experience, out of which 8 years shall be in overall contract/project management/administration activities in public sector organizations and multilateral development institutions.
Sound knowledge and experience with World Bank procurement procedures and contract management.
Ability to work independently.
Proven ability to work in a collaborative, team environment.
Written and oral fluency in English is required.
Should have taken training on contract management and contract administration.

The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants under IBRD Loans & IDA Credits & Grants by World Bank Borrowers, January 2011 (Revised July 2014) (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest.

The consultant will be selected in accordance with the Individual Consultant Selection Method based on the relevant qualifications and experience. Further information can be obtained at the address below during office hours from Monday to Friday, 8:00 AM to 5:00 PM local time.

Expressions of interest must be delivered in a written form to the address below in person or by mail or by e-mail until 11 July 2022, 4:00 PM local time (Addis Ababa, Ethiopia).

The address (es) referred to above is (are):

Ethiopian Electric Power Procurement Office

KefyalewMergiya, Procurement Director

Kirkos Sub-city, Woreda 06, House Number 180/181, Mexico K Kare Center 1st Floor, Room No.01

Tel: +251115580597/0781

E-mail: kmergiya@yahoo.com,

HussenAdem, Project Procurement Manager

Kirkos Sub-city, Woreda 06, House Number 180/181, Mexico K Kare Center 1st Floor, Room No.01.

Tel: +251115580781/+2519113821657

E-mail: hussenadem377@gmail.com

Addis Ababa, Ethiopia

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