Develop Ethiopian Port Community System (EPCS) Requirements to Facilitate Secure and Intelligent Exchange of Information between Public and Private Entities along the Ethio-Djibouti Corridor

Source: World Bank — Ethiopia Trade Logistics Project

REQUEST FOR EXPRESSIONS OF INTEREST

(CONSULTING SERVICES – FIRMS SELECTION)

ETHIOPIAN MARITIME AUTHORITY - TRADE LOGISTIC PROJECT

Credit No:    IDA-59950

Assignment Title:

Develop Ethiopian Port Community System (EPCS) Requirements to Facilitate Secure and Intelligent Exchange of Information between Public and Private Entities along the Ethio-Djibouti Corridor

Reference No. (as per Procurement Plan): ET-EMAA-217985-CS-QCBS

The Federal Democratic Republic of Ethiopia, Ethiopian Maritime Authority has received financing from the World Bank toward the cost of the Ethiopian Trade Logistics Project (ETLP), and intends to apply part of the proceeds for consulting services.

The consulting services (“the Services”) include: the exchange of information in commercial transactions among enterprises and individuals, and enhancing global trade and logistics for the transformation of Ethiopian trade logistics to a capacity of global supply chains management.

OBJECTIVES OF THE ASSIGNMENT

The Ethiopian Maritime Authority (EMAA) would like to strengthen its internal technical capacity in accordance with the National Logistics Strategy (NLS) and to manage the transformation of Modjo Dry Port to Modjo Green Logistics Hub (MGLH) through engaging the consulting services of a professional firm. Hence, EMAA would like to procure the consultancy service of a qualified and well-experienced firm to carry out the requirement for the EPCS, which will be integrated with TOS and Electronic Gate Pass System, and other logistic systems in Ethio-Djibouti corridor including ESLSE and prepare a standard bidding document in line with one stage process of the WB

The desired EPCS is aimed at achieving three national strategic objectives of the country:

1. Complying with international trade facilitation and security standards -
   Ensure the security and confidentiality of communications and all related information
2. Enabling the development of a world-class trade and transport hub
3. Securing government revenue collection

Scope of the Service:  

• The consultancy service is desired for proposing an EPCS for integrating all stakeholders including private and government entities along the Ethio-Djibouti corridor for seamless information exchange. The consultant will be responsible for putting requirements and specifications of the entire EPCS based on international best practices. The firm level consultant will be stationed in Addis Ababa with some travels to Modjo Dry Port and to other stakeholders that operate along the Ethio-Djibouti Corridor as required.
• The EPCS system to be proposed by the consulting firm must be easy for end-user adoption, cost-effective, 100% fault free, reliable and able to be incorporated into Modjo’s regular operations quickly and integrated with ESLSE ICT systems, owner of the port, as well as other future service providers operating at Modjo. The scope of this consultancy assignment covers all aspects of needs assessment, requirement analysis and specification, and preparation of one stage process bidding document for the procurement of EPCS.
• It is advisable for the consultant to adhere to the following Statement of Work (SoW):
  • Carry out detailed business requirement identification and business needs analysis following well known methodology with adequate consultations of all stakeholders
  • Translate the business needs analysis to Functional Requirements and Non-Functional Requirements using standard ISO approved templates and then to a Technical Requirements Specification document. which must exist elsewhere in the world and can be customized to the specific situation of Ethiopia
  • The proposed system should look for a Custom PCS that addresses the core business processes along the corridor and the varying interests of the different stakeholders.
  • The consultant must comply to deliver the Final Document in such a way that the WB Standard Bidding Document will not entertain “alternative bid proposals”.

DURATION OF THE ASSIGNMENT

The successful applicant firm will be engaged immediately on a full-time basis for 150 Man days[H1]  to conduct the assignment and deliver the Final One Stage Bidding Document (World Bank Standard) so that the client can proceed floating the bid (RFB) to select the PCS implementer.[H2] 

The consulting firm shall work under the direct supervision of the Project Manager and PIU maintain close liaison with the ICT specialist at PIU/EMA and ESLSE ICT Directorate. A formal joint meeting shall be arranged by the consultant at least once every two weeks to facilitate monitoring of the consulting services. The consultant is also responsible for the formal minutes of such meetings to trace back and communicate all the deliberations. These meetings shall be held at EMA or agreed venues. The consultant shall nominate a project coordinator for this purpose.

The Ethiopian Maritime Authority-Trade Logistics Project Implementation Unit now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are: qualifications in the field of the assignment; technical and managerial capabilities of the firm; core business and years in business and qualifications and number of staff.

The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers, January 2011 Revised July 2014 (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest. Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications.

The Consultant will be selected in accordance with the Quality and Cost Based Selection (QCBS) method set out in the Consultant Guidelines.

Further information including the Terms of Reference can be obtained through email at the address below. Expressions of interest must be delivered in a written form to the address below (by fax, or by e-mail before or on 1st day of July 2022, 5:30 pm (Local time):

Ethiopian Maritime Authority (EMA), TLP-Implementation Unit

Attn: Ato Asrat Beyene, Procurement Specialist

Address:   Kirkos Sub city, 150 meters from St Stephen Church towards Bambis Super Market,    

                  Ziquala Building, 4th Floor, ETLP/PIU Meeting Hall   P.O.Box: 1861, Addis Ababa, Ethiopia

                  Tel.:   +251 11 5503877 and +251913138155; Fax:  +251 11 5503960

                  Email: firehiwotkifle80@gmail.com cc: asratbyn@yahoo.com   etlp2.ema@gmail.com