Selection and employment of Procurement Specialist for Southwest Ethiopian Water Mines and Energy Bureau

Source: World Bank — One WASH—Consolidated Water Supply, Sanitation, and Hygiene Account Project (One WASH—CWA)

REQUEST FOR EXPRESSIONS OF INTEREST

For Recruitment of Individual Consultant (Procurement Specialist)

Country: Federal Democratic Republic of Ethiopia

Employer: Southwest Ethiopia Peoples Regional State Water, Mines and Energy Bureau

Project: CWA-WaSH Program Phase II

Credit No. IDA-64450

Assignment Title: Recruitment of Procurement Specialist (Individual Consultant)

 Ref:  ET-SOUTHWEST- RMEB-298694-CS-INDV

The Federal Democratic Republic of Ethiopia has received financing from the World Bank to the cost of the One WaSH National Program, CWA Phase II and intends to apply part of the proceeds for consulting services/ hiring of staffs.

The Services include providing  support to the Southwest Ethiopia Peoples Regional State Water, Mines and Energy Bureau  and other towns/Woredas  implementing the project on the overall procurement planning, managing the process, coordinating and reporting of the procurement progress of the project and provision of support and assistance to the project implementing towns, woredas  and other implementing agencies in managing the procurement activities of the Project for goods, works and consulting and non- consulting services in accordance with the World Bank’s procurement Regulation (recent edition). The Individual Consultant (procurement specialist) will undertake; but not limited to the following duties and responsibilities, among others;

• Participate and support the project office in overall planning, management, and monitoring of procurement activities of the OWNP-CWA project by handling each phase of the procurement cycle as per The World Bank’s Procurement Regulations for IPF Borrowers”, dated July 2016, revised November 2017 and August 2018.
• Preparation of SPN, REOI, bidding documents and Request for Proposals (RFP) as per /or that is consistent with World Bank standard Procurement documents (SPD) and RFP and closely follow up next procurement steps and ensure timely accomplishment of the process to avoid delays.
• Provide input to the revision of the Project Procurement Strategy Document (PPSD) and ensure consistency of actions with the PPSD
• Consolidate the procurement plan from towns, woreda, villages, etc. and prepare the OWNP-CWA regional Procurement Plan and upload in STEP and considering the recent and reliable cost estimate for each procurement method and update project procurement plan as required and ensure that the consolidated project procurement plan is updated and maintained.

• Reports to and work closely with the Regional PMU coordinator.
• Get acquainted with the WaSH legal documents:
•  Review and get acquainted with the OWNP and WaSH project implementation documents: The CWA II POM, other manuals, region specific implementation plans and assist woredas and towns to adhere to these documents during project implementation.
• Review the procurement manual, prepares capacity building training materials and provide formal and on the job training for procurement staff at Woreda and town level on the application of the manual and standard procurement documents.
• Prepare draft contracts for review by other senior team members in the bureau and legal department as required and signature by the authorized person.

• Provide close support to the technical staff for the timely completion of works and consultancy services contract

• Conduct frequent travel to woredas and towns (not less than 50% of the contract time) to review and ensure the quality of the Woreda and town procurement performance and reporting.
• Ensure that the program procurement plans at Region and woreda are updated and maintained and ensure that procurement information in STEP are up to date. 
• Facilitate procurement reviews (IPA and PPRs) on procurement activities carried out in the regional PIU and respective  woredas, prepare and implement action plan to address findings
• Ensure that procurement complaints are responded to in accordance with the agreed procedure.
•  Compile procurement plan of woredas, towns, and regions and forward to the Ministry of Water and Energy for no objection.
• Visit all woredas and towns of the program in the region to review the procurement manual application and get feedback for the procurement manual and the POM improvement.
• Provide input to the regional PMUs quarterly report on procurement.
• Ensures the proper integration of the procurement information into the overall program monitoring and evaluation system.
•  Participate on regular procurement performance monitoring missions and regular joint implementation missions; actively participate in the discussion on Regional procurement performance.
• Prepare procurement process tracking and follow-up system, and prepare contract status tracking system, and monitor and report on procurement and contract activities.
• Organize, Support and implement all procurement activities at regional level based on the applicable procurement procedures.

In addition to the above-mentioned activities, the Senior Procurement Specialist performs other related and relevant assignments.

Required Competencies

• The procurement Specialist shall have MSc /MA /BA/BSC or above in Engineering, Law, Accounting, Management, Purchasing and procurement or other relevant field
• At least 8/10 or above general experience in procurement for master’s and bachelor’s degree respectively.
• At least 2 years in World Bank Financed projects with a high credit to experiences in procurement, analysis and development of Manuals and strategies.
•  Proven familiarity with World Bank procurement guidelines and procedures including the World Bank Standard Bidding Documents for procurement of goods, works and services.
• Strong capability of communication on the subject matter, and capacity to offer trainings.
• Excellent writing and communication skills in English (all reports, documents and correspondences shall be in English).
• Knowledge of Local language and culture and condition is an added advantage.

LANGUAGE: All documents and correspondence shall be in English.

Duration of The Services and Contract: The procurement specialist will be required to execute the services within one year from the date of the effectiveness of the contract and subject to renewal based on her/his performance.

Remunerations: As per the Salary scale of Regional WaSH PMU staff of the program.

Duty station (place of Work): Bonga, Southwest Ethiopia

The Southwest Ethiopia Peoples Regional State Water, Mines and Energy Bureau now invites competent procurement specialist for the assignments to indicate their interest in providing the Services. Interested applicants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The short listing/evaluation criteria are: Qualification and Experience as procurement specialist in public procurement management and specifically in World Bank financed project, their capability on the basis of academic background, general and relevant experience, their relevant trainings attended, written exam, interview and knowledge of local condition.

The attention of interested procurement specialist is drawn to Section III paragraph 3.16 and 3.17 of The World Bank Procurement Regulations for IPF Borrowers Procurement in Investment Project Financing Goods, Works, Non-Consulting and Consulting Services fourth edition November 2020 (“Procurement Regulation”), setting forth the World Bank’s policy on conflict of interest. 

The procurement specialist will be selected in accordance to Section VII Para 7.34 to 7.37 of The World Bank Procurement Regulation based on qualification and relevant experience of the applicants to the assignment. Selection of qualified procurement specialist will be made by a comparison of CVs, written exam and interview. Individual whose aggregate score is highest will be selected for the assignment.

Further information can be obtained at the address below during office hours from 9:00 AM to 12:00 noon in the morning and from 2:00 PM to 5:00 PM local time in the afternoon.

Expressions of interest including recent and comprehensive CV with a letter of application and other relevant supporting documents must be delivered in a written form to the address below (in person, or by mail, or by e-mail) by October 14, 2022 on or before 3:00 pm.

The Address: - Attn:  Mr. Feltamo Dibilo, Water, Mines and Energy Bureau D/Bureau Head

Southwest Ethiopia Peoples Regional State

Water, Mines and Energy Bureau,

In the compound of Regional State Government Office

Telephone number: +251 0967214559

E-mail-: feltamodibilo@yahoo.com

Country: - Ethiopia

City: - Bonga