Deputy project coordinator of Road Safety and Institutional Development Support Project (RSIDP)

Source: World Bank — Ethiopia- Expressway Development Support Project

Request for Expression of Interest (REoI) to Recruit

DEPUTY PROJECT COORDINATOR

For the Ministry of Transport and Logistics

Of Expressway Development Support Project

Component 3: Road Safety and Institutional Development Support to the Transport Sector

1. Background

Transport sector policy definition and oversight in Ethiopia is the responsibility of the Ministry of Transport and Logistics (MoTL).  The Government of Ethiopia (GoE), recognizing that the size and quality of the road network is a major constraint to economic growth and poverty reduction, has formulated a rolling Road Sector Development Program (RSDP) in partnership with development partners including the World Bank (WB), African Development Bank (AFDB), the European Union (EU), etc.

In addition to the rapid expansion and improvement of the road network, the sector has to overcome major challenges, including enhancing the GoE’s Road Safety strategy, constructing high-capacity roads to improve safety and reduce congestion; and improving institutional efficiency to ensure the delivery of projects within planned cost and time, and with acceptable levels of site safety.

The Expressway Development Support Project will support the Government’s Road Sector Development Program by introducing effective strategies for managing high capacity road and building on the successes of the Bank’s support over many years to the road sector in Ethiopia.  As part of the Project, Component 3 focuses on supporting the implementation of Road Safety and strengthening the Policy-making, Planning, and monitoring functions of MoTL.  Under MoTL, a project implementation unit (PIU) will be established to carry out the procurement and financial management activities of Component 3 of the Project.

The Government of the Federal Democratic Republic of Ethiopia has applied for a credit from the International Development Association (IDA) towards the cost of execution of the Expressway Development Support Project and intends to apply part of the proceeds of the credit to the Ministry of Transport to eligible payments for Component 3 of the Project, and for the successful implementation of Component 3 of the Project, the PIU will recruit a Deputy Project Coordinator.   

1. The objective of the Assignment

The objective of this assignment is to provide support and assist the Ministry of Transport and Logistics (MoTL’s) and RSIFS (Road Safety and Insurance Fund Service) Project Implementation Unit (PIU) Coordinator in the coordination of the implementation and day-to-day management of the Expressway Development Support Project, Component 3: Road Safety and Institutional Development Support to the Transport Sector in compliance with the Project Implementation Manual.

1. Scope of the work/assignment

The Scope of the services shall include all the activities necessary to achieve the objectives described in Section 2 above and, in so doing, the Deputy Coordinator will be expected not less than the following tasks.  The Deputy Coordinator will be expected to keep in regular contact and maintain a close working relationship with the PIU Coordinator, all PIU staff, officials, and organizations with responsibilities for road safety and the World Bank Project team; and also shall act on behalf of the PIU Coordinator upon her/ his absence.

Specific and key duties and responsibilities include, but not limited to:

1. Assist the PIU Coordinator in the Management, Coordination, and monitoring of the component;
2. Ensuring timely implementation of the component activities in accordance with the Financing Agreement, the Project Implementation Manual and the current version of the Procurement Plan;
3. Supporting and coordinating a smooth interaction between the implementing partners involved in Component 3 of the project, facilitating regular communication between the parties;
4. Preparing the annual work plan, budget, cash flow estimate, procurement plan,
5. Provide technical support on road safety and institutional strengthening to RSIFS and the other parties involved in implementation;
6. Assist the PIU Coordinator with the initiation of the procurement process;
7. Assist in preparation of ToR and RFPs hiding documents, and specifications, and Facilitate Receiving Tenders;
8. Assist the Coordinator in Sending requests to the Bank to obtain No objections;
9. Facilitating the Signing of Contract Agreements for Goods and Services to be procured under the Component;
10. Assisting RSIFS in the proactive management of the consultancy services and goods contracts financed under the Component, ensuring implementation of the Contracts in line with the respective Contract Agreements and the Bank Guidelines;
11. Ensure that the consultants contracted under this Component are provided with the support, information, and contacts necessary to perform their services and that they meet regularly with relevant stakeholders;
12. Assist the RSIFS in reviewing the interim and final outputs of the contracted consultants, ensuring the full participation of RSIFS and stakeholders in this process;
13. In consultation with RSIFS, develop capacity-building plans to allow RSIFS staff to work closely with and be mentored by the consultants’ staff;
14. Identify the constraints that are causing delays or reducing the effectiveness of the achievement of the project results, and work with parties involved to overcome these constraints;
15. Support the PIU Coordinator in preparing for and meeting with the WB’s interim Support Missions:
16. Drafting any letters concerning the Component to be signed by the PIU Coordinator:
17. Checking payment invoices before Certification:
18. Liaising with different Directorates within MOT to facilitate project-related activities.
19. Promote teamwork and create an efficient and conducive working environment;
20. Support the PIU Coordinator in preparing for and meeting with the WB’s interim Support Missions:
21. Assist MOT in monitoring project progress in accordance with the relevant indicators set out in the project Results Framework;
22. Assist the coordinator in ensuring implementation of the Contracts in line with the respective Contract Agreements and the Bank Guidelines, Review and provide comments on consulting firms' performance reports approval,
23. Preparing consolidated periodic reports (quarterly, semiannually, and annual progress reports, proceeding reports) on the Component activities;
24. Review in detail all deliverables of the Consulting firms, who are engaged in road safety, organize all comments or feedback that came from experts and manage each step of the final outputs.
25. Coordinate consultants to capacitate the RSIFS employees as well as Regional & Federal safety experts.
26. Manage and seriously follow up the ongoing contract signed safety related programs such as Masters Education signed with AAU and Hasselt, Media Airing signed with EBC, NTU (post-crash care activities), Road Accident Data Management system.
27. Perform any other project-related client activities.

1. Expected outputs

• The consultant is expected to render his service for at least 2 days per week and at least 9 working days of each calendar month to provide the following consultancy services:

• Annual Implementation Plan
•  Reviewing and commenting on documentation produced under the component as and when required.
• Periodic reports, quarterly, semiannually, and annual monitoring reports were developed;

1. Reporting Line/Communication

The Deputy Coordinator will report to the PIU Coordinator and work closely with all PIU staff Road Safety Experts, RSIFS higher officials.

1. Duration of the Assignment

The duration of the assignment will be for a period of one year and is extendable depending on satisfactory performance.

1. Responsibility of the employer

The Employer will be availing office furniture, office equipment, and stationery materials required by the Deputy Coordinator to perform his/her duties as specified in this TOR; and all other expenses including communication costs and transport will be borne by the Deputy Coordinator.

1. Required Qualification and Experience

Qualifications and Skills

• Minimum of Bachelor’s Degree in relevant fields, preferably in Transport planning, Management, Road Safety, Civil Engineering, or related fields from a recognized University;
• Written and spoken fluency in Amharic and English languages

General Professional Experience

The Deputy Coordinator shall have:

• At least four years of relevant work/practical experience (for MA) or six years (for Bachelor), in one or more of the areas of road safety, transport infrastructure, and transport services, post-crash care activities, and related topics;
• Good understanding of the issues facing road safety, post-crash care, and transport in Ethiopia;
• Experience in projects financed by external donors such as the World Bank, AfDB, or EU;
• Knowledge or experience in the management of consultancy services;
• At least 2 years experience in a managerial position or as a project coordinator/deputy coordinator;
• Proven communication and coordination skills.  

1. Place of Work

      Addis Ababa

1. Interested applicants are invited to send their applications with non-returnable CV and copies of relevant documents through the address below.
2. Terms & Conditions of Contract: One year contract, with a possible extension during the lifetime of the project subject to satisfactory performance. The consultant is expected to render his service for at least 2 days per week and at least 9 working days of each calendar month
3. Start date: Immediate availability is essential
4. Remuneration: Negotiable – As per the Ministry of Finance's new guideline scale given for this position
5. Location: Based in Addis Ababa with very few travel to regions and cities.
6. Application deadline:

Applicants may request further information from the address below during office hours: 8:30a.m -12:00am and 1:30p.m -5:00p.m from Monday to Thursday, and 8:30 a.m. - 11:30a.m and 1:30p.m -5:00p.m on Friday. Applications must be delivered to the address below no later than 20th December 2022; 5:00 P.M.

For any clarification you can contact the Ministry of Transport and Logistics; Human Resource Competency Executive, 4th Floor, Room No.403 Opposite to National Post Office, P.O. Box: 1238, Churchill Street, Addis Ababa, Ethiopia