Selection of an individual consultant for the position of Contract Managment Specialist

Source: World Bank — Ethiopia Digital Foundations Project

Request for Expression of Interest

(Consulting Services – Individual Consultant Selection)

Selection of Contract Management Specialist for the Ethiopian Digital Foundations Project – Ministry of Innovation and Technology

Country: Ethiopia

Project: Ethiopia Digital Foundations Project

Project ID: P171034

Credit No.  IDA – 68560

Salary: Based on the new directive of MoF Project staff Salary Scale

Assignment Title:  Contract Management Specialist for Ethiopian Digital Foundations Project at the Ministry of Innovation and Technology

Reference No.: ET-MINT-326794-CS-INDV

The Federal Democratic Republic of Ethiopia, Ministry of Finance (MoF), has received financing from the World Bank toward the cost of the Ethiopia Digital Foundations Project (“Digital Foundations”).  The Ministry of Innovation and Technology, the host of the project intends to apply part of the proceeds for selecting of individual consultants.

Ministry of Innovation and Technology as part of the project implementation program is looking for a contract management specialist that undertakes the contract management related matters for the effective and efficient execution of the project under the Project Implementation Unit.  Experienced Contract Management Specialists who have relevant experience in the area of contract management (knowledge and experience in the World Bank financed projects is a plus) are invited to express their interest for the assignment.

The Contract Management Specialist is mainly responsible for the overall Contract Management of related issues of the project/subproject and will ensure the compliance of the project/subproject to the World Bank and government procurement regulations and guidelines throughout the project/subproject life cycle. 

Specific responsibilities for the Contract Management Specialist will include, but are not limited to, the following core activities:

• Responsible for proper implementation of the contract agreements made by the Ethiopian Digital Foundation Projects,
•  Make sure that all the contracts are implemented in compliance with agreed terms and deliverables,
•  Engage with the contract with the beneficiaries and suppliers to make sure that contracts are implemented as per the agreement from start to final.
• Overall supervision of contract administrative issues with suppliers/contractors, track milestones, deliverables, time-line, etc.,
• Monitoring all contracted task order and work plans to ensure quality control and timely delivery of all deliverables,
• Preparing contract management plan, follow up and ensure contract responsibilities including payment responsibilities are met in accordance with terms of the contract,
• Ensure that the delivered goods and services are inspected timely by the appropriate unit,
• Follow up the custody and management of performance securities, prepare report on the status of signed contracts,
• Ensure that contract documentation is kept properly, easily accessible,
• Ensure that contract management information is timely updated in STEP system
• Preparation, review and delivery of all financial, logistical, and other documents as scheduled for the specific contract,
• Initiation and preparation of task order documentation, including recommendation of personnel,
• Serve as the primary contact point and liaison between the project implementers and program/project manager of all beneficiary institutions,
• Bear primary responsibility for procurement, personnel, reporting, and other management related requirements of the contract.
• Ensure that the terms of contractual agreements written in language that is legally binding and in accordance with the desires of the client,
• Review contract terms and conditions to verify that they are in compliance with existing policies and all applicable federal and state regulations,
• Strong negotiation skills

Ministry of Innovation and Technology now invites potential Contract Management Specialists to indicate their interest to provide the Services. Interested Candidates should provide information demonstrating that they have the required qualifications and relevant experience to perform the services for a period of one year with possibility of extension for additional period subject to outstanding performance and availability of budget. The shortlisting criteria include the following;

• Bachelors or Master’s Degree (Master’s is preferred) in Business Management, or Contract Management, or Law, or in related discipline.
• Four (4) years’ relevant work experience with contract management, procurement, recruitment, and logistics,
• Experience working with counterparts and institutions is desirable,
• Ability to think strategically, remaining focused on goals and objectives,
• Demonstrate a solid understanding and knowledge of legal terminology, and knowledge of local and international laws,
• Highly proficient and knowledgeable in the use of current computer software tools applied for contract management,
• Extensive knowledge of World Bank contracting and assistance principles, policies, and procedures from pre-award through post-award phases,
• Highly facilitative and collaborative leadership style and ability to develop relationships with individuals from diverse backgrounds,
• Experience in collaborate with a legal team consisting of lawyers, paralegals, and office staff,
• Strong set of personal values including integrity, honesty and desire to be of service

excellent oral and written communication skills in English and Amharic

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest. A Consultant will be selected in accordance with the Selection of Individual Consultant (Section V) method set out in the Procurement Regulations.

Expressions of interest (CV, Cover letter and documentary evidence for fulfilling the qualifications) must be delivered in a written form to the address below in person, or preferably by email on or before February 28th, 2023. Further information can be obtained, by email at the below address during office hours from 8:30 AM to 5:30 PM Addis Ababa time: 

Federal Democratic Republic of Ethiopia,

Ministry of Innovation and Technology (MInT)

Ethiopia Digital Foundations Project

Attn: Focal Person, Project Implementation Unit (PIU)

Address: Arada Sub-city, off Churchill Road, behind Lycée Guebre-Mariam,

E-mail: digital.foundation@mint.gov.et or zelalem.tadesse@mint.gov.et

Addis Ababa, Ethiopia