Developing Education Management Information (EMIS) Directive /Guidelines

Source: World Bank — Ethiopia General Education Quality Improvement Program for Equity

REQUEST FOR EXPRESSION OF INTEREST

(CONSULTING SERVICES – Firm SELECTION)

COUNTRY: Federal Democratic Republic of Ethiopia

PROJECT: General Education Quality Improvement Program (GEQIP-E)

CREDIT NO. IDA – D8080

ASSIGNMENT TITLE:  Selection and Employment of Consulting Firm for Developing Education Management Information (EMIS) Directive /Guidelines

REFERENCE NO.: ET-MOE-346764-CS-CQS

The Federal Democratic Republic of Ethiopia has received financing from the World Bank toward the cost of the General Education Quality Improvement Program (GEQIP-E) and intends to apply part of the proceeds for consultancy services. 

The Ministry of Education as part of the project implementation program is looking for a Consulting firm experienced in the area of developing EMIS and related Directive/Guidelines.

Objectives of the assignment: 

To develop EMIS Directive which sets out clear parameters and expectations for the operation of data collection, management and dissemination processes at all levels. In line with this, the Directive is also aimed to: 

• Clearly identify the roles and responsibilities of EMIS in each administrative structure of the education system throughout the country
• Improve the efficiency and effectiveness of decision making and resource utilization in a scheduled manner
• Enable data experts at all levels to have prescheduled timeline for individual activities on education data collection and management processes.

The Consultant is mainly responsible to:

• Undertake a document review of relevant guides, manuals and institutional work processes, if any, for the EMIS tasks and procedures to clearly identify gaps and get input for the directive

• Undertake a document review on EMIS guides (tasks and procedures) at the international level to look on best experiences.

• Conduct an open discussion/interview with EMIS experts on the entire work flow, deliverables at each level, level of coordination between experts at the different levels.

• Discuss with the Federal and Regional top managements from the education sector about the levels of responsibilities of EMIS experts at the different administrative structures

• Identify educational data related strategies and programs and the processes used for education policy formulation at national and international level

• For each of the identified EMIS tasks in each level, attach the corresponding responsible experts and their roles

• Identify any gaps, overlaps, conflicts of tasks/assignments and any other problems that may affect the smooth flow of data and clear all the problems

• Analyze the entire data management processes, administrative structures, and any gaps related to the management and processes of school administrative data at each level and prepare a standard guideline/directive

Duration of the assignment:

The Consultant will be required to complete the services within three months from the date of the effectiveness of the contract.

The following criteria will be used to assess the Expression of Interest documents;

• Core Business and Years in Business.
• Specific Experience
• Technical Capability and Managerial Organization of the Firm; and
• General Qualifications and number of Key Staff as well as availability of appropriate skills among staff necessary for successful implementation of the assignment (no need to provide CVs at this stage).

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest. A Consultant will be selected in accordance with the Selection of Consultant method set out in the Procurement Regulations.

The Ministry of Education now invites eligible Individual Consultants to indicate their interest to provide the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

Further information can be obtained at the address below during office hours from 8:30 am to 12 noon in the morning and from 2:00 to 5:00 pm local time in the afternoon.

Expressions of interest including documentary Evidences with respect to the requirement along with Cover letter and Procurement Reference must be delivered in a written form to the address below in person, or preferably by email on or before May 22, 2023. Further information can be obtained, by email at the below address during office hours from 8:30 AM to 5:30 PM Addis Ababa time: 

Federal Democratic Republic of Ethiopia,

MINISTRY OF EDUCATION (MoE)

Old Building, First Floor, Procurement Executive

Attn: Adisu Tesfaye

Address: Arada Sub-city, Arat Kilo, In front of Patriots Square

 E-mail: adis9805moe@gmail.com

 Addis Ababa, Ethiopia