Selection and Employment of Senior Contract Management Consultant 1 for MoE

Source: World Bank — Ethiopia General Education Quality Improvement Program for Equity

REQUEST FOR EXPRESSION OF INTEREST

(CONSULTING SERVICES – INDIVIDUAL CONSULTANT SELECTION)

COUNTRY: Federal Democratic Republic of Ethiopia

PROJECT: General Education Quality Improvement Program (GEQIP-E)

CREDIT NO. IDA – D8080

SALARY: Negotiable

ASSIGNMENT TITLE:  Selection and Employment of Senior Contract Management Consultant 1

REFERENCE NO.: ET-MOE-346604-CS-INDV

The Federal Democratic Republic of Ethiopia has received financing from the World Bank toward the cost of the General Education Quality Improvement Program (GEQIP-E) and intends to apply part of the proceeds for consultant services. 

The Ministry of Education as part of the project implementation program is looking for a Senior Contract Management Consultant for effective and efficient execution of the project under the Project Implementation Unit. Experienced individual Contract Management Consultants who have relevant experience in the area of Contract Management are invited to express their interest for the assignment.

The Contract Management Consultant is mainly responsible to ensure implementation of core contract management principles and ensure compliance of the project to the World Bank and government procurement regulations and guidelines throughout the project duration.

The services include:

• Assist the Ministry and REBs in administering, monitoring and properly recording the implementation of signed contracts in accordance to the provisions of the signed contracts. The Contract Management Consultant will support the ministry in monitoring, supervising, interpreting, identifying the issues in advance proactively and recommend mitigation actions for contract implementation facilitations and prepares Contract follow up checklists.
• Closely monitor and assess the status of the implementation of all signed contracts under GEQIP-E and identify impediments or issues well in advance that need actions by the contracting parties for quicker delivery of the contracts.
• The IC is responsible to monitor the quality, time, cost over in accordance to the provisions of the contract and protect the employer from any unnecessary delay, cost overrun and quality of the goods, works or services to be provided
• To increase the efficiency of the processing of procurement undertaken in MoE GEQIP project coordination office in accordance with World Bank’s procurement rules and procedures.
•  Provide hand-holding procurement support to the procurement staff in the MoE and Regional Education Bureaus.

• Technically assist the project office in overall procurement planning, processing, and contract management and in the execution of the agreed procurement plan.
• Involve in the procurement capacity building needed by the project office.
• Advice in handling the project procurement cycle and contract management effectively including preparation of procurement plans, preparation of procurement related documentations and handling of different procurement processes.
• Assist in the operations of bid opening for the procurement of works, goods and non-consulting services and consultants and play a lead role in recording and drafting Minutes of bid/proposals opening. If required, closely work with the technical team and procurement offices in the Ministry and compile clarification to queries regarding bid documents raised by prospective bidders.
• Prepare quarterly project procurement performance report and submit it to the project office and procurement executive officer on quarterly basis and provide input to the PCO’s quarterly report as needed.

The Individual Consultant (IC) will be required to complete the services within six months from the date of the effectiveness of the contract and subject to renewal depending on its performance.

Required Qualifications and Experience

It is envisaged that the technical assistance will require an experienced and high-level technical competence in procurement of services, goods and works under World Bank financed Projects. The senior procurement consultant, therefore, should be required to fulfil the following qualifications.

• The Contract Management Consultant should possesses the following qualifications
• MA/BA in a relevant discipline (Civil Engineering, Construction Management; and related fields).
• Minimum of 8 years for MA and 10 years for BA.
• Very good knowledge of the concepts, principles and practices which govern international procurement of Goods, Services and works contract management, dispute resolutions, the contracting of consultant services,  the development of  public procurement policies, among others;
• A minimum of 8 year experience in contract management in World Bank financed projects;
• Direct relevant experience in national and international contract management advisory services including dispute and claim settlement, arbitration, commercial dispute resolution with broad expertise in the public and/or private sector procurement management;
• Proven experience with the projects of international donor agencies preferably knowledge of all major facets of the World Bank operations;
• Good knowledge and understanding of the Ethiopian Civil Code and Commercial Law  and practices;
•  Proved skills to analyze and evaluate issues, cases and problems including the ability to independently provide well-researched solutions;
• Strong communication skills both orally and in writing in English (Knowledge of  Amharic is preliminary requirement ) and persuasiveness in analyzing, presenting, negotiating and resolving highly complex contractual issues;
• Ability to deal sensitively in multi-cultural environments and build effective working relations with clients and colleagues; and
• Excellent computer skills, including proficiency in MS Word and Excel.
• Excellent writing and communication skills in both Amharic and English (all reports, documents and correspondences shall be in English).

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest. A Consultant will be selected in accordance with the Selection of Individual Consultant (Section V) method set out in the Procurement Regulations.

The Ministry of Education now invites eligible Individual Consultant to indicate their interest to provide the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. A Consultant will be selected in accordance with the individual consultant selection method set out in the World Bank’s Procurement Regulation (PR).

Further information can be obtained at the address below during office hours from 8:30 am to 12 noon in the morning and from 2:00 to 5:00 pm local time in the afternoon.

Expressions of interest including recent and comprehensive CV with Cover letter and other Procurement Reference and documentary evidence for fulfilling the experience and qualifications must be delivered in a written form to the address below in person, or preferably by email on or before June 30, 2023. Further information can be obtained, by email at the below address during office hours from 8:30 AM to 5:30 PM Addis Ababa time: 

Federal Democratic Republic of Ethiopia,

MINISTRY OF EDUCATION (MoE)

Procurement Executive

Attn: Adisu Tesfaye

Address: Arada Sub-city, Arat Kilo, In front of Patriots Square 

Old Building First Floor

 E-mail: adis9805moe@gmail.com

 Addis Ababa, Ethiopia