Selection & employment of Consulting firm for the preparation and Implementation of tracking platform for the ADELE project

Source: World Bank — Access to Distributed Electricity and Lighting in Ethiopia (ADELE)

REQUEST FOR EXPRESSIONS OF INTEREST (Selection of Firm)

FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA

Project: Access to Distributed Electricity and Lighting in Ethiopia (ADELE) - P171742

Credit No. IDA - 68570

Assignment Title:  Selection & employment of Consulting firm for the preparation and Implementation of tracking platform for the ADELE project.

Reference No. ET-MOWE-346520-CS-QCBS

The Federal Democratic Republic of Ethiopia has received financing from the World Bank toward the cost of the Access to Distributed Electricity and Lighting in Ethiopia (ADELE) and intends to apply part of the proceeds for consulting services.

OBJECTIVES OF THE ASSIGNMENT 

To support achievement of the NEP 2.0 off-grid solar goals, MoWE seeks a firm who can develop and implement a solar industry data-tracking platform that meets or exceeds the technical requirements. The firm is expected to perform the following activities in this assignment:

1. 1. 1. Development and implementation of the proposed system with Cloud-based applications for use by Ministry of Water and Energy (MoWE). MoWE, as the primary user will create users account, as per the requirement of data to other relevant stakeholders including, Regional Energy Bureaus, The World Bank, Grants Administrator, and independent verification agency.
      2. Institutional strengthening and capacity building for all account users (about 50 personnel) and provide a user manual or other materials to support the training of additional personnel.
      3. The cloud based data platform and this ToR covers requirements for all technologies supported under the ADELE and other Programs including solar home systems and productive use appliances.

The platform must be operational within a maximum of three (3) months after the Contract enters into force, with an additional nine (9) months for platform design adaptation and maintenance support. The firm should affirm that the tracking platform will work effectively until the end of the project life.

Scope of the Work

1. The firm will develop and deploy a cloud-based, secure software platform to collect, analyze, visualize, and disseminate sector and program progress in easy-to-use, accessible interfaces.
2. The consultant shall work collaboratively with MoWE project implementing Unit and IT Executive units and the World Bank.
3. The consultant shall include a list of any additional hardware or support to cloud hosting service providers required for successful implementation.
4. The consultant shall provide on-site training to MoWE’s project team and IT experts on the development of the system, creation of account users, data submission and receiving Operation, maintenance of the system and technical knowledge transfer trainings.
5. The consultant, MoWE’s project team, implementation partners, and representatives of the World Bank ADELE team will meet in Addis Ababa for specific periods (dates and duration to be determined) during which the firm will transfer all knowledge necessary about the software, services, security components, etc. to the program team, IT staff and administration personnel. The knowledge transfer activities may also include the initial round of user acceptance testing.

The consultant (team leader and specialists) shall work closely with the team appointed by MoWE to handle the implementation of the data management system. Major Tasks of the assignment: The assignment is organized in four (4) tasks

• Task 1: Design and customization of the system.
• Task 2: System installation, testing and implementation.
• Task 3: Training to MoWE’s staff and other relevant stakeholders to be determined during the preparation of training.
• Task 4: Provide application and maintenance support during and after completion of Phases 1-3 for a period of twelve (12) months. 

Duration of the Services and Contract: 12 months from the date of contract signing

The Ministry of Water and Energy now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

The short-listing criteria are:

1. Core business and years in business
2. qualification and experience in the field of assignment and
3. Organizational, managerial and technical capabilities of the firm.

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 (“Procurement Regulations”), setting forth edition 2020 the World Bank’s policy on conflict of interest. 

A Consultant may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications. But, should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.

A Consultant will be selected in accordance with the Quality and Cost Based Selection method set out in the Consultant Guidelines.

Further information can be obtained at the address below during office hours 9:00 am to 12:00 am noon and 2:00 pm to 4:30 pm after noon from Monday to Friday.

Expressions of interest must be delivered in a written form to the address below (in person,) on or before 25th September 2023, 3:00 PM (Afternoon)

Ministry of water and Energy (MoWE)

Attn: Mr. Wagari Madera, Executive Procurement Officer

Haile Gebresilasie Avenue 1st floor, Room Number 112

P.O. Box: 5744                                         

Tel: +251116898006

E-mail: procurement@mowe.gov.et

Addis Ababa, Ethiopia