Selection of two Procurement Management Specialists for EARDIP

Source: World Bank — Ethiopia Digital Foundations Project

Request for Expression of Interest (Consulting Services- Individual Selection)

(Procurement Management Specialist)

.

Background:

The Federal Democratic Republic of Ethiopia has received for financing from the World Bank toward the cost of the Eastern Africa Regional Digital Integration Project (EARDIP) and intends to apply part of the proceeds for the intends to apply part of the proceeds for consulting services.

The consulting services (“the Services”) include providing the services of a Procurement Specialist for EARDIP at Ministry of Innovation and Technology (MInT).

Duties and Responsibilities: - The procurement Management specialist is required to perform the following duties (activities):

• Ensure and control only activities approved in the PPSD, subsequently entered, and approved through STEP procurement plan are processed under the project.
• Handle procurement communications with the Bank through the STEP system at all stages of the procurement process starting from planning to completion of each activity
• Enter and upload all procurement documents and information in STEP at each stage of procurement process of each activity for both post review and prior review cases.
• Enter and upload contract completion evidences including copies of inspection, testing, delivery and acceptance documents at contract closing stages of each activity
• The specialist should be versed in and work independently to apply the procurement guidelines of the government ,World Bank and  other financier to undertake
• Review procurement activities  and prepare project Procurement strategy document (PPSD) for activities involve procurement under the projects
• Review of all procurement documentation, including procurement plans, expressions of interest, preparation and completion of requests for proposals, proposal evaluation reports and recommendations for award of contract, and contract preparation and negotiation, contract amendments to ensure full compliance with World Bank Group guidelines and the applicable legal agreements;
• Review, monitor and report on progress of selection for the Government of Ethiopia including establishing the timetable for the selection process and ensuring deadlines are met;
• Commercial review of selection documents, including basic proposal, design, technical specifications, cost estimations, project management and implementation;
• Review of technical, legal and commercial aspects of selection (in consultation with others as necessary) at all stages of the project cycle, including planning, design, implementation and management;
• Assist in resolution of complex procurement issues, including questions and complaints from firms; and Monitor completed procurements to ensure the contracted firms meet expectations; and
• Seek ways to streamline implementation.
• Contract management: The procurement specialist should handle contract through supervision day to day monitoring of progress, review deliverables, documentation of correspondence and other contract related activities necessary during the process.
• Coach and train the project staffs working on the procurement on the procedures, on the Bank’s system, including the STEP, etc.

Required Qualifications 

The qualification and experience required for applicant who would like to apply for the service should possess the following minimum criteria:

• Master Degree  and  above is preferred in Procurement and Supplies Management, Logistics and Supply Chain Management, Economics, Marketing Management, Business Management  and related fields,
• At least 6+ years’ experience as a practicing procurement in Ethiopia or abroad (a mix of domestic and international experience is preferred), particularly working in procurement  management of the technology sector with an international organization, a consultancy, or a telecommunications operator;
• The candidate must have prior experience in the competitive procurement of major consultancies, including preparation of tendering documents and completion of all aspects of the tendering process.  Prior experience in procurement processing according to World Bank, and/or other major international institutions is a definite plus;
• The candidate should be familiar with the requirements for project planning, implementation and procurement set out by Ethiopian law and regulations;
• The candidate must be fluent in Amharic, and proficient in both spoken and written English language and should have good communication skills;
• The candidate needs to be able to work well within integrated teams and with other work groups, particularly procurement specialists, to foster and build productive relationships with the government, and to respond to the daily needs, queries and needs for advice and assistance;
• The candidate must have the highest levels of personal integrity, and a reputation for a transparent and systematic work style; and
• The candidate must be able to work under pressure situations, in order to meet demanding deadlines.

EARDIP now invites eligible Individual Consultants to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the services for one-year contract, with possible extension upon satisfactory performance of the assignment. The short-listing criteria are as indicated in the Terms of Reference below

The attention of interested Consultants is drawn to paragraph 3.14, 3.16, and 3.17 of the World Bank’s Procurement Regulations for IPF Borrowers dated September 2023 (“Procurement Regulation”), setting forth the World Bank’s policy on conflict of interest.  A Consultant will be selected in accordance with the Open Competitive Selection of Individual Consultants (IC) method set out in the Procurement Regulations, Time Based Contract.

 Interested and qualified consultants may obtain further information at the address below during office hours 08:00 to 12:00 & 14:30 to 17:00, Mondays to Thursdays; and 08:00 to 11:00 & 14:30 to 17:00 on Fridays.

Applicants should send expressions of interest, together with information demonstrating that they have the required qualification and relevant experience to perform the service (description of similar assignments, experience in similar conditions, qualifications, and so forth) by providing CVs, formal application letter and all supporting documents to the address indicated below in person, or by mail, on or before January 3, 2024. 

Federal Democratic Republic of Ethiopia,

Ministry of Innovation and Technology (MInT)

EASTERN AFRICA REGIONAL DIGITAL INTEGRATION PROJECT

Attn: Focal Person, Project Implementation Unit (PIU)

Address: Arada Sub-city, Tracon Building 6th floor, in front of Black Lion Secondary School,

Telephone No.: +251-911-229367, Email address: tessedf@gmail.com and +251-911-980229, Email address: jermiyasy@gmail.com and +251-913-050049, Email address: habtemek178@gmail.com

Addis Ababa, Ethiopia.