Recruitment of additional procurement officer for Somali Region.

Source: World Bank — Lowlands Livelihood Resilience Project, Phase Two (LLRP II)

Vacancy Advertisement

The Lowlands Livelihood Resilience Project, phase two (LLRP II), financed by the IDA and IFAD under the Somali Regional State, office of the president Somali Regional State Office of the President Lowlands Livelihood Resilience Project (LLRPII) would like to invite qualified applicants for the following positon: 

1. 1. Job Title:       Regional Procurement Officer

Summary:

Under the supervision and guidance of the Regional Project Manager, the Procurement Officer manages the procurement activities at Regional level. He/ She is responsible for planning and implementation of procurement activities at Regional level.

Duties and Responsibilities

1. Prepares consolidated annual procurement plans and performance reports of the project at Regional level;
2. Prepares procurement action plan with related budget for RPCU;
3. Follow up to ensure that the consolidated procurement plan is submitted through STEP and cleared;
4. Initiate procurement activities timely in accordance with the agreed procurement plan;
5. Provide technical support to project woredas;
6. In accordance with the guidance from the relevant official (Director Procurement in the Bureau) and procurement team leader and the regional project coordinator support the preparation of terms of reference, prepares bid documents and request for proposals, follows-up the advertisement of bids on newspapers, issue orders and follows up delivery and receipts;
7. Support the procurement of urgently needed goods and services, which are not available at the woreda level or cannot be handled by the woredas and communities;
8. Prepares and maintain minutes of tender Committee;
9. Prepares bid/quotation evaluation sheets;
10. Prepares contract of goods and services to be purchased based on the recommendation of the Bid endorsing committee and the decisions of the Regional Project Manager;
11. Provide support to ensure implementation of contracts as per the agreed terms and conditions
12. Update the procurement information in STEP regularly particularly for post review contracts and ensure that the information submitted through STEP is accurate and timely
13. Assume responsibility for being alert to any indication of unethical behavior and its reporting to the relevant authority
14. Facilitate procurement oversight activities including the work of independent procurement auditor and Post Procurement Reviews and support the implementation of recommendation issued by the auditors.  
15. Follows-up the issuance of performance bond by the awarded supplier and the validity period for extension;
16. Ensures goods and services received by RPCU matches with the cost and specifications in the Performa invoices;
17. Maintains database of domestic suppliers, consultants, prices, technical specifications, catalogues, drawings and other information;
18. Arranges trucks and dispatch the items to their final destinations;
19. Facilitates the provision of procurement training /workshops at regional levels;
20. Prepares reports on the status and progress of procurement effected and consolidates reports;
21. Keeps records and procurement contract files in systematic manner;

1. Performs other related duties assigned by the regional project manager.

Education:                             B.A/B.Sc Degree in Purchasing or Procurement, Supply Management, Economics, Management,   Accounting, Engineering and related fields of studies;

Work Experience:                 Eight years in procurement experience, 4 years in donor funded projects preferably in World Bank financed projects

Skills and Knowledge:

• • • Good ability in using computer applications software;
    • Ability to work in team and independently;
    • Good communication and interpersonal skills;
    • Good report writing skills;
    • Knowledge of work language (speaking, writing and reading) of the region.

Terms & Conditions of the post:

• Duration of the assignment:      One year with possible extension.
• Salary:                                Negotiable  
• Duty Station:                    Regional LLRP Coordination Unit office, Jijiga, Somali Region

Interested applicants shall submit non-returnable copies of their CV and supporting documents in person or mail (kadertayeb44@gmail.com) within 15 calendar days from the date of this announcement.

Address:

Somali Regional State, Office of the President, Lowlands Livelihood Resilience Project (LLRPII)

Location: In front of Kebele 10

Telephone number:  +251252780687, Jigjiga