Selection of Contract Management Specialist for NIDP- Project Office

Source: World Bank — Ethiopia Digital ID for Inclusion and Services Project

Request for Expression of Interest

(Consulting Services – Individual Selection)

Contract Management Specialist to support the Program Implementation Unit at the National ID Program

Country: Ethiopia

Project: Ethiopia Digital ID for Inclusion and Services Project

Project ID: P179040

Assignment Title:  Contract Management Specialist

Reference No.: ET-NIDP-461793-CS-INDV

Duty Station: NIDP Head Office, Addis Ababa

The Federal Democratic Republic of Ethiopia, Ministry of Finance (MoF), has received financing from the World Bank toward the cost of the Ethiopia Digital ID for Inclusion and Services Project.  National ID Program, the ultimate project implementer intends to apply part of the proceeds for selecting of individual experts.

National ID Program as part of the project implementation program is looking for an Individual consultant that supports the NIDP- Digital ID for Inclusion and Services Project Contract Administration and Management.  Experienced individual consultants who have experience, seasoned, enthusiastic and passionate for the position of are invited to express their interest for the assignment.

The Contract Management Specialist is will play a pivotal role in proper contract management activities under its scope of the Digital ID for Inclusion and Services Project.

Specific responsibilities for the Contract Management Specialist will include, but are not limited to, the following core activities:

• Develop appropriate Contract Management System, create contract management plans for activities, develop Key Performance Indicators for main contracts, and monitor and oversee performance of signed contracts to ensure timeliness, cost and quality of deliverables
• Participate in contract negotiations and assist in preparation of contract documents
• Ensure World Bank standard conditions of contract are applied as needed
• Review, improve, or develop system and procedures to facilitate proper contract administration of the project activities.
• Prepare contract change notices, monitor contractor performance, including the reporting and status of contractor/ supplier/ consultant deliverables.
• Analyze potential risks involved with certain contract agreements and help staff and leadership better understand the information outlined in the contracts. Analyze potential risks involved with specific contract terms and propose mitigation measures
• Track payments and deadlines. Ensure all deadlines and conditions described on contracts are met (e.g. payments and shipping’s)
• Prepare regular contracts status reports and make presentations at meetings
• Monitor contracts and move forward with close-out, extension or renewal according to provisions of contracts documents
• Develop a guideline for the review of Contractor/suppliers/consultants work program
• Performing contract close-out process, including ensuring the contract file contains all necessary contract documentation.
• Ensure signed contracts and project completion documents including inspection, delivery, acceptance documents are upload in STEP at Contract Completion Roadmap stage
• Overall supervision of contractors administrative and support personnel used on this contract,
• Monitoring all task order work plans to ensure quality control and timely delivery of all deliverables,

National ID Program, Digital ID for Inclusion and Services Project now invites eligible Individual Consultants to indicate their interest to provide the Services. Interested Individual Experts should provide information demonstrating that they have the required qualifications and relevant experience to perform the services for a period of one year with possibility of extension for additional period subject to outstanding performance of the consultant and availability of budget. The shortlisting criteria include the following;

• Bachelors or Master’s Degree in Engineering, Information Technology, Contract Management, Procurement, Law, Supply Chain, or related discipline.
• 10 years of general experience on contract management and Four (4) years’ relevant work experience in managing contract for Works, Goods, Consultancy Services and non-consulting services in implementing World Bank funded project/programs. 
• Experience working with counterparts and institutions is desirable,
• Ability to think strategically, remaining focused on goals and objectives,
• Highly proficient and knowledgeable in the use of current computer software tools applied for contract management like STEP,
• Extensive knowledge of World Bank procurement and contracting principles, policies, and procedures from pre-award through post-award phases,
• Highly facilitative and collaborative leadership style and ability to develop relationships with individuals from diverse backgrounds,
• Collaborate with a legal team consisting of lawyers, paralegals, and office staff,
• Prior experience in Information Technology (IT) contract management using the Bank’s system is an added advantage.
• Strong set of personal values including integrity, honesty and desire to be of service excellent oral and written communication skills in English and Amharic

The selection method is based on para 7.36 and 7.37 of the World Bank’s Procurement Regulation.

The attention of interested individual is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 (“Procurement Regulations”) revised November 2017, August 2018, September 2023, setting forth the World Bank’s policy on conflict of interest.  An individual will be selected in accordance with the Selection of Individual Consultant (Section V) method set out in the Procurement Regulations.

Expressions of interest (CV, cover letter and documentary evidence for fulfilling the qualifications) must be delivered in a written form to the address below by E-mail on or before February 4th, 2025. Further information can be obtained, by email at the below address during office hours from 8:30 AM to 5:30 PM Addis Ababa time: 

Federal Democratic Republic of Ethiopia,

National ID Program (NIDP), Digital ID for Inclusion and Services Project

Attn: Project Management Unit (PMU),

Address: Welosefer Bole, Ethio-China St, INSA Building, 15th Floor, Addis Ababa, Ethiopia

Tele- +251-911-446582 or +251-912-200295

E-mail: zelalem@id.gov.et, nejmedin@id.gov.et, mesfin@id.gov.et

Website: https://id.gov.et/

Addis Ababa, Ethiopia