SUPPLY AND INSTALLATION OF HARDWARE SYSTEMS, BILLING AND ACCOUONTING SYSTEMS, OFFICE AND GIS APPLICATIONS

Source: World Bank — Urban Water Supply and Sanitation Project

The Federal Democratic Republic of Ethiopia Urban Water

Supply and Sanitation Project

Supply and Installation of Hardware Systems,

Billing and Accounting Systems, Office and GIS Applications

Credit No 4292-ET/Grant No H287-ET

IFB Number: ICB/WB/SI001/2010

(1)   This Invitation for Bids follows the General Procurement Notice (GPN)for this project that appeared in Development Business; issue No GPN Notice No 1919820 of 17 August 2007. 

(2)   The Government of Ethiopia has received credit from the InternationalDevelopment Association (IDA) towards the cost of Urban Water Supply and Sanitation Project, and it intends to apply part of the proceeds of this credit to payments under the contract for the Procurement and Installation of Hardware Systems, Billing and Accounting Systems, Office and GIS Applications.

(3)   The Addis Ababa Water and Sanitation Development and Rehabilitation Project Office now invites sealed bids from eligible and qualified biddersfor the Procurement and  Installation of Hardware Systems, Billing and Accounting Systems, Office and GIS Applications, ICB/WB/SI001/2010, including related services to be procured(i.e., installation, integration, training, and technical support).

Bidders will be expected to supply and install all the Information system devices and supply, implement and deploy the billing & accounting systems and the GIS Application software at AAWSA designated locations (i.e., AAWSA main office, 8 branch offices, and 8 selected Collection Centers) in Addis Ababa; provide the necessary interface to the GIS Application and other software systems; convert and migrate the existing customer data and account balances; and provide training for key personnel of AAWSA. More details on the services are provided in the scope of service and technical requirements section.

(4)   Bidding will be conducted through the International Competitive Bidding (ICB) procedures specified in the World Bank's Guidelines: Procurement under IBRD Loans and IDA Credits, and is open to all Bidders from Eligible Source Countries as defined in the Guidelines. Key qualification requirements for Bidders are:

-          Previous well-recognized experience in establishment of IT infrastructure and installation which includes standard data center establishment, local and wide area network setup, and installation and configuration of data center servers and network connectivity devices;

-          During the past four (4) years, the Bidder must have completed two (2) successful contracts involving the development, installation, and provision of technical support for Information Systems of similar functional/technical characteristics and of a comparable scale.

-          Previous experience in implementing utility billing and utility accounting systems software; During the past five (5) years the Bidder must have completed two (2) successful contracts involving the development, supply, installation, and provision of technical support for Information Systems of similar functional/technical characteristics.

-          Financial soundness; The Bidder must submit audited financial statements for the last three years which confirms an average annual turnover of at least two times the average annual cash flow estimated for this contract.

(5)   Interested eligible bidders may obtain further information from Addis Ababa Water and Sanitation Development and Rehabilitation Project Office, Procurement and Logistics Division and inspect the bidding document at the address given below from Monday to Friday, during office hours (08:30 # 12:30 hours and 13:30 # 17:30 hours) local time. A pre-bid meeting which potential bidders may attend will be held on November 23, 2010, at 9:30AM local time at the premises of AAWSA Head Quarter.

(6)   A complete set of bidding documents, in English Language, may be purchased by interested bidders on the submission of a written Application to the address below and upon payment of a nonrefundable fee of Birr400 (Birr four hundred) or in US$30 (USD thirty). The method of payment for local prospective bidders will be in cash. The bidding documentwill be sent to local prospective bidders by courier for local delivery. For foreign prospective bidders who would like to have the biddingdocuments sent to them by Special Post, an additional payment of US$ 28 (USD twenty-eight) will have to be made for postage. However, the Project Office will not take any responsibility for a late/non-deliveryof the bidding documents sent by mail. No extension in bid submissiondate is permitted on this account.

(7)   Bids must be delivered to the address below at or before 10:00AM local time on December 23, 2010. Electronic biding will not be permitted.All bids must be accompanied by a bid security of not less than Birr 200,000 (Birr Two Hundred Thousand) or an equivalent amount in a freely convertible currency for all information system products and services. Late bids will be rejected. Bids will be opened in the presence of Bidders' representatives who choose to attend at the address below at 10:30AM local time on December 23, 2010.

(8)   The attention of prospective Bidders is drawn to (i) the fact that they will be required to certify in their bids that all software is either covered by a valid license or was produced by the Bidder and (ii) that violations are considered fraud, which can result in ineligibility to be awarded World Bank-financed contracts.

AAWSA Water and Sanitation Development & Rehabilitation Project Office,

Bole Road, in front of Bole Printing Enterprise,

150 meters down from Commercial Bank of Ethiopia # Bole Branch

Tel.:  + 251-11-551031

+ 251-11-5503006

Fax: 251-11-5510383

e-mail:  wssdpo@ethionet.et; aawsapiu1@ethionet.et

P. O. Box 1436 Code 1110

Addis Ababa, Ethiopia