Source: World Bank — Ethiopia Promoting Basic Services Program Phase III Project

Invitation for Bids (IFB)

Name of Country: Ethiopia 

Name of Project: Promoting Basic Services Program - Phase III

Credit Number: 5162-ET

The Supply Installation and commissioning of Regional Bureau of Finance & Economy Development (BoFED) Data Centers & LAN Upgrade

1.      This Invitation for Bids (IFB) follows the General Procurement Notice (GPN) for this project that appeared in UNDB online on  DB Reference N: WB857-02/13 of Posted on: 19 February 2013

2.      TheFederal Democratic Republic of Ethiopia has received credit from the International Development Association] toward the cost of Promoting Basic Services Program - Phase III, and it intends to apply part of the proceeds of this credit to payments under the agreement(s) resulting from this IFB: The Supply Installation and commissioning of Regional Bureau of Finance & Economy Development (BoFED) Data Centers & LAN Upgrade ;IFB Number- IFB No.ICB PBS3B2/COP/G-10

3.      The Ministry of Finance & Economic Development serves as the implementing agency for the project and now invites sealed bids from eligible Bidders for: The Supply Installation and commissioning of Regional Bureau of Finance & Economy Development (BoFED) Data Centers & LAN Upgrade.

•  The Data Centers & LAN Upgrade implementation is undertaken in each of Ethiopians' 9 (nine) Regional Capitals' Bureaus of Finance & Economy Development (BoFED). The Data centres will house computing servers and core network resources. these IT equipment's require high availability, limited and controlled physical access to the facility, protected from fire and safety hazard, adequately supplied with power utility,controlled heat and ventilation system. So the data centers tobe build  need to address these, in order to ensure each regions' BoFED critical services are always in operating

•  Data Centers & LANUpgrade implementation consist the supply and installation of   power system, Racks and Accessories, Fire Detection and Suppression System,Environment Management System, Sensors, Physical Access Control and Security Systems, and air cooled self-contained systems.  Thus UPS, Generators, Air conditioners, Racks, Door access controls, Core Switches, Access Switches, Routers &Fire wallsare some of the required equipment's.

•  Installation& Integration

•  prepare  rooms that suitfor the sought data centre

•  Power Cabling and Installation standard requirement

•  Installation and configuration of all devices and systems

•  upgrading currently  existed LAN infrastructures

•  Training

o   deliver training on basics of data center operation including power, AC & environment manager operation

•  Technical support

•  The firm should be liable for the maintenance and support of the data centers  for at least  two years

•   a minimum of three years warranty agreement to be considered.

•  The firm should give in site and off site support at different times on this period

(Detailed information indicated Section VI (Technical Requirement) of the bid document)

4.         Bidding will be conducted using the International Competitive Bidding (ICB) procedures specified in the World Bank's Guidelines: Procurement underIBRD Loans and IDA Credits, edition of SBD for Supply and Installation of Information Systems revisedDecember 2008 and is open to allBidders eligible as defined in these Guidelines,⁵ that meet the following minimum qualification criteria

         Must have five years' experience involving hardware delivery, installation  and support, for a similar Data Centers

         Must be able to provide in-country support for the software and equipment being tendered. Bidders entirely from outside Ethiopia must demonstrate their capabilities for providing effective in-country support.

         Must have undertaken at least two (2) successful (i.e. signed off and accepted as a fully operational system) implementations of the proposed Data centers with a similar nature and complexity during the last 5 years. These implementations must have involved the supply, installation and technical support

         The bidder must be financially stable, with a minimum average annual turnover of seven million United States Dollars (US$7,000,000.00), calculated as total certified payments received for contracts in progress or completed, within the last three (3)years. In case of a Joint Venture, the turn over requirement should be fulfilled jointly by the partners. Bidders must have capacity to have a cash flow amount of US$ one million five Hundred Thousand ($1,500 000.00) or equivalent. As a proof of financial stability,  Bidders (and in the case of a joint venture all partners) must submit audited financial statements or if not required by law in the party's country, other financial statements acceptable to the purchaser, for the past three (3) years to demonstrate, the current soundness of their financial position.

         For the Bidder (and in the case of a joint venture for each of the partners in a submission), nonperformance ofa contract did not occur within the last (5) years prior to the tender submission, based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the dispute resolution mechanism under the respective contract, and where all appeal instances to the applicant have been exhausted.

         The bidder must submit ManufacturerAuthorization Certificate, Manufacturing ISO Quality Certificate or the Equivalent.

5.         Interested eligible Bidders may obtain further information from Ministry of Finance and Economic Development, Channel One Programs Coordinating Unit, main building 6th floor room 621 and inspect the bidding documentsat the address given belowfrom09:00 to 12:00 and 14:00 to 17:00 Hrs. Monday to Friday.

 6.        A complete set of bidding documents in English may be purchased by interested Bidders on submission of a written application to the address below and upon payment of a nonrefundable fee of 300 Ethiopian birr or in 15 USD. The method of payment will be Cash.

7.         Bids must be delivered to the address below at or before June 19, 2014 and Time 2:00pm .Bids need to be secured by a Bid Security. The amount of Bid Security required is 800,000 Ethiopian birr-or 40,000 USD or an equivalent amount in a freely convertiblecurrency.  Late bids will be rejected.  Bids will be opened in the presence of Bidders' representatives who choose to attend at the address below at June 3, 2014 and Time 2:30pm

8.       The attention of prospective Bidders is drawn to (i) the fact that they will be required to certify in their bids that all software is either covered by a valid license or was produced by the Bidder and (ii) that violations are considered fraud, which can result in ineligibility to be awarded World Bank-financed contracts

Ministry of Finance and Economic Development, (MoFED)

ChannelOne Program Coordinating Unit (COPCU)

MoFED Main Building

Sidist Kilo, Yekatit 12 Square, King George Avenue

Main Building 6^th Floor , ROOM No-621,

ADDIS ABBA, ETHIOPIA

Tel. 251-11-1-570591

Email: copcuprocu@mofed.gov.et/  copcuproc@gmail.com/ aberag11@gmail.com