Supply, Delivery Installation & commissioning of the Ethiopian Roads Information Management System on Turnkey Basis
Source: World Bank — Ethiopia Promoting Basic Services Program Phase III Project
Invitation for Bids
Country: Ethiopia
Project: Promoting Basic Services Program - Phase III
Credit No.:_5162-ET / IFB NO. : ICB PBS3 B3/COP/G-18
Contract Title: The Supply, Delivery Installation & commissioning of the Ethiopian Roads Information Management System on Turnkey Basis
1. This Invitationfor Bids follows the General Procurement Notice for this Program thatappeared in Development Business, issue no. DB Reference N: WB857-02/13 Posted on: 19 February 2013
2. The Federal Democratic Republic of Ethiopia has received financing from the World Bank International Development Association and Development Partners toward the cost of the Promoting Basic Services Program - Phase III,and it intends to apply part of the proceeds of this financing to payments under the contract for The Supply, Delivery Installation & commissioning of the Ethiopian Roads Information Management System on Turnkey Basis; IFB Number -ICB PBS3 B3/COP/G-18
3. The Ministry of Finance & Economic Development, Channel One Programs Coordinating Unit (COPCU) now invites sealed bids from eligible and qualified bidders for
• TheInformation Technology System located mainly in Ethiopian Road Authority (ERA), Addis Ababa and in 9 Regional Capitals & 2 City administrations is a distributed IT deployment architecture that allow each region tohost the database of its information resources under its jurisdictionin its own dedicated server and later in which each regional databaseis linked to the central server hosted in ERA.
• Installation& Integration
• Installation and configuration of all devices.
• Network security solution implementation and configuration
• Implementation of disaster recovery and Backup
• Training
• The firm should prepare easy and robust training and maintenance manual for the user of the system
• Network administrator training for network administrators within the different offices
• Well-structured document for all processes
• Advanced training for networking professionals that will enable the continuity of the system
• "As is network design document" of the network implemented
• Technical support
• The firm should be liable for the maintenance and support of the system at least for two years
• ERA requests a minimum of three years warranty agreement to be considered.
• The firm should give in site and off site support at different times on this period
The firm should also organize and train a team that will enable the continuity of the system within the Ethiopian Roads Authority.
(Detailed information indicated Section VI (Technical Requirement) of the bid document)
4. Bidding will be conducted using the International Competitive Bidding (ICB) procedures specified in the World Bank's Guidelines: Procurement under IBRD Loans and IDA Credits, edition of SBD for Supply and Installation of Information Systems revised December 2008 and is open to all Bidders eligible as defined in these Guidelines, which meet the following minimum qualification criteria:
Must have five years' experience involving hardware delivery, installation and support, software installation and support, and the development / customization and support for a similar Information Management System
Must be able to provide in-country support for the softwareand equipment being tendered. Bidders entirely from outside Ethiopia must demonstrate their capabilities for providing effective in-countrysupport.
Must have undertaken at least two (2) successful (i.e. signed off and accepted as a fully operational system) implementations of the proposed Information Management Systemwith a similar nature and complexity during the last 5 years. These implementations must have involved the supply, installation and technical support of the proposed Information Management System.
The bidder must be financially stable, with a minimum average annual turnover of one million two hundred thousand United States Dollars (US$1,200,000), calculated as total certified payments receivedfor contracts in progress or completed, within the last three (3) years. In case of a Joint Venture, the turn over requirement should be fulfilled jointly by the partners.
The Bidder (and in the case of a joint venture all partners) must submit audited balance sheets or if not required by law in the party's country, other financial statements acceptable to the purchaser, for the past three (3) years to demonstrate, the current soundness of their financial position.
For the Bidder (and in the case of a joint venture for eachof the partners in a submission) all pending litigation shall not represent more than ten (10) per cent of the parties' net worth.
For the Bidder (and in the case of a joint venture for eachof the partners in a submission), non-performance of a contract did not occur within the last (5) years prior to the tender submission, based on all information on fully settled disputes or litigation. A fullysettled dispute or litigation is one that has been resolved in accordance with the dispute resolution mechanism under the respective contract, and where all appeal instances to the applicant have been exhausted.
The bidder must have capacity to have a cash flow amount ofUS$ Three Hundred Thousand ($300,000) or equivalent.
The bidder must submit Manufacturer Authorization Certificate, Manufacturing ISO Quality Certificate or the Equivalent.
5. Interested eligible Bidders may obtain further information from Ministry of Finance and Economic Development, Channel One Programs Coordinating Unit, main building 6th floor room 621 and inspect the bidding documents at the address givenbelowfrom
6. A complete set of bidding documents in Englishmay be purchased by interested Bidders on submission of a written application to the address below andupon payment of a nonrefundable fee of 350 Ethiopian birr orin 15 USD. The method of payment will be Cash. The document will be available for collection by an authorized representative
7. Bids must be delivered to the address below onor before 2:00PM local time, January 08, 2015. Bids need to be secured by Bid Security. The amount of Bid Security required is, ETB400,000.00 (Four Hundred thousand Ethiopian birr) or $20,000.00 (Twenty Thousand USD) or an equivalent amount in a freely convertible currency.
8. The attention of prospective Bidders is drawn to (i) the fact that they will be required to certify in their bids that all software is either covered by a valid license or was produced by the Bidder and (ii) that violations are considered fraud, which can result in ineligibility to be awarded World Bank-financed contracts.
Ministry of Finance & Economic Development
Channel One Programs Coordinating Unit
KifleketemaArada kebele 11/12 6th Floor Room No. 621
Sadist kilo in front of Lion Cage Park
Phone: +251-111-570-594
Facsimile (fax): +251-111-572-414
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