Supply, Implementation and Commissioning of Educational Private Cloud Infrastructure and Services for 300 Secondary Schools &10 Universities on turnkey basis.
Source: World Bank — Ethiopia General Education Quality Improvement Project II
Invitation for Bids (IFB)
Name of Country: Ethiopia
Name of Project: General Education Quality Improvement Project Phase Two(GEQIP-II)
Supply, Implementation and
Commissioning of Educational Private Cloud Infrastructure and Services for 300 Secondary Schools &10 Universities on turnkey basis (MoE/GEQIP-2/ICB/G-24/13)
1. This invitation for Bids follows the General Procurement Notice (GPN) for the program that appeared in Development Business, issued no. WB3002-06/14of June 6, 2014.
2. The Federal Democratic Republic of Ethiopia has received financing in the amount of USD 550 million equivalents from the World Bank and it intends to applypart of the proceeds to payments under the Contract for procurement of Supply and Implementation and Commissioning of Educational Private Cloud Infrastructure and Services for 300 Secondary Schools and 10 Universities on turnkey basis IFB Number MoE/GEQIP-2/ICB/G-24/13. This project will be jointly financed by the Global Partnership for Education (GPE), UK Department of International Development (DFID), ItalianDevelopment Cooperation, Finland Ministry of Foreign Affairs, and US Agency for International Development (USAID).
3. The Ministry of Education now invites sealed bids from eligible Bidders for: Supply and Implementation and Commissioning of Educational Private Cloud Infrastructure and Services for 300 Secondary Schools and 10 Universities on turnkey basis.
4. Scope of the work
● Designa best in class educational both distributed and Central private cloud solution that can be scaled nationally and can accommodate any e-learning platform as well any interactive digital content, which is goingto be implemented on an independent component.
● Supplyall required hardware and software for the education private cloud solution.
● Install and integrate the various components for the education private cloudat the central and school levels, while leveraging SchoolNet network and National Data Center;
● Test and commission equipment and software after installation;
● Conduct a thorough series of technical training programs for CEICT and regional technical staff;
● Provide three years maintenance services and support along with an additional 1 year post-warranty support on all commissioned infrastructure;
● Deliver documentation on design, implementation, testing, maintenance, and manufacturer information on all equipment and software.
Key high-level responsibilities expected from the supplier include:
1. Project Management: A competence in determining how teams work together, developing work plans and coordinating between multiple stakeholders within the Government of Ethiopia and donor partners will be essential. An ability to manage every staff from the supplier and holding accountability to the work they do is a must. This will require a deep experience in program analysis, technical implementations, and working in Sub-Saharan Africa – particularly inEthiopia. Utilizing a well-known project management methodology (i.e.Six Sigma, Agile) will be preferred.
2. System Architecture & Design: The complexity of the program makes the need for an expertise in system architecture crucial. The supplier will need to be able to deeply understand every element of the solution and translate them into a high level functional framework that is sustainable, efficient, and cost-effective. The design component of the project will require deep competency in hardware, software, and network administration.
3. Supply of hardware and software: SinceMoE expect procurement to be conducted by the supplier, it is paramount that the supplier is effective in identifying, negotiating, and delivering every piece of hardware, software, and cabling to CEICT and schools in a predetermined timeframe. This will require knowledge in international procurement as well as procurement and logistics into Ethiopia.
4. Hardware Engineering: A major component of this program is physical installation of hardware into CEICT and schools. The supplier, apart from conceptual design, will be required to staff engineers that have the required capability to translate systems design and requirements into physical installations. The engineersare also expected to have prior experience in installing servers, thin client terminals, local area networks, and basic infrastructure (i.e. wall-mount air conditioners).
5. Training: In an effort to build local capacity amongst its staff, CEICT and the MoE are placing heavy emphasis in training its engineers and developers in everything implemented by the supplier. The supplier will need to take the responsibility to provide detailed and effective training programs that will provide engineers and developers with the required skill and knowledge to administer and manage the infrastructure and solutions on their own. Responsibilities on this front will include detailed implementation and manufacturer documentations, workshops, and a training curriculum/manual.
6. Support: After the conclusion of implementation, MoE expect superior after-sale service from the supplier. Aside from customer service, the supplier should staff a support team technically competent enough to address questions or issues that may arise from CEICT. In the supplier's proposal, a description of the type of support service provided should be explained. (Detailed information indicated Section VII (Technical Requirement) of the bid document)
5. Bidding will be conducted using the International Competitive Bidding (ICB) procedures specified in the World Bank's Guidelines: Procurement under IBRD Loans and
• Must have seven years' experience involving hardware delivery, installation and support, for similarprojects.
• Must be able to provide in-country support for the software and equipment being tendered. Bidders entirely from outside Ethiopia must demonstrate their capabilities for providing effective in-country support.
• Must have undertaken at least two (2) successful (i.e. signed off and accepted as a fully operational system) implementations of the proposed cloud solution with a similar nature and complexity irrespective of the value as a prime supplier or joint venture member with minimum value of US$10 million during the last 5 years.
• The bidder must be financially stable, with aminimum average annual turnover of forty four million United States Dollars (US$44,000,000.00), calculated as total certified payments received for contracts in progress or completed, within the last three (3)years. In case of a Joint Venture, the turn over requirement should be fulfilled jointly by the partners. Bidders must have capacity to have a cash flow amount of US$ seven million five Hundred Thousand ($7,500 000.00) or equivalent. As a proof of financial stability, Bidders (and in the case of a jointventure all partners) must submit audited financial statements or if not required by law in the party's country, other financial statementsacceptable to the purchaser, for the past three (3) years to demonstrate, the current soundness of their financial position.
• For the Bidder (and in the case of a joint venture for each of the partners in a submission), nonperformance of a contract did not occur within the last (5) years prior to the tender submission, based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the dispute resolution mechanism under the respective contract, and where all appeal instances to the applicant have been exhausted.
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6. Interested eligible bidders may obtain further information from Ministry of Education, Procurement and Property Administration Directorate, MoE Head Office, Old Building, Room No. 107; and inspect the bidding documents at the address given below from 8:30am to 12:30pm and 1:30pm to 5:30pm from Mondays to Thursdays, and on Fridays from 8:30am to 11:30am and 1:30pm to 5:30pm local time.
7. A complete set of bidding documents in English may be purchased by interested Bidders on submission of a written application to the address below and upon payment of a nonrefundable fee of 500 Ethiopian Birr or in 26 USD. The method of payment will be Cash or cashier's cheque payable to the MoE.
8. Bids must be delivered to the address below at or before June 30, 2015 and Time 10:00am. Bids need to be secured by a Bid Security; the amount of Bid Security required is 200,000.00 USD or an equivalent amount in a freely convertible currency. Latebids will be rejected. Bids will be opened in the presence of Bidders' representatives who choose to attend at the address below at June 30, 2015and Time 10:30am
9. The attention of prospective Bidders is drawn to (i) the fact that they will be required to certify in their bids that all software is either covered by a valid license or was produced by the Bidder and (ii) that violations are considered fraud, which can result in ineligibility to be awarded World Bank-financed contracts.
10. The address (es) referred to above is (are):
Ministry of Education
Attention; Ato GhebreyesusGhebremicheal
Procurement and Property Administration Directorate
Room No. 107 Old Building
P.O. Box: 1367
Tel: +251-11-1565558 or 553133 Ext. 247
Fax: +251-11-1570686
E-mail: jeyesuss@yahoo.com
Addis Ababa, Ethiopia
Ministry of Education
Addis Ababa, Ethiopia
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