Procurement of laptops, printers and monitor for PIU

Source: World Bank — Governance Modernization to Enable Efficient Service Delivery Project

Request for Quotations

RFQ Ref No.: ET-CSC-482363-GO-RFQ

RFQ Date: April 15, 2025

To: Jupiter Trading Plc

Snap Trading and Industry

Alta Computer Plc

NizeCell Importer

Blue Line IT Solution

Eko Plus It Solution

Kingtel

Dear: Madam/Sir,

Request for Quotation (RFQ)

1. This RFQ is for the procurement of Laptops, Monitors and Printers.
2. The Federal Democratic Republic of Ethiopia has received financing from the World Bank (Bank) toward the cost of the Governance Modernization to Enable Efficient Service Delivery Project and intends to apply part of the proceeds toward payments under the contract for the procurement of Laptops, Monitors and Printers.
3. The Federal Civil Service Commission now invites quotations from suppliers for the Goods described in Annex 1: Purchaser’s Requirements, attached to this RFQ.

Eligible Suppliers

1. A Supplier may have the nationality of any country. A Supplier shall be deemed to have the nationality of a country if the Supplier is constituted, incorporated or registered in, and operates in conformity with, the provisions of the laws of that country, as evidenced by its articles of incorporation (or equivalent documents of constitution or association) and its registration documents, as the case may be. This criterion also shall apply to the determination of the nationality of proposed subcontractors or sub consultants for any part of the Contract including Related Services.
2. Suppliers that are state-owned enterprises or institutions in the Purchaser’s country may be eligible to compete and be awarded a Contract(s) only if they can establish, in a manner acceptable to the Bank, that they:
   1. are legally and financially autonomous;

1. 1. operate under commercial law; and
   2. are not under supervision of the Purchaser.
2. A Supplier shall not have a conflict of interest. Any Supplier found to have a conflict of interest shall be disqualified. A Supplier may be considered to have a conflict of interest for the purpose of this Request for Quotations process, if the Supplier:
   1. directly or indirectly controls, is controlled by or is under common control with another Supplier that submitted a Quotation;
   2. receives or has received any direct or indirect subsidy from another Supplier that submitted a Quotation;
   3. has the same legal representative as another Supplier that submitted a Quotation;
   4. has a relationship with another Supplier that submitted a Quotation, directly or through common third parties, that puts it in a position to influence the Quotation of another Supplier, or influence the decisions of the Purchaser regarding this Request for Quotations process; or
   5. or any of its affiliates participated as a consultant in the preparation of the design or technical specifications of the Goods, or Related Services, that are the subject of the Request for Quotations process; or
   6. or any of its affiliates has been hired (or is proposed to be hired) by the Purchaser or Borrower for implementing the Contract; or
   7. would be providing Goods, works, or non-consulting services resulting from, or directly related to consulting services for the preparation or implementation of the project specified in this Request for Quotations, that it provided or were provided by any affiliate that directly or indirectly controls, is controlled by, or is under common control with that firm; or
   8. has a close business or family relationship with a professional staff of the Borrower (or of the project implementing agency, or of a recipient of a part of the loan) who:
   9. are directly or indirectly involved in the preparation of the Request for Quotations or specifications and/or the evaluation of Quotations, of the subject Contract; or (ii) would be involved in the implementation or supervision of such Contract unless the conflict stemming from such relationship has been resolved in a manner acceptable to the Bank throughout the Request for Quotations process and execution of the Contract.

Validity of offers

1. The offers shall be valid until May 5/2025

Quoted Price

1. Prices shall be quoted in the following manner:

the price of the Goods quoted EXW, including all customs duties and sales and other taxes already paid or payable on the goods including delivery cost to Federal Civil Service Commission.

Submission of Quotations

1. Quotations are to be submitted in the form attached at Annex 2 in person or by email. Quotations submitted as email attachments shall be in the form of scanned non- editable images.
2. The deadline for submission of Quotations is 2:30 PM, April 21/2025.
3. Attention: Habtamu Molla

Finance and Procurement Head

Federal Civil Service Commission Bldg., 3rd Floor,

Tel +251 115 549707

E-mail: habtamu055@gmail.com

1. Opening of Quotations

Quotations will be opened by the Purchaser’s representatives immediately after the deadline for the submission of Quotations.

Evaluation of Quotations

1. Quotations will be evaluated to ensure compliance with the Technical Specifications, Delivery and Completion Schedules and any other requirements of the RFQ.

1. The lowest evaluated price will be determined after correcting any arithmetic errors and other specified adjustments, if any.

1. Quotation will be evaluated lot by lot under this RFQ. If a Price Schedule shows items listed but not priced, their prices shall be assumed to be included in the prices of other items. An item not listed in the Price Schedule shall be assumed not included in the Quotation, and provided that the Quotation is substantially responsive, the average of the item price as quoted by substantially responsive Suppliers will be added to the Quoted Price and the equivalent total price of the Quotation so determined will be used for price comparison.”

Contract Award

1. The Contract will be awarded to the Supplier/s who:

1. is eligible and offers eligible Goods;
2. offers the lowest evaluated price/s for each lot,
3. technically compliant quotation, and
4. guarantees delivery, in accordance with the delivery period/s.

1. The Purchaser shall invite by the quickest means [e.g. e-mail] the successful Supplier/s for any discussion/ negotiation that may be needed to conclude the contract or otherwise for contract signature.

1. The Purchaser shall communicate by the quickest means with the other Suppliers on its contract award decision. An unsuccessful supplier may request clarifications as to why its quotation was not determined to be successful. The Purchaser will address this request within a reasonable time.

On behalf of the Purchaser:

Signature:

Name:  Habtamu Molla

Title/position:   Finance and Procurement head

Attachments:

Annex 1: Purchaser’s Requirements

Annex 2: Quotation Form

Annex 3: Contract Forms