Supply and Installation of information systems for MOR

Source: World Bank — Governance Modernization to Enable Efficient Service Delivery Project

Request for Proposal

Information Systems

(Supply and Installation)

(Single Stage - Two Envelope Procurement Process)

(Without Prequalification)

Purchaser: Ministry of Revenue

Project: Governance Modernization to Enable Efficient Service Delivery Project (P178808)

Contract title:  Supply, Installation and Configuration of Infromation Systems

Country: Ethiopia

Credit No.: 7619-ET

RFP No: ET-MOR-466584-GO-RFP

Issued on: June 20, 2025

1. The Federal Democratic Republic of Ethiopia has received financing from the World Bank toward the cost of the Governance Modernization to Enable Efficient Service Delivery Project (P178808) and intends to apply part of the proceeds toward payments under the proposal for Supply, Installation, and Configuration of Infromation Systems. For this contract, the Borrower shall process the payments using the Direct Payment disbursement method, as defined in the World Bank’s Disbursement Guidelines for Investment Project Financing, except for those payments, which the proposal provides to be made through letter of credit.

2. The Ministry of Revenue now invites sealed Bids from eligible Proposers for the Supply, Installation, Configuration of Network Security, Compute and Storage Systems; the project implementation site will be in Addis Ababa, Ethiopia and the assignment is expected to be completed within one-year period.  This tender will have two lots.

Minimum Qualification Requirements for Lot I:

A. The Proposer must have been in the Information Systems business for at least 5 years with experience in delivering, installing, and configuring of Network security solutions (Perimeter firewall, internal firewall, NAC, SIEM, SOC/NOC, ADC and DAM).

B. Participation as a prime supplier, management contractor, JV member, and sub-contractor, in at least two (2) contracts within the last five (5) years, one of the two contracts with a value of at least USD 5,000,000.00 (USD five Million) and the second contract with a value of at least 50% of USD 5 (Five) million, that have been successfully and substantially completed and that are similar to the proposed Information System – i.e.  of similar nature and scope of Network security solutions (Perimeter firewall, internal firewall, NAC, SIEM, SOC/NOC, ADC and DAM) independently or as a joint venture member.

If completed as a Joint Venture, the Proposer must explicitly specify their role and contributions to the project. This should include details of the tasks they were responsible for, the extent of their involvement in each task, and the effort expended. Such details must demonstrate relevance to the specific requirements outlined in this RFP.

The successfully completed similar contracts shall be documented by a copy of an Operational acceptance certificate (or equivalent documentation satisfactory to the Purchaser) issued by the purchaser(s).

C. Minimum average annual turnover of USD 5 Million or equivalent, calculated as total certified payments received for contracts in progress or completed, within the last 5 (five) years

D. The Proposer must demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet the following cash-flow requirement: USD 5 (Five) Million:

Minimum Qualification Requirements for Lot II

A. The Proposer must have been in the Information Systems business for at least 5 years with experience in delivering, installing, and configuring of Network Infrastructure and Backup Solution system (SD-Data Center (Spine, Leaf and Controller), Backup Solution system, VM license, WAN Edge Router and Core switch for Enterprise)

B. Participation as a prime supplier, management contractor, JV member, or sub-contractor, in at least two (2) contracts within the last five (5) years, one of the two contracts with a value of at least USD 5,000,000.00 (USD five Million), and the second contract with at least a value of 50% of USD 5 (Five) million, that have been successfully and substantially completed and that are similar to the proposed Information System – i.e.  of similar nature and scope of Network Infrastructure and Backup Solution system (SD-Data Center (Spine, Leaf and Controller), Backup Solution system, VM license, WAN Edge Router and Core switch for Enterprise)

If completed as a Joint Venture, the Proposer must explicitly specify their role and contributions to the project. This should include details of the tasks they were responsible for, the extent of their involvement in each task, and the effort expended. Such details must demonstrate relevance to the specific requirements outlined in this RFP.

The successfully completed similar contracts shall be documented by a copy of an Operational acceptance certificate (or equivalent documentation satisfactory to the Purchaser) issued by the purchaser(s).

C. Minimum average annual turnover of USD 5 Million or equivalent, calculated as total certified payments received for contracts in progress or completed, within the last 5 (five) years

D. The Proposer must demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet the following cash-flow requirement: USD 5 (Five) Million:

Margin of domestic preference shall not apply.

3.  The procurement process will be conducted through international competitive procurement using Request for Proposals (RFP) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” February 2025, 6th edition (“Procurement Regulations”), and is open to all eligible Proposers as defined in the Procurement Regulations.

4.  Bids will be evaluated in accordance with the evaluation process set out in the bidding documents. The following weightings shall apply for Rated Criteria including technical and non-price factors: 60 % and for Bid cost: 40 %.

5.  Interested eligible Proposers may obtain further information from Ministry of Revenue, at the address provided below and inspect the request for proposals document during office hours from 8:30 hour to 12:30 hour Ethiopian time and 13:30 hour to17:30 hour Ethiopian time from Monday to Friday at the address given below.

6.  The request for proposals document in English language may be purchased by interested eligible Proposers upon the submission of a written application to the address below and upon payment of a nonrefundable fee of ETB 10,000.00 (ETB Ten Thousand) or the equivalent amount in a freely convertible currency. The method of payment will be cash or cashier’s check.

7.   Proposals must be delivered separately for each lot to the address below on or before 10:00 hour Ethiopian time on September 25, 2025. Electronic procurement will not be permitted. Late Proposals will be rejected. The outer Proposal envelopes marked “ORIGINAL PROPOSAL”, and the inner envelopes marked “TECHNICAL PART” will be publicly opened for each lot in the presence of the Proposers’ designated representatives and anyone who chooses to attend, at the address below at 10:30 hour Ethiopian time on September 25, 2025.  All envelopes marked “FINANCIAL PART” shall remain unopened and will be held in safe custody of the Purchaser until the second public Proposals opening.

8.  All Proposals must be accompanied by a Proposal Security of ETB 6,000,000.00 (ETB Six Million) or equivalent amount in a freely convertible currency, for each lot, as per the applicable exchange rate of 10 days prior to the proposal submission date, i.e. September 15, 2025, .in the form of Bank guarantee issued from reputable Banks. 

9.  Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful Proposer’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the request for proposal document.

10.  The address (es) referred to above is (are):

Federal Democratic Republic of Ethiopia

Ministry of Revenue, Head Office

Street Address: Megenagna 24 (40/60 Condominium), near Addis Ababa Water and Sewerage Authority

Floor/ Room number: Building Block-D, 3rd Floor, Room number 301

Governance Modernization to Enable Efficient Service Delivery Projec