Procurement of Bulk Distribution Network Material for 20 Solar Mini Grids towns

Source: World Bank — Access to Distributed Electricity and Lighting in Ethiopia (ADELE)

Specific Procurement Notice

Request for Bids

Goods

(Two-Envelope Bidding Process)

Country: Federal democratic republic of Ethiopia

Name of Project: Access to Distributed Electricity and Lighting in Ethiopia (ADELE) P171742

Contract Title: Procurement of distribution network parts and equipment Supply for 20 mini-grids

Credit No. IDA-68570

RFB Reference No.: EEU-PPM-OGP/ADELE/ICB-RFB-02/2025

1. The Government of the Federal Democratic Republic of Ethiopia has received financing from the World Bank toward the cost of the Access to Distributed Electricity and Lighting in Ethiopia (ADELE) and intends to apply part of the proceeds toward payments under the contract for Procurement of distribution network parts and equipment Supply for 20 mini-grids. For this contract, the Borrower shall process the payments using the Direct Payment disbursement method, as defined in the World Bank’s Disbursement Guidelines for Investment Project Financing, except for those payments, which the contract provides to be made through letter of credit (LC)and Telegram Transfer (TT).
2. The Ethiopian Electric Utility now invites sealed Bids from eligible Bidders for Procurement of distribution network parts and equipment Supply for 20 mini grids located in different parts of Ethiopia and within 8-month delivery period including supply of Medium voltage (MV) & Low voltage (LV) Concrete Poles; AAAC Conductor, AB cables, Service connections and Energy meters;  33kV/0.4KV Pole Mounted Distribution Transformers; 33kV Insulator, MV and LV  stay sets, MV &LV switchgears, cross arms, overhead line accessories and LV fittings; Clamps and earth rod; LV Switchgear complete with brackets, bolt and nut to be mount on concrete pole; LV Fittings clamp and accessories to be mounted on concrete pole; Service connection fittings & accessories; etc.

A margin of preference shall not apply on this tender and Bidders are required to meet, among other criteria, the following qualification requirements: -

3. Bidding will be conducted through international competitive procurement using a Request for Bids (RFB)  as specified in the World Bank’s “Procurement Regulations for IPF Borrowers fourth edition November 2020 and revised September 2023 (“Procurement Regulations”), and is open to all eligible Bidders as defined in the Procurement Regulations.

4.Bids will be evaluated in accordance with the evaluation process set out in the bidding documents. The following weightings shall apply for Rated Criteria (including technical and non-price factors): 60 %. and for Bid cost: 40 %.

5.Interested eligible Bidders may obtain further information from Ethiopian Electric Utility, Procurement officer:  Salma Negash with e-mail salmanegash04@gmail.com / pmoforiegn1@gmail.com and inspect the Bidding document during office hours

• Monday- Thursday 8:00-12:00 to 13:00- 17:00 hours Ethiopian Time
• Friday: 8:00 -11:30 to 13:30 - 17:00 hours Ethiopian Time
• Saturday:  8:00-12:00 hours Ethiopian Time at the address given below.

6.The bidding The Bidding document in English may be purchased by interested eligible Bidders upon the submission of a written application to the address below and upon payment of a nonrefundable fee of ETB 15,000.00 (ETB Fifteen Thousand only) or its equivalent of US$ 100.00 (US$ One Hundred only) or its equivalent in a freely convertible currency. The method of payment will be cash payment at PPMO cashier’s check or deposited to the Ethiopian Electric Utility accounts: EEU-UEAP Account No.:1000154739312, Commercial Bank of Ethiopia (CBE), Arbegnoch branch, for the local account and EEU-ADELE Project Account No. 0101181300065, National Bank of Ethiopia (NBE), Swift code: NBETETAA, Intermediary bank: CITIY BANK/New York Swift code --CITIUS33 for foreign account. The document will be collected by local representatives from the address given below or will be couriered to the bidder through courier service pre-arranged and paid by the bidder.

7.Bids must be delivered to the address below on or before November 6, 2025 14:00 hours Ethiopian Time.  Electronic Bidding will not be permitted. Late Bids will be rejected. The outer Bid envelopes marked “Original Bid”, and the inner envelopes marked “Technical Part” will be publicly opened in the presence of the Bidders’ designated representatives and anyone who chooses to attend, at the address below on November 6, 2025 14:00 hours Ethiopian Time immediately after the deadline of bid submission. All envelopes marked “Second Envelope: Financial Part” shall remain unopened and will be held in safe custody of the Purchaser until the second public opening.

8.All Bids must be accompanied by a Bid Security of US$ 70,000.00 (US$ Seventy Thousand only) or ETB 10,150,000.00 (ETB Ten Million One Hundred Fifty Thousand only) or its equivalent in a freely convertible currency .

9.Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document.

10.The address referred to above is:

EEU-PPMO procurement logistic warehouse and Facility office

Attention: Mrs. Salma Negash

Ethiopian Electric Utility, PPMO procurement logistic warehouse and Facility manager

Address: Around Piasa, Public Servants Social Security Administration Building, 11th floor, Off Grid Unit, Addis Ababa, Ethiopia Addis Ababa, Ethiopia

Tel: +251111263154

        +251111275503

Email: salmanegash04@gmail.com/ pmoforiegn1@gmail.com

Web: www.eeu.gov.et