SUPPORT FOR SUSTAINABLE DEVELOPMENT (SSD), TERMS OF REFERENCE CONSULTANCY TO REVISION AND DEVELOPMENT OF FINANCIAL/ACCOUNTING POLICES AND PROCEDURES MANUAL AND PROPERTY AND PRCUREMENT MANAGEMENT MANUAL FOR

TERMS OF REFERENCE

CONSULTANCY TO REVISION AND DEVELOPMENT OF FINANCIAL/ACCOUNTING POLICES AND PROCEDURES MANUAL AND PROPERTY AND PRCUREMENT MANAGEMENT MANUAL

FOR

SUPPORT FOR SUSTAINABLE DEVELOPMENT (SSD)

1. Background

SSD is a national, non-profit making, resident charity established in May 2003 to support the development initiatives of the poor, neglected and marginalized communities of Ethiopia. SSD has registered with the Authority for Civil Societies Organizations (ACSO) with re-registration number 0034.

SSD is looking for a competent consultant for the revision and development of Financial/accounting policies and procedures manual and Property management manual which strengthen organizational internal control system.

2. Objectives

The overall objective is to develop a Financial/accounting policies and procedures manual and Property management manual to streamline the financial and property management function of SSD.

3. Scope of Work

Financial/accounting policies and procedures manual:-

• Identify gaps of existing financial manual of the organization in accordance current revised government policies, market status, and analyze the accounting and financial management requirements of SSD.
• The Financial Management Manual should include consistent and uniform accounting policies, accounting of transactions with adequate controls, guidance on authority of delegation and segregation of duties, payment, cash and bank management, documentation requirements for payment and expenses, asset management, payroll process, security for cash management etc.
• Review and develop an appropriate financial manual to ensure proper processing, accounting, management and reporting of project funds and transactions with improved internal controls to ensure accountability to program participants, stakeholders and donors as per IPSAS Procedures.

Property Manual:-

• Identify gaps of existing property manual of the organization in accordance current revised government policies, market status, and analyze the Property and Procurement management requirements of SSD.
• The Manual must include policies and procedures for overall procurement cycle, procurement thresholds, acquisition of goods/services, transport management, basic assets management and record keeping.
• The assessment would be performed through desk review of existing legal and procedural frameworks, consultations/interviews of relevant staff and members of senior management team and general observation of work practice.

4. Deliverables

• Financial/accounting policies and procedures Manual, and
• Property Manual.

5. Time Span

• This assignment is expected to be carried out for a period of 30 working-days.

6. Work Requirements

The selected consultant(s) will not have to start from the scratch but SSD has Financial/accounting policies and procedures manual and Property management manual Therefore, SSD needs to recruit consultant for updating these manuals and developing new ones mentioned here under:

• Updating the Financial/accounting policies and procedures manual as per IPSAS Procedures . It should also include grant management policies and procedures.
• Updating Property management manual that incorporates procurement policy and procedures.

7. Institutional Arrangements

SSD will provide relevant documents necessary for the assignment.

8. Required Expertise of the consultant
   1. Academic Qualifications

• The consultancy team members have a master’s degree or international certificate in a relevant field in the area of Finance and accounting, Property Management and Procurement
  1. Experience
• Preferably 8 years, but not less than 5 years’ experience in developing Operations policies and manuals for similar or higher organizations preferably NGOs
• Letters attesting the work done in such organizations should be attached. Include three client references, preferably NGOs.

9. Application Submission Place and Date

Interested and qualified candidates should submit their applications which should include the following:

1. Technical and financial proposal for implementing the assignment; and
2. Detailed Curriculum vitae of the Team of Consultants

Please Submit the above mentioned documents to Human Resource Unit – SSD HQ, Mekan Yesus Building; Floor 2, House number 227/B in person not later than March 6^th 2026 at 4.30 P.M.