Ethiopian Electric Power (EEP) bereby invites eligible and qualified contractors to submit Technical Proposals Only for the Renovation of the Existing Meeting Hall located at KOTEBE Head-Quarter, Addis Ababa, Ethiopia

INVITATION FOR BID (IFB)

Country: Federal Democratic Republic of Ethiopia

Name of Project: Procurement of Meeting Hall Renovation Works

Reference No.: EEP/NP/NCB 2 Stage 01/2026

Ethiopian Electric Power (EEP) bereby invites eligible and qualified contractors to submit Technical Proposals Only for the Renovation of the Existing Meeting Hall located at KOTEBE Head-Quarter, Addis Ababa, Ethiopia

This procurement shall be conducted in accordance with the applicable provisions of Directive for the Federal Government Owned Enterprises Procurement Execution using a Two-Stage Quality-Based Selection (QBS)

Method

1.       Project Description

The project involves renovating the meeting hall to create a modern, functional, and attractive space that meets the needs of EEP. The renovation should improve the layout, design, accessibility, and technological capabilities of the meeting hall.

2.       Scope of Works (Summary)

The scope of work includes, but is not limited to: Design and Planning

–        Develop architectural and interior design plans.

–        Prepare detailed drawings and specifications.

–        Ensure designs comply with local building codes and regulations.

Structural Modification

–        Assess and reinforce structural elements if necessary.

–        Redesign layout to improve space utilization.

Interior Works

–        Replace flooring with durable, high-quality materials.

–        Install new ceiling and wall finishes.

–        Upgrade lighting fixtures to energy-efficient options.

–        Install state of the art audiovisual equipment and advanced communication equipment such as video conferencing capabilities.

–        Integration of smart technologies such as motion sensors and touch- screen displays with optimized energy efficiency and user experience.

Furniture and Fixtures

•         Procure and install new furniture suitable for various meeting setups

•         Provide modular furniture options for flexible space configuration.

Electrical and HVAC Systems

•         Upgrade electrical wiring and outlets to support modern equipment.

•         Install a state-of-the-art HVAC system for optimal climate control.

Safety and Accessibility

•         Ensure all renovation works meet current safety standards.

•         Install fire safety equipment such as alarms and extinguishers.

•         Ensure the hall is accessible to people with disabilities, including ramps, handrails, and accessible restrooms.

Exterior Works

•         Enhance the exterior entrance and surrounding areas.

•         Improve signage and way finding

3.       Procurement Method

The procurement shall follow a Two-Stage Evaluation Process:

Stage One Technical Proposal (No Financial Proposal)

•         Bidders shall submit technical proposals only.

•         Proposals containing any financial information shall be automatically rejected.

•         Minimum Technical Passing Score: 80 out of 100.

•         The highest technically ranked proposal shall serve as the Reference Technical Proposal.

Stage Two - Financial Proposal

•         Technically responsive bidders will be invited to submit financial proposals.

•         Contract award shall be made to the bidder offering the lowest evaluated responsive price.

4.       Eligibility Requirements (Pass/Fail)

Interested bidders must provide:

1.       Valid business registration and construction/renovation professional license.

2.       Proven experience in similar renovation or institutional projects.

3.       Availability of qualified professionals (Architect/Interior Designer. Civil Engineer, Electrical Engineer).

4.       Evidence of mandatory site visit.

5.       Written declaration confirming exclusion of financial information in Stage One.

Failure to meet any requirement shall result in disqualification.

5.       Completion Period

The project is expected to be completed within six (6) months, including

•         Design & Planning - 1 Month

•         Procurement - 2 Months

•         Construction - 2 Months

•         Finalization & Handover Month

6.       Submission Details

Interested bidders may obtain the full Terms of Reference (ToR) from EEP Procurement Office during working hours (8:30 AM to 4:30 PM). Technical Proposals must be submitted in sealed. envelopes (One original hard copy plus one copy and Soft Copy) on or before April 9, 2026 4:00 PM local Time. Late submissions shall be rejected.

7.       Address for Proposal Submission:

Ethiopian Electric Power (EEP)

Attention: Engr. Tsion Birhanu

Executive Officer, Procurement and Logistics

Ethiopian Electric Power (EEP), Head Quarter Procurement and Logistics Executive office,

Block-9. First floor, Room No. 203

Yeka Sub-city, Woreda 09 (In front of Kotebe Metal Tools Factory) Addis Ababa, Ethiopia

Telephone: +251-115-580597/0781

PO BOX 15881

E-mail: tsion.birhanu@eep.com.et / tsion.naod@gmail.com /

PO Box 15881

Tel: +251115580597

Copy: Tsgaye Teje

Manager, National procurement

Yeka Sub City, Worda 09, In front of Kotebe Metal Tools Factory, Ethiopian Electric Power Compound, Block Number 09, First Floor, Office Number 202

E-mail: 68tsegaye@gmail.com

Tel: +251115580627

For Prequalification Submission;

Ms:. Aynadis Zelalem, Procurement Officer

E-Mail: Aynadiszelalem@gmail.com

Tel: +251115580627

EEP reserves the right to accept or reject any or all bids in accordance with the Ethiopian Public Procurement Laws and Directives.

Ethiopian Electric Power (EEP)