The Ministry of Finance now invites sealed Bids from eligible Bidders for Supply and Installation of Correspondence and Document Management System.

Request for Bids

(One-Envelope Bidding Process)

Country: Federal Democratic Republic of Ethiopia

Name of Project: Governance Modernization to Enable Efficient Service Delivery

Contract Title: Supply and Installation of Correspondence and Document Management System

Credit No.: 6719 ET

RFB Reference No.: ET-MOF-514 153-GO-RFB

1. The Federal Democratic Republic of Ethiopia has received fmancing from the World Bank toward the cost of the Governance Modernization to Enable Efficient Service Delivery Project and intends to apply part of the proceeds toward payments under the contract for Supply and Installation of Correspondence and Document Management System. For this contract, the Borrower shall process the payments using the Direct Payment disbursement method, as defined in the World Bank's Disbursement Guidelines for Investment Project Financing, except for those payments, which the contract provides to be made through letter of credit.
2. The Ministry of Finance now invites sealed Bids from eligible Bidders for Supply and Installation of Correspondence and Document Management System.
3. Bidding will be conducted through national competitive procurement using a Request for Bids (RFB) as specified in the World Bank's "Procurement Regulations for IPF Borrowers" Sixth Edition, issued in February 2025 ("Procurement Regulations") and is open to all eligible Bidders as defined in the Procurement Regulations.
4. Interested eligible Bidders may obtain further information from Ministry of Finance, Attn: Tariku Abebe, Procurement Management Specialist, Tel. +251911986974, E-mail: tabebett@mofedgov.et  and inspect the bidding document during office hours i.e. 09:00AM to 5:000 PM at the address given below.
5. The bidding document in English language may be purchased by interested Bidders upon the submission of a written application to the address below and upon payment of a nonrefundable fee of ETB 3000.00 (ETB Three Thousand) or the equivalent amount in freely convertible currency. The method of payment will be in cash or Cashier's Check.

The PDF version of the document will be sent through email to potential bidders who wish to obtain the electronic copy upon their request and payment of the non- refundable fee. However, the Client shall not be responsible for any additions or omissions in the RFB.

6. Bids must be delivered to the address below on or before 10:00 AM on January 12, 202 Electronic Bidding will not be permitted. Late Bids will be rejected. Bids will be publicly opened in the presence of the Bidders' designated representatives and anyone who chooses to attend at the address below on January 08, 2026 at 10:00 AM
7. All Bids must be accompanied by a Bid Security of ETB 1,000,000.00 (ETB One Million).
8. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder's beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document.
9. The address(es) referred to above is (are):

Ministry of Finance

Governance Modernization for Efficient Service Delivery Project Attention: Tariku Abebe Procurement Management Specialist

Yekatit 12 Square, Sidist Kilo

Ministry of Finance Main Bldg. 4th Floor, Rm. No. 418 Tel +251 911986974

E-mail: tabebett@mofed.gov.et

Addis Ababa, Ethiopia

Fallback Address

Ato Dawit Shimelis Worku

Head, Public Finance Management Reforms Division

FDRE Ministry of Finance

King George Avenue (6 kilo) I Arada Sub-City I P.O. Box 1037 I Addis Ababa, Ethiopia

T. +2511111402000/ M +251911197450 / E. dshimelis@mofed.gov.et /W. www.mofed.gov.et

Ministry of Finance