United Nations Economic Commission for Africa Invites Eligible Bidders for the Provision of Catering Services and the Management and Operation of Restaurant, Cafeteria, and Bar Services at the United Nations Economic Commission for Africa (UNECA)

REQUEST FOR EXPRESSION OF INTEREST (EOI)

This notice is placed by UNECA. The accuracy, reliability, and completeness of the contents of furnished information is the responsibility of the United Nations Economic Commission for Africa. You are therefore requested to direct all queries regarding this EOI to the United Nations Economic Commission for Africa using the fax number or e-mail address provided below.

Title of the EOI:

Provision of Catering Services and the Management and Operation of Restaurant, Cafeteria, and Bar Services at the United Nations Economic Commission for Africa (UNECA)

Date of this EOI: 4 July 2024

Closing Date for Receipt of EOI: 17 July 2024

EOI Number: EOIUNECA22815

Beneficiary Country/Territory: Ethiopia

Commodity/Service category: Catering services

Address EOI response by fax or e-mail to the Attention of: Rahel Tarekegne; Zerayakob Demissie

Fax Number: N/A

E-mail Address: shiferaw3@un.org; zerayakob.mengesha@un.org 

UNSPSC Code:
90100000 - Restaurants and catering
90101501 - Restaurants
90101700 - Cafeteria services
90101600 - Banquet and catering services
90101603 - Catering services

DESCRIPTION OF REQUIREMENTS

Background

The Economic Commission for Africa (ECA) is an international organization with a diverse population, requiring catering services that respond to various dietary needs and preferences. The Commission seeks to enter into a Long Term contractual arrangement (LTA) with one or more food service entities for the provision of catering services and management and operation of restaurant, cafeteria, and bar services inside the UNECA compound at 4 (four) different locations.

The United Nations Economic Commission for Africa (UNECA) complex is located along Menilik II Avenue, in Addis Ababa, Ethiopia. It consists of several buildings that spread over an area of more than 11.05 hectares. In addition to the UNECA Secretariat Building, the complex accommodates 28 UN Agencies, other UN-affiliated and commercial entities with over 3000 persons (staff members, consultants, contractors, etc.).

Central to the UNECA's function is the United Nations Conference Center in Addis Ababa (UNCC-AA), a premier venue that annually attracts over 30,000 delegates from around the globe. Furthermore, over 3,000 people work daily in the compound and a large number of visitors visit the compound daily including service-providing personnel, vendor representatives and former employees, on a regular basis. As such, the restaurant and catering operations must meet all dietary preferences, including religious, cultural, vegetarian, vegan, kosher, and halal requirements. The quality of food must adhere to international food industry standards, and all food must be prepared in a clean and hygienic manner.

The four locations envisioned for food service operation are:

1) The United Nations Conference Center in Addis Ababa (UNCC-AA), a premier venue that annually attracts over 30,000 delegates from around the globe.

2) The newly renovated Africa Hall

3) The Restaurant facility at the Nile Building

4) The Green House

The substantial foot traffic and the diverse needs of the international delegates visiting the compound highlight the critical importance of providing top-tier catering services that not only meet but exceed the expectations for quality, variety, and cultural inclusivity in culinary offerings.

As such, UNECA is seeking qualified service providers with the capability to cater to a diverse and international clientele with an understanding of varied cultural and dietary preferences.

The successful bidder will be expected to provide a comprehensive catering service that includes breakfast, lunch, dinner, and snacks, as well as special event services such as luncheons, dinners, and cocktail receptions.

A detailed Terms of Reference shall be included in the solicitation documents after this EOI is closed.

Kindly note that the UNECA is precluded from inviting vendors to participate in a tender exercise who are not fully registered in UNGM. Those interested in responding to this invitation but not currently fully registered as vendors in UNGM, are encouraged to register before expressing interest. Further details on registration may be obtained by visiting https://www.ungm.org/Vendor/Registration.

There is no need to submitt any document at this point. To express your interest, kindly use the link below under the box "Vendor Response".

OSCM/REOI v2023-01 [EN]

SPECIFIC REQUIREMENTS / INFORMATION (IF ANY)

Interested bidders should submit the required documents to the specified email addresses: shiferaw3@un.org  and zerayakob.mengesha@un.org. 

1. Vendors must be registered and accepted at Level 2 prior to the award of the Contract, under the United Nations Secretariat in the United Nations Global Marketplace (www.ungm.org). See the Vendor Response Form of this EOI for additional instructions. Vendors should provide evidence to show the application for Level 2 registration in UNGM

2. Vendor must be a registered organization in Ethiopia as a food service/restaurant and catering service provider.

3. A minimum of 5 years experience in food service or restaurant and catering services is required.

NOTE

Information on tendering for the UN Procurement System is available free of charge at the following address: https://www.ungm.org/Public/Notice 

Only the United Nations Global Marketplace (UNGM) has been authorized to collect a nominal fee from vendors that wish to receive Procurement Notices or Requests for Expression Of Interest automatically.

Vendors interested in this Tender Alert Service are invited to subscribe on http://www.ungm.org 

Vendors interested in participating in the planned solicitation process should submit the Vendor Response Form of this EOI electronically (through the link available on the next page) before the closing date set forth above.

VENDOR RESPONSE

NOTICE

• Companies can only participate in solicitations of the UN Secretariat after completing their registration (free of charge) at the United Nations Global Marketplace (www.ungm.org).
• As you express interest in the planned solicitation by submitting this response form, please verify that your company is registered under its full legal name on the United Nations Global Marketplace (www.ungm.org) and that your application has been submitted to the UN Secretariat.
• While companies can participate in solicitations after completion of registration at the Basic Level, we strongly recommend all companies to register at least at Level 1 under the United Nations Secretariat prior to participating in any solicitations.
• Companies are reminded of the restrictions of employment of former UN personnel that were involved in the procurement process during their last three years of service as per ST/SGB/2006/15, including (a) employing those personnel for one year after separation of service and (b) allowing those personnel to communicate with, or appear before, active UN personnel for matters related to the procurement process for two years after separation of service. Violation of the provisions of ST/SGB/2006/15 may lead to suspension of the registration of the company as a UN vendor.

PLEASE NOTE: You should express your interest to this EOI electronically at: https://www.ungm.org/Public/Notice/239647 

In case you have difficulties submitting your interest electronically, please contact shiferaw3@un.org; or zerayakob.mengesha@un.org directly for instructions.

EOI INSTRUCTIONS

1) Registering as a Vendor with the United Nations Vendors interested in fulfilling the requirement described above must be registered at the UN Global Marketplace (www.ungm.org) with the UN Secretariat in order to be eligible to participate in any solicitation. Information on the registration process can be found at https://www.un.org/Depts/ptd/vendors. 

Prerequisites for Eligibility

In order to be eligible for UN registration, you must declare that:

A. Your company (as well as any parent, subsidiary or affiliate companies) is not listed in, or associated with a company or individual listed in:

I. the Compendium of United Nations Security Council Sanctions Lists (https://www.un.org/securitycouncil/content/un-sc-consolidated-list), or

II. the IIC Oil for Food List website or, if listed on either, this has been disclosed to the United Nations Procurement Division in writing.

B. Your company (as well as any parent, subsidiary, or affiliate companies) is not currently removed or suspended by the United Nations or any other UN organization (including the World Bank);

C. Your company (as well as any parent, or subsidiary of affiliate companies) is not under formal investigation, nor have been sanctioned within the preceding three (3) years, by any national authority of a United Nations Member State for engaging or having engaged in proscribed practices, including but not limited to: corruption, fraud, coercion, collusion, obstruction, or any other unethical practice;

D. Your company has not declared bankruptcy, are not involved in bankruptcy or receivership proceedings, and there is no judgment or pending legal action against your company that could impair your company's operations in the
foreseeable future;

E. Your company does not employ, or anticipate employing, any person(s) who is, or has been a UN staff member within the last year, if said UN staff member has or had prior professional dealings with the Vendor in his/her capacity as UN staff member within the last three years of service with the UN (in accordance with UN post-employment restrictions published in ST/SGB/2006/15).

F. Your company undertakes not to engage in proscribed practices (including but not limited to: corruption, fraud, coercion, collusion, obstruction, or any other unethical practice), with the UN or any other party, and to conduct business in a manner that averts any financial, operational, reputational or other undue risk to the UN.

For Registered Vendors: Vendors already registered at the UN Global Marketplace with the UN Secretariat must ensure that the information and documentation (e.g. financial statements, address, contact name, etc.) provided in connection with their registration are up to date in UNGM. Please verify and ensure that your company is registered under its full legal name.

For Vendors Interested in Registration: Vendors not yet registered should apply for registration on the United Nations
Global Marketplace (http://www.ungm.org); information on the registration process can be found at https://www.un.org/Depts/ptd/vendors. Vendors must complete the registration process prior to the closing date of the REOI. Vendors who have not completed the UNGM registration process with the UN Secretariat before the closing date of the REOI are not considered eligible to participate in solicitations of the UN Secretariat. We strongly recommend all companies to register at least at Level 1 under the UN Secretariat prior to participating in any solicitations.

IMPORTANT NOTICE: Any false, incomplete or defective vendor registration may result in the rejection of the application or cancellation of an already existing registration.

2) EOI Process

Vendors interested in participating in the planned solicitation process should forward their expression of interest (EOI) to the United Nations Economic Commission for Africa (UNECA) by the closing date set forth in this EOI. Due to the high volume of communications, UNECA is not in a position to issue confirmation of receipt of EOIs.

Please note that no further details of the planned solicitation can be made available to the vendors prior to issuance of
the solicitation documents.
This EOI is issued subject to the conditions contained in the EOI introductory page available at https://www.un.org/Depts/ptd/eoi.