KOICA Ethiopia Office invites suitably qualified Companies or Consultant firms to submit sealed technical and financial proposals for the consultancy services for baseline survey in the project area

REQUEST FOR PROPOSALS

KOICA ETHIOPIA OFFICE

Date: July 31, 2022

Reference: EP-2022-002-02

1. Korea International Cooperation Agency (KOICA) has allocated budget towards the cost of consultancy services for the baseline survey for the "Rural Agricultural Value-chain Improvement Project through Linking Smallholder Farmers with Rural Transformation Center (RTC)".
2. KOICA is acting as the Employer/Client as well as a representative of the financer, or the Government of the Republic of Korea.
3. The Ministry of Agriculture is the government institution acting as the grant partner on behalf of the Government of Ethiopia.
4.  KOICA Ethiopia Office now invites suitably qualified Companies or Consultant firms to submit sealed technical and financial proposals for the consultancy services for baseline survey in the project area in the period of 100 days named under "Rural Agricultural Value-chain Improvement Project through Linking Small-holder Farmers with Rural Transformation Center (RTC)".

The consultancy services include but are not limited to:

• Development of research methodology and data collection tools
• Implementation of baseline survey including field data collection
• Preparation of analysis report of the study

5. Brief of Bidding

a. Work Scope: Please refer to RFP

b. Employer/Client: KOICA

c. Bid Type: Competitive Bid

d. Selection of the Successful Bidder: Quality and Cost Based Selection

e. Bidders' Qualification Requirement

i. Commercial license (Valid as of bid announcement date)

ii. Tax Identification Number (TIN) Certificate (Valid as of bid announcement date)

iii. Tax clearance certificate (Valid as of bid announcement date)

iv. VAT registration certificate (Valid as of bid announcement date), if the applicant is registered for VAT

v. Bidders, who have not been convicted of foreign bribery in any jurisdiction within the last 5 years (at the time of proposal submission), should sign and submit the 'Declaration of Anti-Corruption in ODA Business Participation 'form (APPENDIX G) upon submission of proposal documents.

f. Joint Venture: Not allowed (including any types of consortium, partnership, etc.)

g. Specifications of Work: Please refer to RFP

h. Schedule of Bid:

6. The available budget for this procurement is USD 37,000 (thirty-seven thousand United States dollars) (including VAT) and the bidders' proposals should not exceed this budget. Any bid exceeding the project budget may result in rejection of its bid.

The bidders must propose a financial proposal including VAT.

7. To enable you to successfully submit a bid, the RFP includes the following documents. Please read the following attached documents carefully.

These documents can be collected as per the above schedule.

• Section 1. Request for Proposal (RFP)
• Section 2. Instruction to Bidders
• Section 3. Terms of Reference (TOR)
• Section 4. Technical Proposal Standard Forms
• Section 5. Financial Proposal Standard Forms
• Section 6. Standard Forms of Contract

8. Language of Proposal: English

9. KOICA Ethiopia Office requires that bidders and contractors observe the highest standard of ethics during the procurement and execution of such contracts. In pursuance of this policy, KOICA;

a. Defines, for the purpose of this provision, the terms set forth below as follows:

ii. "Corrupt practice" means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official in the selection process or in contract execution; and

iii. "Fraudulent practice" means a misrepresentation of facts in order to influence a selection process or the execution of a contract to the detriment of the Client, and includes collusive practices among consultants (prior to or after submission of proposals) designed to establish prices at artificial, non-competitive levels and to deprive the Client of free and open competition.

b. Will reject a proposal for award if it determines that the bidder recommended for award has engaged in corrupt or fraudulent activities in competing for the contract in question;

c. Will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a KOICA-financed contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing, a KOICA-financed contract;

d. Will declare a firm ineligible if it has been convicted of foreign bribery in any jurisdiction within the last 5 years and will engage in such activities in the future (APPENDIX G); and

e. Will have the right to require that, in contracts financed by KOICA, a provision be included requiring consultants to permit KOICA to inspect their accounts and records relating to the performance of the contract and to have them audited by auditors appointed by KOICA.

10. Interested eligible bidders may obtain further information on the RFP from KOICA Ethiopia Office by email ONLY until the date indicated above.

11. All bids must be accompanied by a bid security of at least 5% of the total sum of the Financial Proposal to be certified in the form of Certified Payment Order (CPO) or Unconditional Bank Guarantee in force of 30 calendar days from the Bid Submission Date and must be delivered in accordance with the Instruction to Bidders on or before August 16, 2019, 16:00PM.

12. KOICA will not be responsible for any costs or expenses incurred by bidders in connection with the preparation or delivery of bids.

Address: P.O. Box 5652, House No. 97, Woreda 05, Kirkos Sub-city,

Addis Ababa, Ethiopia

Tel No.: (+251) 011-372-0339/40

Email: ethiopia@koica.go.kr 

Attn: Deputy Country Director, Ms. Kim Sun Young