Target Business Consultants PLC: Term of Reference for the Enhancement, Hosting, and Maintenance of the Yegara Digital Financing Facility Portal for the Ministry of Labour and Skills
Terms of Reference
Enhancement, Hosting, and Maintenance of Yegara Digital
Financing Facility Portal for Ministry of Labour and Skills July 2022 Addis Ababa, Ethiopia
Background
Sustainable job creation and youth employment are critical challenges that Ethiopia is facing today, as the Country aims to transition to a middle-income country by 2025. With about 2 million new entrants to the labor market every year, 49% of employed population being in subsistence employment, and ~70% of the population under 29 years old, a concentrated effort to grow current jobs, create new jobs, improve the quality of these jobs and the inclusiveness of the labor market are necessary. To this end, the Ministry of Labour and Skills (henceforth referred to as MoLS) adopted a holistic approach to tackle the binding constraints to jobs and proposed an ambitious, yet urgent call to create 14 million sustainable jobs by 2025.
The MoLS was established in 2021 to transform the national labor market and the skills development landscape of Ethiopia in general. The new ministry has taken on mandates previously assigned to the Jobs Creation Commission, the Ministry of Labor and Social Affairs, and the Federal Technical and Vocational Training Agency (TVET). In addition, the following institutions are accountable to the Ministry of Labor and Skills: Technical and Vocational Training Institute, College of Agricultural Technical and Education and Training, Women Development & Entrepreneurship Institute, and Ethiopian Tourism & Hotel Institute. The Ministry of Labour & Skills is organized into three divisions: employment, TVET and labor affairs led by a dedicated state minister.
In Ethiopia to date, the labor market has heavily relied on government expenditure and wage employment. Consequently, identifying and co-implementing alternative innovative financing mechanisms is one of the ways MoLS is employing efforts in order to support the private sector development in Ethiopia. Few of the innovative financing mechanisms to the labor market include increasing awareness and promotion of angel investment, creating a conducive enabling environment for crowdsourcing companies, and developing a model of the public guarantee scheme in the Ethiopian context.
Through its efforts to mobilize resources for entrepreneurs and startups, MoLS is seeking an independent contractor to outsource its system and operational needs in relation to enhancement, managing, and providing technical support for Yegara online portal to connect investors, and crowd donators with entrepreneurs and start-ups projects.
Purpose
The purpose of the assignment is to contract a firm equipped to enhance, administer and supervise an online portal to create visibility and connect entrepreneurs with investors and public donators in an effort of supporting the job creation agenda in Ethiopia through alternative ways of financing the labor market.
Scope of Work and Key Deliverables
The scope of this project includes the following activities which are further detailed in the below table
The vendor shall:
- Enhance the online platform for Yegara Digital Financing Facility Portal
- Host, maintain and integrate new features for the Yegara Portal of MoLS, (Major improvements on technology & functions of the portal to be carried out as per the scope of work mentioned in purpose,
- Verification and diligence facilitation (call center for user verification and information support),
- Design and prepare a detailed technical (architectural) framework depicting the different components of the platform and how they work together,
- Before the end of the project, transfer to the Ministry all technical knowledge and capacity required
- Providing the complete source code of the portal to MoLS. The ownership rights of the source code will remain with MoLS.
- Provide all system data recorded by the system including but not limited to investor data and start-up data
- Providing support and maintenance activities during the project period which is for 1 year
|
Activity Line |
Activity detail |
|
Verification and Diligence Facilitation |
|
|
IT System Support and Maintenance |
|
Deliverables
As outlined in the Scope section, the vendor is expected to provide the Enhancement, Hosting, and Maintenance of the Yegara Digital Financing Facility Portal of the Ministry of Labour and Skills. In addition to the fully functioning Yegara Portal, the vendor shall provide the following deliverables to the Ministry during or before the completion of the project. The Vendor is encouraged to include additional deliverables required for the project’s success.
Requirement’s document
System Design documents
- All software code including coding for front-end, backend, and information security components.
- All data including user data (Investors and Startups), administrator’s data, user documents, and usage log.
- Description of web security measures in place
- Quarterly progress report
- User guide document
Reporting Requirments and Time Schedule for the Deliverables
The vendor shall prepare and submit directly to the MoLS the following major draft reports and documents in the numbers stated as per the format that will be provided by the MoLS for the contract.
Schedules for delivery of Draft and Final Reports will be determined by negotiations with a selected consultant. The consultant may assume delivery and review times (schedule) in its proposal, which will be negotiated and finalized later, and be included in the contract document.
The project is expected to start in August 2022 and to complete in July 2023. The table below outlines a schedule breakdown for the project deliverables.
Table: Summary of Deliverables
|
Item |
Deliverable |
Format / Media |
Submission Date (This can be adjusted in line with the project duration) |
|
1. |
Inception Report |
Hard and Soft copy |
2 weeks after the commencement of the service |
|
2. |
Systems Requirement Document |
Hard and Soft copy |
2 weeks after delivery of the first inception report |
|
3. |
System Design Document |
Hard and Soft copy |
2 weeks after delivery of the first inception report |
|
4. |
Verification and Diligence Facilitation |
Soft copy |
Starts after the submission of the design document till the end of the project |
|
5. |
IT System Support and Maintenance |
Soft copy |
Starts after the submission of the design document till the end of the project |
|
6. |
Progress Reports |
Hard and Soft copy |
End of each month |
|
7. |
Administrator and user guides |
Hard and Soft copy |
End of project |
|
8. |
End users and administrators training (Hotel facility cost will be covered by MoLS) |
TBD |
Middle of the project after the enhancement of the system is released |
|
9. |
Final Project Closeout Report and hand over deliverables |
Hard and Soft copy, source code |
End of project |
|
1. |
Inception Report |
10% of the total contract amount shall be paid upon submission of the inception report |
|
2. |
Systems Requirement Document |
25% of the total contract amount shall be paid upon submission of the Systems Requirement Study (SRS) and Assessment Report |
|
3. |
System Design Document |
25% of the total contract amount shall be paid upon submission of the System Design Report |
|
4. |
Verification and Diligence Facilitation report (4 reports) |
1/4th of 15% of the total contract amount shall be paid upon submission of each report |
|
5. |
IT System Support and Maintenance report (4 reports) |
1/4th of 15% of the total contract amount shall be paid upon submission of each report |
|
6. |
End users and administrators' training |
5 % of the total contract amount shall be paid upon delivery of the training |
|
7. |
Final Project Closeout Report and hand over deliverables |
5 % of the total contract amount shall be paid upon delivery of the training |
Project Timelines
The Ministry expects the project to start in August 2022 and be completed in twelve (12) months.
Required Qualifications of Vendor
The Vendor must have proven, relevant prior experience in developing, customizing, and supporting the large-scale implementation of a computerized, mobile, and web-enabled MIS system in an environment with many employees, stakeholders, and various organizations.
The vendor shall fulfill the following criteria in order to participate in this bid.
|
No |
Qualification Criteria |
Supporting Document to be Provided |
|
1 |
Must have adequate experience in Software Development activities; web, mobile, desktop, Experience in designing and building agile software products in a dynamic environment and start-up context, have a broad knowledge of current web development technologies and design tools in the field, and new software and other web programming languages and programs including the use of HTML, XHTML, CSS, XML, XSLT, Macromedia Flash, Java; |
Company Profile, Company registration document |
|
2 |
Must have worked on large IT projects used by many employees, stakeholders, and various organizations |
Recommendation letter, work order/completion letter, acceptance letter/certificate, or any related documents clearly demonstrating the objective of the work done. |
|
3 |
Company Registration, VAT & TAX Certificates |
Company registration and renewal, VAT certificate |
|
4 |
Must be in good financial standing |
Income and balance sheet for the past two years |
Criteria for selecting the best Offer
Upon the advertisement of the Procurement Notice, a qualified Individual Consultant is expected to submit both the Technical and Financial Proposals. Accordingly; Individual Consultants will be evaluated based on Cumulative Analysis as per the following scenario:
- Responsive/compliant/acceptable, and
- Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. In this regard, the respective weight of the proposals are:
- Technical Criteria weight is 70%
- The financial Criteria weight is 30
| Criteria |
Point |
|
…Technical Competence (based on CV and Proposal) |
100 |
|
50pts |
|
30 pts |
|
10 pts |
|
10 pts |
|
Financial (Lower Offer/Offer*100) |
100 |
|
Total Score = Technical Score * 70% + Financial Score * 30% |
|
Application Process
The applicant must submit Technical and Financial proposals through the following email before or on July 30/2022 @ 06:00 PM.
woderyelesh@targetethiopia.com
Target Business Consultants PLC reserve the right to reject any or all the offers
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