PROCUREMENT OF WEB-BASED DATA ACCESS & VISUALIZATION PLATFORM
Addis Ababa University
Tender Information
| Title | PROCUREMENT OF WEB-BASED DATA ACCESS & VISUALIZATION PLATFORM |
| Description | 1.Background The Ethiopian Performance Monitoring for Action (EPMA) project, implemented in collaboration between the Addis Ababa University School of Public Health and the Ethiopian Public Health Association, plans to reinvest in the PMA-Ethiopia Prototype (INV-009466). This prototype was initially launched in 2019 by Johns Hopkins University (JHU) to address the limited local capacity building in the original PMA 2020 initiative. PMA-Ethiopia aims to improve local capabilities to conduct population-based surveys and generate timely and innovative data on family planning (FP) and maternal, newborn, and child health (MNCH). This data is intended to support evidence-based decision-making in health programs. Following a pilot test in the Southern Nations, Nationalities, and People's Region (SNNP), the initiative included a panel survey tracking pregnant women through various stages to inform MNCH programs, distinguishing PMA-Ethiopia from the global PMA 2020 initiative. The proposed reinvestment will involve transferring technical and managerial oversight from JHU to AAU, aligning with ECO's strategy to build local institutions' capacity to support the Federal Ministry of Health (FMOH) and regional health bureaus (RHBs). This transition aims to ensure the sustainability and nationwide ownership of PMA data, essential for monitoring and evaluating health sector program priorities in Ethiopia. To enhance its digital presence, EPMA seeks to develop a comprehensive and user-friendly website that showcases our work, engages stakeholders, and provides easy access to our research outputs. We are inspired by leading platforms such as Performance Monitoring for Action (PMA), The Demographic and Health Survey (DHS) program, and Family Planning 2030 (FP2030), which effectively present data and resources in user-friendly formats. This website will serve as a knowledge hub for researchers, policymakers, donors, and the general public, offering streamlined access to data, tools, and resources. 2.Objectives ●The main objective of this consultancy is to design, develop, test , deploy and maintain a modern, responsive, and user-friendly website with the following specific objectives/activities: 1.Highlights our research project(s) activities, findings, and impact. 2.Provides accessible tools for data repository, request and download 3.Embed interactive data visualization/summarization tools for key indicators disaggregated by different factors with different data saving format options (PNG, Excel, PDF, …) 4.Includes a blog/news section for updates and articles. 5.Features interactive sections for stakeholder engagement, including event calendars and feedback forms. 6.Ensures robust search functionality for easy navigation of resources. 7.Develop a dashboard by integrating with ODK central for real-time data collection and accessible for the central team 8.Develop the content management system which includes the courses, enroll, quizzes, and others. This includes designing an engaging and user-friendly layout that effectively showcases our courses, integrating multimedia content such as descriptions, images, and videos, and ensuring the page is responsive across all devices. 9.(Optional) Integrate a user helper functionality(AI-based chatbot) which is designed to help users get some general aspect of projects and data wrangling methods. 10.Add content sharing features (email, social media platforms, LinkedIn, Telegram, Facebook, etc.,) 3.Scope of Work The Website Designer will be responsible for: 3.1.Development stage: ●Needs Assessment and Concept Development: oConduct consultations with EPMA project staff to identify website requirements, specific needs, target audience, and desired functionalities. oBenchmark features from similar websites such as PMA(www.pmadata.org), DHS (https://dhsprogram.com/) and FP2030(www.fp2030.org/). ●Website Design: oDevelop website mockups/wireframes for key pages, incorporating best practices for user experience (UX) and accessibility (WCAG). oDesign a visually appealing and professional layout that reflects the EPMA project's branding guidelines (TBD) and aligns with the chosen reference websites (PMA & FP2030). ●Website Development: oDevelop the website using a suitable Content Management System (CMS) (e.g., WordPress, Drupal) or other agreed-upon technologies, ensuring responsiveness and cross-browser and devices compatibility. oCreate a visually appealing, responsive design tailored to our organizational branding. oDevelop user-friendly navigation and intuitive layouts. oTest the website interactive data visualization tools (+ data request and download) functionality using previous PMA survey datasets. oImplement functionalities for: ▪Publishing project information (objectives, activities, and research findings) ▪Presenting key findings (reports, dashboards, and visualizations). ▪Sharing downloadable resources (reports, surveys, and datasets using different formats). ▪Building multimedia support (videos, podcasts, and images). ▪Sharing project resources (publications, brief, tools, and presentations) ▪Building interactive features (e.g., maps, surveys, and data exploration tools) such as the PMA’s data lab features ▪Enabling users to request and download available EPMA data ▪Enabling user registration/login for access to specific content ▪Enabling newsletter subscription and mailing list integration ▪Showcasing success stories, news, and events related to the EPMA project i.Data Access Portal Development oDevelop a data access system that allows users to request, get approval, and download datasets oCreate dataset catalog pages with metadata, documentation, and clear download/request instructions. oImplement request management tools for submission, approval tracking, and user notifications. oProvide multiple download formats (Excel, CSV, PDF, Stata, SPSS). oEmbed compliance features: terms of use, citation rules, and data-sharing policies. oIntegrate audit trails to log requests, approvals, and downloads. oEnable administrator controls for managing permissions, approvals, and monitoring usage. ii.Interactive Data Visualization and Summarization Tools oDesign real-time dashboards for key indicators. oEnable data disaggregation by geography, demographics, time, and program areas. oDevelop summarization tools for automated charts, tables, and narratives. oProvide export options (PNG, Excel, PDF). oEnsure user-friendly interfaces with filters, drill-downs, and responsive layouts. oImplement secure data handling with authorized access and downloads. oOptimize performance and scalability for large datasets and multiple users. iii.Dashboard Integration with ODK Central oDevelop centralized dashboard integrated with ODK Central for real-time data collection and monitoring. oEnable automatic synchronization of field data for up-to-date access. oDesign visualizations (charts, maps, tables) with drill-down and filtering by key factors. oEnsure responsive access across devices (desktop, tablet, mobile). oProvide export/reporting options (Excel, PDF, PNG). oImplement data security and backup protocols to protect sensitive information. Content Integration: a.Collaborate with the EPMA team to organize and upload content. b.Integrate existing content (text, images, multimedia) provided by EPMA team into the website. c.Ensure seamless integration of multimedia elements. Technical Setup: a.Ensure cross-browser and device compatibility. b.Optimize for Search Engine Optimization (SEO) and accessibility (Web Content Accessibility Guidelines (WCAG) compliance). c.Set up analytics tools like Google Analytics. d.Ensure to easily scale up or modify in line with the upcoming technological advancements Testing and Quality Assurance: a.Conduct thorough testing to ensure the website functions correctly across different browsers, devices, and internet speeds. b.Address feedback from the project team and stakeholders. Deployment and Launch: a.Test the core functionality of the developed website and deploy it to a live server and ensure a smooth launch. Documentation: a.Prepare a manual on how to use different menus and core functionalities of the proposed website. b.Provide clear documentation on website maintenance, updates, and CMS user guides. Content Management System (CMS) Training and handover: a.Provide training to designated personnel on how to use the CMS to add, edit, and manage website content effectively, and how to check/monitor website security related activities. b.Deliver all source files, documentation, and credentials. 3.2.Maintenance Stage: ●Website Maintenance (Initial Period): Provide ongoing maintenance and support for an initial period of 12 months after launch (estimated level of effort: up to 4 days per month), which will be extended with mutual agreement of both parties. This includes: oProvide ongoing maintenance to ensure the website remains functional, secure, and up to date. oRegular security updates and patches for the website and CMS. oTroubleshoot and resolve technical issues promptly. oAddressing minor bug fixes and technical issues. oUpdate website content and functionalities as needed based on organizational requirements. oWebsite backups and restoration capabilities. oMonitor website performance, uptime and implement improvements to optimize user experience. oBasic content updates upon request from the EPMA project. ●Maintenance Agreement: Offer a proposal for an ongoing website maintenance agreement beyond the initial period. This proposal should outline services, costs, and terms. 4.Deliverables ●Website design mockups/wireframes. ●Fully functional, live, and responsive website (with interactive dashboard, ODK central integration, data access portal) by April 15, 2026, 4 months after signing of agreement ●Website documentation (including user manual and technical documentation). ●Security measures of the website ●Source code and all related files. ●CMS training materials. ●Training sessions for key EPMA team members. ●Maintenance report and regular updates for the initial maintenance period, 12 months. ●Proposal for an ongoing maintenance agreement. ●Post-launch analytics framework 5.Required Qualifications and Experience ●Proven experience in designing, developing, and maintaining websites, preferably for research or health-related organizations. ●Strong portfolio showcasing responsive design, data visualization tools, and interactive features such as R Shiny, Power BI, and Tableau. ●Proficiency in modern web development tools and platforms (e.g., WordPress, Drupal, or custom frameworks), in both Front-End and Back-End development ●Knowledge of SEO best practices and accessibility standards. ●Excellent communication and collaboration skills. ●Experience in website maintenance, security updates, and performance optimization. 6.Proposal Requirements Interested candidates are requested to submit: 1.A brief technical proposal outlining the approach and timeline. 2.Portfolio of similar projects. 3.Financial proposal with detailed cost breakdown. 4.The number of experts (website developers) who will be involved in the process. 5.A link to or documentation of similar previous work. 7.Application Deadline Applications must be submitted by [Deadline: ____________] to [Email:ethiopianpma@gmail.com]. 8.Evaluation Criteria 1. TECHNICAL EVALUATION 80% a. Design and development UI/UX setup, CMS setup, theme, plugin, and responsiveness design 29% b. Data visualization and ODK integration Dashboard, charting, API sync 32% c. SEO optimization and meta tags Meta tags 5% d. CMS Training and documentation User guides, onsite training 6% e. Quality assurance and testing Cross-browser, device testing 5% f. 12 months Maintenance support 3 % 2. Financial Evaluation 20% 9.General AAU/EPMA Project reserves the right to cancel this procurement process, reject any or all bids, or annul the bidding process at any time without thereby incurring any liability to the affected bidder(s) or obligation to inform them of the grounds for such action. Late or incomplete applications will not be considered. All costs incurred in the preparation and submission of proposals are the responsibility of the bidder. The successful bidder will be required to comply with AAU’s policies on ethics, confidentiality, and data protection. |
| Procuring Entity | Addis Ababa University |
| Reference No | AAU-NCB-NC-0146-2018-PUR |
| Procurement Method | Open |
| Submission Deadline | 2025-12-31 16:50:43 |
| Invitation Date | 2025-12-30 16:50:43 |
| Procurement Type | Shopping |
| Award Type | Item based |
Contact Information
| Physical Address: | Infront of Ethio Tebibe Hospital, Room 211 Addis Ababa, Ethiopia |
| Contact Details: | Tel: +251 912033195 Email: Kassahunassefa58@gmail.com |
| Mailing Address: | P.O. Box 1176, Postal Code: 1176 |
Eligibility Requirements
- •Valid Trade License: Valid Trade License Vat Registration Certificate Valid Tax Clearance Certificate Business Organization Registration Certificate.
Bid Security
Amount: 0 ETB
Terms and Conditions
The Organization the right to cancel the PUR fully or Partially.
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