Procurement of Fuel Truck; 14,000 litter
Ethiopian Road Administration
Tender Information
| Title | Procurement of Fuel Truck; 14,000 litter |
| Description | Lot 38: Procurement of Fuel Truck; 14,000 litter |
| Procuring Entity | Ethiopian Road Administration |
| Reference No | ERA-ICB-G-0044-2017-BID |
| Procurement Method | Open |
| Submission Deadline | 2025-05-14 14:00:00 |
| Invitation Date | 2024-11-29 00:00:00 |
| Procurement Type | Bidding |
| Award Type | two envelop |
Contact Information
| Physical Address: | Ras Abebe Aregay, Room 105 Addis Ababa, Ethiopia |
| Contact Details: | Tel: +251 115587165 Email: eragoodsprocurement@gmail.com |
| Mailing Address: | P.O. Box 1770, Postal Code: 1000 |
LegalQualification
- •Nationality : Nationality in accordance with ITB Clause 4.2. (Ref: 4.2)
- •Form Data on Joint Ventures:
in the case of a bid submitted by a joint venture (JV), the Bidder has failed to submit the Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form JV, including a draft agreement, in accordance with ITB Clause 4.1
(Ref: 4.1) - •Conflict of Interest: No conflict of interest as described in ITB Clause 6. (Ref: 6)
TechnicalQualification
- •Pending litigation: All pending litigation shall in total not represent more than percent of the Bidder’s net worth and shall be treated as resolved against the Bidder. (Ref: 37.3 (e))
- •History of non-performing contracts: Non-performance of a contract did not occur within the last years prior to the deadline for Bid submission, based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the Dispute Resolution Mechanism under the respective contract, and where all appeal instances available to the bidder have been exhausted. (Ref: 7.3 (d))
- •Memorandum Association:
Bidder MUST submit a copy of their Memorandum Association.
(Ref: Memorandum Association) - • Major relevant contracts successfully completed:
Bidder has to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS
(Ref: Major relevant contracts successfully completed) - •Article of Association:
Bidder MUST submit a copy of their Article of Association
(Ref: Article of Association) - •Power of attorney:
Bidder MUST submit a written power of attorney of the signatory of the bid, granting the agent the authority to sign contracts and submit bids on behalf of the manufacturer/international company (if applicable).
(Ref: Certification Compliance) - •Origin of the Goods and Related Services offered:
Bidder has to provide in the Bid Submission Sheet Form the Statement attesting the origin of the Goods and Related Services offered
(Ref: Origin of the Goods and Related Services offered) - •Anti-Bribery Pledge Forms:
Submission of Signed & stamped Anti-Bribery Pledge Forms
(Ref: Anti-Bribery Pledge Forms) - •Submission of Certificates of satisfactory execution of contracts:
Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the past years
(Ref: Submission of Certificates of satisfactory execution of contracts) - •Certificate of Origin:
Bidder MUST submit a Certificate of Origin, providing documentary evidence certifying the country of origin of the goods being offered (point 14a of the tender document).
(Ref: Certificate of Origin) - •Bid Security:
Bidder MUST submit the bid security in hardcopy to the designated address before the bid submission deadline, using the form attached in this bidding document in the name of Ethiopian Roads Administration. The bid security MUST be an unconditional bid security in the form of a CPO (Certified Payment Order), Bank Guarantee, or Bid Bond.
(Ref: Bid Security) - •Signed & Stamped Copies of Technical Specification Requirement:
Bidder MUST submit signed and stamped copies of the entire Technical Specification Requirement document, including a clause-by-clause commentary to the entire specification requirement.
(Ref: Signed & Stamped Copies of Technical Specification Requirement) - •Signed and Dated Delivery and Completion Schedule:
Bidder MUST submit a signed and dated Delivery and Completion Schedule presented as per the template in Section 6, Statement of Requirements.
(Ref: Signed and Dated Delivery and Completion Schedule) - •Signed & Stamped Anti-Bribery Pledge Forms:
Bidder MUST submit signed and stamped Anti-Bribery Pledge Forms, including an Anti-Bribery/Corruption Declaration confirming their commitment to ethical business practices.
(Ref: Signed & Stamped Anti-Bribery Pledge Forms) - •Written Power of Attorney of the Signatory of the Bid:
Bidder MUST submit a written power of attorney of the signatory of the bid, granting the agent the authority to sign contracts and submit bids on behalf of the manufacturer/international company (if applicable).
(Ref: Written Power of Attorney of the Signatory of the Bid) - •Joint Venture Agreement (if applicable):
If the bidder is participating in a joint venture or consortium, they MUST submit the legally binding agreement document as evidence of the partnership.
(Ref: Joint Venture Agreement (if applicable)) - •Details of After-Sales Service Facility in Ethiopia (or commitment to establish):
Bidder MUST provide detailed information about their existing after-sales service capabilities in Ethiopia (or a commitment to establish such facilities), including information on the capacity to conduct service and repair activities in workshops and on-site, details of current spare parts availability, locations of branches in regions of Ethiopia, documentation of past experience in providing after-sales service, and proof of own workshop with certified competency license (if applicable).
(Ref: Details of After-Sales Service Facility in Ethiopia (or commitment to establish)) - •Equipment for the implementation of the contract: "The Bidder must demonstrate that it will have available for the implementation of the contract the following equipment listed hereafter: Equipment Type and Characteristics and Minimum Number Required " (Ref: 37.3 (f)(g))
- •Submission of Descriptive technical literature:
Bidder MUST submit comprehensive descriptive technical literature for the offered product.
(Ref: Submission of Descriptive technical literature) - •Manufacturer's Quality and Safety Certifications:
Bidder MUST submit authentic and valid Manufacturer's Quality and Safety Certifications from accredited international bodies like ISO, CE, ASTM, DIN, JIS, TUV, or equivalent, for the offered product. The certificates MUST include certificate numbers and the address of the accreditation body
(Ref: Manufacturer's Quality and Safety Certifications) - • Onsite Warranty Letter:
Bidder MUST submit an Onsite Warranty Letter guaranteeing to replace defective parts within the warranty period specified in the tender document at the bidder's cost, including transportation and labor to the worksite in Ethiopia (Spec I, Point 6). The letter MUST detail the terms and conditions, the process for rectifying faults, and include any extra warranty period documentation
(Ref: Onsite Warranty Letter) - •Piping System Diagram:
For the fuel tanker specifically (point 19c), bidder MUST submit a detailed diagram of the proposed piping system as evidence of design compliance.
(Ref: Piping System Diagram) - •Technical Specifications and Brochures (Original Manufacturer's):
Bidder MUST submit original technical booklets, data sheets, and brochures from the manufacturer detailing the fuel truck offered.
(Ref: Technical Specifications and Brochures (Original Manufacturer's)) - •Spare Parts Catalogue:
Bidder MUST submit a soft copy of the spare parts catalogue, including a Recommended Spare Parts List and Field Kits of Spare Parts List.
(Ref: Spare Parts Catalogue) - •Original Manufacturer Technical Booklet, Data Sheet, and/or Brochure:
Bidder MUST submit the original manufacturer's technical booklet, data sheet, and/or brochure which describes the product specification, characteristics, and test results in detail, including all standard and optional equipment with references to recognized international standards.
(Ref: Original Manufacturer Technical Booklet, Data Sheet, and/or Brochure) - •Authorization Letter:
If the bid is submitted by an authorized representative, the bidder MUST submit an official authorization letter from the company.
(Ref: Authorization Letter) - •Agent Representation Agreement:
Bidders acting as agents for a foreign manufacturer MUST submit a formal agreement with the foreign manufacturer, clearly outlining the agent's authority to represent them in the tender, specifying the products covered, stating the geographic region (Ethiopia), and confirming the manufacturer's commitment to fulfilling the contract if awarded.
(Ref: Agent Representation Agreement) - •Manufacturer's Authorization Letter (Original):
International Bidders and potentially Domestic Bidders (if not the manufacturer) MUST submit an original Manufacturer's Authorization Letter as stated in point 4 of the tender document. This letter must directly authorize the bidder to supply the specified product, provide warranty, and after-sales service. For Local Agents of Foreign Bidders, this letter MUST be from the foreign manufacturer, authorizing the local agent.
(Ref: Manufacturer's Authorization Letter (Original)) - •Supply Requirement Manuals:
Bidder MUST submit the necessary supply requirement manuals for the offered product.
(Ref: Supply Requirement Manuals)
FinancialQualification
- •Historical Financial Performance: "Submission of audited balance sheets and other financial statements as required in the BDS Clause 17, for the last years to demonstrate the current soundness of the Bidder's financial position and its prospective long term profitability" (Ref: 37.5 (b)(c))
- •Average Annual Turnover:
The average annual turnover calculated as total certified payments received for contracts in progress or completed within the last years must exceed times the amount of the financial proposal of the Bid.Average 100,000,000.00 ETB
(Ref: 37.5 (d)) - •Financial Resources: "The Bidder must demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet the following cash-flow requirement: " (Ref: 37.5 (e))
- •External Audit Reports:
Bidder MUST submit external audit reports (not financial statements) certified by an independent auditor for the last Three (3) Years. For Ethiopian Bidders, the audit reports MUST be prepared by certified auditors (not accountants or accounting firms).
(Ref: Copies of financial statements)
Bid Security
Amount: 150000 ETB
Foreign Bidders Form: Bank/Wire Transfer, Bank_Guarantee
Local Bidders Form: Bank/Wire Transfer, Bank_Guarantee
Terms and Conditions
Ethiopian roads administration reserve's the right to cancel the bid fully or partial
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