Lot 42: Procurement of Grader with Field Kits of Spare parts
Ethiopian Road Administration
Tender Information
| Title | Lot 42: Procurement of Grader with Field Kits of Spare parts |
| Description | Lot 42: Procurement of Grader with Field Kits of Spare parts |
| Procuring Entity | Ethiopian Road Administration |
| Reference No | ERA-NCB-G-0046-2017-BID-Re-bid |
| Procurement Method | Open |
| Submission Deadline | 2025-04-11 15:00:00 |
| Invitation Date | 2025-02-20 00:00:00 |
| Procurement Type | Bidding |
| Award Type | two envelop |
Contact Information
| Physical Address: | Ras Abebe Aregay, Room 105 Addis Ababa, Ethiopia |
| Contact Details: | Tel: +251 115587165 Email: getanehb6@gmail.com |
| Mailing Address: | P.O. Box 1770, Postal Code: 1000 |
TechnicalQualification
- •Submission of Certificates of satisfactory execution of contracts :
Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3
(Ref: 37.4 (c). ) - •Completion of Technical Specification + Technical Offer+ Compliance Sheet Form:
Bidder has to complete its Technical Specification + Technical Offer+ Compliance Sheet Form in accordance with technical specification presented as per template in Section 6, Statement of Requirements and submit the following mandatory attachments
(Ref: 37.4 (d). ) - •Anti-Bribery Pledge Forms:
Submission of Signed & stamped Anti-Bribery Pledge Forms
(Ref: Anti-Bribery Pledge Forms) - •Technical Specification Requirement:
Submission of Signed & stamped Copies of Technical Specification Requirement
(Ref: Technical Specification Requirement) - •Major relevant contracts successfully completed :
Bidder has to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS
(Ref: 37.4 (b). ) - •Manufacturer Certification :
• Manufacturer / shall have valid certification for quality and safety for the offered product from accredited international certification boards or authorities like ISO, CE, ASTM, DIN, JIS, TUV or other known equivalent internationally recognized authorities.
• Authentic certificate with accreditation body address and certificate number shall be attached.
(Ref: Manufacturer Certification ) - •History of non-performing contracts:
Non-performance of a contract did not occur within the last years prior to the deadline for Bid submission, based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the Dispute Resolution Mechanism under the respective contract, and where all appeal instances available to the bidder have been exhausted.
(Ref: History of non-performing contracts) - •Pending litigation:
All pending litigation shall in total not represent more than percent of the Bidder’s net worth and shall be treated as resolved against the Bidder.
(Ref: Pending litigation) - •Equipment for the implementation of the contract:
"The Bidder must demonstrate that it will have available for the implementation of the contract the following equipment listed hereafter: Equipment Type and Characteristics and Minimum Number Required "
(Ref: Equipment for the implementation of the contract) - •Origin of the Goods and Related Services offered:
Bidder has to provide in the Bid Submission Sheet Form the Statement attesting the origin of the Goods and Related Services offered
(Ref: 37.4 (a). ) - •Submission of Manufacturer Authorization Letter :
Bidder has to submit Manufacturer Authorization Letter in accordance with ITB Clause 5.6
(Ref: 5.6 & 37.4 (d) (iii) ) - •Submission of Descriptive technical literature :
Bidder has to submit Descriptive technical literature in accordance with ITB Clause 17
(Ref: 17 & 37.4 (d)(i) ) - •Onsite warranty :
a) Bidder shall guarantee that all materials, parts, components, accessories and attachments that the unit bid upon have been manufactured and assembled are of high quality and good workmanship. Bidder shall guarantee to replace at his cost (DDP cost plus transportation and all labor charges up to the worksite and /or the final destination) any part or component that may break or fail by reason of inferior or defective material or workmanship within the warranty period.
b) The warranty period shall be minimum 12 months from the date of formal acceptance.
c) The bidder /supplier shall undertake to rectify faults under warranty upon notification by the purchaser within a maximum of 60 calendar days from date of notification of such occurrences by the concerned body of ERA. Failure to do so might result in remedial action being undertaken by the ERA at the risk and expense of the bidder.
d) ERA reserves the right to further claim for down time costs if faults are not rectified within a specified time above.
e) Extra (additional) warranty period for the vehicle /machine, or engine or other components /drives if any
(Ref: Onsite warranty ) - •Submission of Delivery and Completion Schedule :
Bidder has to submit Delivery and Completion Schedule presented as per template in Section 6, Statement of Requirements
(Ref: 37.4 (e) ) - •Manufacturer's Quality and Safety Certifications:
Bidder MUST submit authentic and valid Manufacturer's Quality and Safety Certifications from accredited international bodies like ISO, CE, ASTM, DIN, JIS, TUV, or equivalent, for the offered product (point 5). The certificates MUST include certificate numbers and the address of the accreditation body.
(Ref: -) - •Onsite Warranty Letter:
Bidder MUST submit an Onsite Warranty Letter guaranteeing to replace defective parts within the warranty period at the bidder's cost, including transportation and labor to the worksite in Ethiopia (Spec I, Point 6). The letter MUST detail the terms and conditions, the process for rectifying faults, and include any extra warranty period documentation.
(Ref: -) - •External Audit Reports :
Bidder MUST submit external audit reports (not financial statements) certified by an independent auditor for the last Three (3) Years. For Ethiopian Bidders, the audit reports MUST be prepared by certified auditors (not accountants or accounting firms).
(Ref: -) - •Certificate of Origin:
Bidder MUST submit a Certificate of Origin, providing documentary evidence certifying the country of origin of the goods being offered (point 14a of the tender document).
(Ref: -) - •Signed & Stamped Copies of Technical Specification Requirement:
Bidder MUST submit signed and stamped copies of the entire Technical Specification Requirement document, including a clause-by-clause commentary to the entire specification requirement
(Ref: -) - •Signed and Dated Delivery and Completion Schedule:
Bidder MUST submit a signed and dated Delivery and Completion Schedule presented as per the template in Section 6, Statement of Requirements
(Ref: -) - •Written Power of Attorney of the Signatory of the Bid :
Bidder MUST submit a written power of attorney of the signatory of the bid, granting the agent the authority to sign contracts and submit bids on behalf of the manufacturer/international company (if applicable).
(Ref: -) - •Signed & Stamped Anti-Bribery Pledge Forms:
Bidder MUST submit signed and stamped Anti-Bribery Pledge Forms, including an Anti-Bribery/Corruption Declaration confirming their commitment to ethical business practices.
(Ref: -) - •Spare Parts Catalogue:
Bidder MUST submit a soft copy of the spare parts catalogue (Spec I, Point 13a), including a Recommended Spare Parts List and Field Kits of Spare Parts List.
(Ref: -) - •Technical Specifications and Brochures (Original Manufacturer's):
Bidder MUST submit original technical booklets, data sheets, and brochures from the manufacturer detailing the product offered.
(Ref: -) - •Manufacturer's Authorization Letter (Original) :
International Bidders and potentially Domestic Bidders (if not the manufacturer) MUST submit an original Manufacturer's Authorization Letter as stated in point 4 of the tender document. For Local Agents of Foreign Bidders, this letter MUST be from the foreign manufacturer authorizing the local agent.
(Ref: -) - •Original Manufacturer Technical Booklet, Data Sheet, and/or Brochure:
Bidder MUST submit the original manufacturer's technical booklet, data sheet, and/or brochure which describes the product specification, characteristics, and test results in detail, including all standard and optional equipment with references to recognized international standards.
(Ref: -) - •Details of After-Sales Service Facility in Ethiopia (or commitment to establish):
Bidder MUST provide detailed information about their existing after-sales service capabilities in Ethiopia (or a commitment to establish such facilities), including capacity, spare parts availability, locations of branches, past experience, and proof of own workshop with a certified competency license (if applicable).
(Ref: -) - •Supply Requirement Manuals :
Bidder MUST submit the necessary supply requirement manuals for the offered product.
(Ref: -) - •Joint Venture Agreement (if applicable):
If the bidder is participating in a joint venture or consortium, they MUST submit the legally binding agreement document.
(Ref: -) - •Submission of Descriptive Technical Literature:
Bidder MUST submit comprehensive descriptive technical literature for the offered product.
(Ref: -) - •Bid Security:
Bidder MUST submit the bid security in hardcopy to the designated address before the bid submission deadline, in the form of a CPO (Certified Payment Order), Bank Guarantee, or Bid Bond, made out to the Ethiopian Roads Administration.
(Ref: -) - •Article of Association:
Bidder MUST submit a copy of their Article of Association.
(Ref: -) - •Memorandum Association:
Bidder MUST submit a copy of their Memorandum Association
(Ref: -)
FinancialQualification
- •Copies of financial statements:
Bidder must submit Copies of financial statements certified by an independent auditor for the past three years.
(Ref: Audit Certificate) - •Documents proofing bidder financial standing:
Bidder has to submit other documents proofing its financial standing, as required in the BDS Clause 15.2(b)
(Ref: 37.5 (b). ) - •Average annual turnover :
The average annual turnover for the period specified in Section 3, Evaluation Methodology and Criteria does not exceed the amount of the financial proposal of the Bid in value specified in the BDS:-Average 100,000,000.00 ETB
(Ref: 37.5 (c). ) - •Submission of Financial Statements:
Bidder has to submit financial statements certified by an independent auditor as required in ITB Clause 15.2(a) for the period specified in Section 3, Evaluation Methodology and Criteria
(Ref: 15.2 (a)) - •Average annual turnover :
The average annual turnover for the period specified in Section 3, Evaluation Methodology and Criteria does not exceed the amount of the financial proposal of the Bid in value specified in the BDS:-Average 100,000,000.00 ETB
(Ref: 37.5 (c). ) - •Documents proofing bidder financial standing:
Bidder has to submit other documents proofing its financial standing, as required in the BDS Clause 15.2(b)
(Ref: 37.5 (b). ) - •Submission of Financial Statements:
Bidder has to submit financial statements certified by an independent auditor as required in ITB Clause 15.2(a) for the period specified in Section 3, Evaluation Methodology and Criteria
(Ref: 15.2 (a))
LegalQualification
- •Form Data on Joint Ventures:
In the case of a bid submitted by a joint venture (JV), the Bidder has failed to submit the Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form JV, including a draft agreement, in accordance with ITB Clause 4.1
(Ref: 4.1) - •Conflict of interest :
No conflict of interest as described in ITB Clause 4.3
(Ref: 4.3) - •Bidder Nationality :
Nationality in accordance with ITB Sub-Clause 4.2
(Ref: 4.2) - •Bidder Nationality :
Nationality in accordance with ITB Sub-Clause 4.2
(Ref: 4.2) - •Form Data on Joint Ventures:
In the case of a bid submitted by a joint venture (JV), the Bidder has failed to submit the Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form JV, including a draft agreement, in accordance with ITB Clause 4.1
(Ref: 4.1) - •Conflict of interest :
No conflict of interest as described in ITB Clause 4.3
(Ref: 4.3)
Bid Security
Amount: 200000 ETB
Foreign Bidders Form: Bank/Wire Transfer, Bank_Guarantee
Local Bidders Form: Bank/Wire Transfer, Bank_Guarantee
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