Lot 39: Procurement of Excavator with Field Kits of Spare part
Ethiopian Road Administration
Tender Information
| Title | Lot 39: Procurement of Excavator with Field Kits of Spare part |
| Description | Lot 39: Procurement of Excavator with Field Kits of Spare part |
| Procuring Entity | Ethiopian Road Administration |
| Reference No | ERA-NCB-G-0048-2017-BID-Re-bid |
| Procurement Method | Open |
| Submission Deadline | 2025-04-14 14:00:00 |
| Invitation Date | 2025-02-27 10:00:00 |
| Procurement Type | Bidding |
| Award Type | two envelop |
Contact Information
| Physical Address: | Ras Abebe Aregay, Room 105 Addis Ababa, Ethiopia |
| Contact Details: | Tel: +251 115587165 Email: getanehb6@gmail.com |
| Mailing Address: | P.O. Box 1770, Postal Code: 1000 |
TechnicalQualification
- •Origin of the Goods and Related Services offered:
Bidder has to provide in the Bid Submission Sheet Form the Statement attesting the origin of the Goods and Related Services offered
(Ref: 37.4 (a). ) - •Submission of Manufacturer Authorization Letter :
Bidder has to submit Manufacturer Authorization Letter in accordance with ITB Clause 5.6
(Ref: 5.6 & 37.4 (d) (iii) ) - •Completion of Technical Specification + Technical Offer+ Compliance Sheet Form:
Bidder has to complete its Technical Specification + Technical Offer+ Compliance Sheet Form in accordance with technical specification presented as per template in Section 6, Statement of Requirements and submit the following mandatory attachments
(Ref: 37.4 (d). ) - •Submission of Certificates of satisfactory execution of contracts :
Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3
(Ref: 37.4 (c). ) - •Article of Association:
Bidder MUST submit a copy of their Article of Association.
(Ref: Article of Association) - •Memorandum Association:
Bidder MUST submit a copy of their Memorandum Association.
(Ref: Memorandum Association) - •Pending litigation:
All pending litigation shall in total not represent more than percent of the Bidder’s net worth and shall be treated as resolved against the Bidder.
(Ref: Pending litigation) - •Equipment for the implementation of the contract:
"The Bidder must demonstrate that it will have available for the implementation of the contract the following equipment listed hereafter: Equipment Type and Characteristics and Minimum Number Required "
(Ref: Equipment for the implementation of the contract) - •Major relevant contracts successfully completed :
Bidder has to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS
(Ref: 37.4 (b). ) - •Signed & Stamped Copies of Technical Specification Requirement with Clause-by-clause commentary:
Bidder must submit signed and stamped copies of the Technical Specification Requirement document, including a comprehensive clause-by-clause commentary addressing every specification requirement in detail. Commentary must be clear, specific, and not just simple affirmations.
Bidder MUST submit signed and stamped copies of the entire Technical Specification Requirement document, including a clause-by-clause commentary to the entire specification requirement.
(Ref: Technical Specification Requirement) - •History of non-performing contracts:
Non-performance of a contract did not occur within the last years prior to the deadline for Bid submission, based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the Dispute Resolution Mechanism under the respective contract, and where all appeal instances available to the bidder have been exhausted.
(Ref: History of non-performing contracts) - •Manufacturer Certification:
• Manufacturer / shall have valid certification for quality and safety for the offered product from accredited international certification boards or authorities like ISO, CE, ASTM, DIN, JIS, TUV or other known equivalent internationally recognized authorities.
• Authentic certificate with accreditation body address and certificate number shall be attached.
Bidder MUST submit authentic and valid Manufacturer's Quality and Safety Certifications from accredited international bodies like ISO, CE, ASTM, DIN, JIS, TUV, or equivalent, for the offered product (point 5). The certificates MUST include certificate numbers and the address of the accreditation body. (Ref: Manufacturer Certification) - •Evidence of two contracts for supply of machinery or similar items (average value 50,000,000 ETB):
Bidder must submit documentary evidence (e.g., copies of contracts, completion certificates) for at least two contracts for the supply of machinery or similar items, each with an average value of 50,000,000 ETB, demonstrating sufficient financial and operational capacity.
(Ref: Evidence of two contracts for supply of machinery or similar items (average value 50,000,000 ETB)) - •Written power of attorney of the signatory of the bid: Bidder must provide a Written Power of Attorney, legally authorizing the signatory of the bid to represent and legally bind the bidding company.Bidder MUST submit a written power of attorney of the signatory of the bid, granting the agent the authority to sign contracts and submit bids on behalf of the manufacturer/international company (if applicable). (Ref: Written power of attorney of the signatory of the bid)
- •Authentic manufacturer certificate for quality and safety:
Bidder must submit an authentic manufacturer certificate, with the accreditation body's address and certificate number, demonstrating valid certification for quality and safety for the offered product from accredited international certification boards or authorities (ISO, CE, ASTM, DIN, JIS, TUV, or equivalent).
(Ref: Authentic manufacturer certificate for quality and safety) - •Spare Parts Catalogue:
Bidder MUST submit a soft copy of the spare parts catalogue (Spec I, Point 13a), including a Recommended Spare Parts List and Field Kits of Spare Parts List.
(Ref: Spare Parts Catalogue) - • Signed and Dated Delivery and Completion Schedule:
Bidder MUST submit a signed and dated Delivery and Completion Schedule presented as per the template in Section 6, Statement of Requirements.
(Ref: Signed and Dated Delivery and Completion Schedule) - •Supply Requirement Manuals:
Bidder MUST submit the necessary supply requirement manuals for the offered product.
(Ref: Supply Requirement Manuals) - •Anti-Bribery Pledge Forms:
Submission of Signed & stamped Anti-Bribery Pledge Forms
(Ref: Anti-Bribery Pledge Forms) - •Original manufacturer's authorization letter:: Bidder has to submit Manufacturer Authorization Letter in accordance with ITB Clause 5.6Bidder must submit an original manufacturer's authorization letter, directly from the manufacturer, confirming the bidder's authorization to supply the offered product, including warranty obligations and after-sales support. (Ref: Original manufacturer's authorization letter:)
- •Submission of Delivery and Completion Schedule :
Bidder must submit a Delivery and Completion Schedule, signed and dated by an authorized representative, presented as per the template in Section 6 of the Statement of Requirements, indicating a realistic and feasible delivery timeline.
(Ref: 37.1) - •One copy of each operator’s manual, workshop/repair manual, and spare parts catalog:
Bidder must commit to providing one copy of each operator’s manual, workshop/repair manual, and spare parts catalog for each unit, in soft copy, covering the equipment and all its components, attachments, and accessories.
(Ref: One copy of each operator’s manual, workshop/repair manual, and spare parts catalog) - •Submission of Descriptive technical literature : Bidder has to submit Descriptive technical literature in accordance with ITB Clause 17Bidder must submit comprehensive and descriptive technical literature (manufacturer's booklet, data sheet, and/or brochure) for the offered product, demonstrating that the product meets the technical specifications.Bidder MUST submit comprehensive descriptive technical literature for the offered product. (Ref: 17 & 37.4 (d)(i) )
- •Statement of origin of the offered equipment:
Bidder must submit a Statement of Origin for the offered equipment, clearly indicating the country of manufacture or origin.
(Ref: Statement of origin of the offered equipment) - •Relevant Professional Practice Certificate of past experience:
Bidder must provide Relevant Professional Practice Certificates demonstrating past experience in at least two contracts within the last five years on similar assignments, proving relevant experience and capability.
(Ref: Relevant Professional Practice Certificate of past experience) - •Signed & stamped Anti-Bribery Pledge Forms::
Bidder must submit signed and stamped Anti-Bribery Pledge Forms, demonstrating commitment to ethical business practices and compliance with anti-bribery standards.
• Bidder MUST submit signed and stamped Anti-Bribery Pledge Forms, including an Anti-Bribery/Corruption Declaration confirming their commitment to ethical business practices
(Ref: Signed & stamped Anti-Bribery Pledge Forms:) - •Original manufacturer technical booklet, data sheet, and/or brochure:
Bidder MUST submit the original manufacturer's technical booklet, data sheet, and/or brochure which describes the product specification, characteristics, and test results in detail, including all standard and optional equipment with references to recognized international standards.
(Ref: Original manufacturer technical booklet, data sheet, and/or brochure) - •Onsite Warranty Letter:
Bidder must provide an Onsite Warranty Letter, committing to provide the minimum required onsite warranty period as specified in the tender document, covering parts, labor, and transportation.
Bidder MUST submit an Onsite Warranty Letter guaranteeing to replace defective parts within the warranty period at the bidder's cost, including transportation and labor to the worksite in Ethiopia (Spec I, Point 6). The letter MUST detail the terms and conditions, the process for rectifying faults, and include any extra warranty period documentation.
(Ref: Onsite Warranty Letter) - •Bid Security: Bidder MUST submit the bid security in hardcopy to the designated address before the bid submission deadline, in the form of a CPO (Certified Payment Order), Bank Guarantee, or Bid Bond, made out to the Ethiopian Roads Administration. (Ref: Bid Security)
- •Joint Venture Agreement (if applicable):
If the bidder is participating in a joint venture or consortium, they MUST submit the legally binding agreement document.
(Ref: Joint Venture Agreement (if applicable)) - •Technical Specifications and Brochures (Original Manufacturer's): :
Bidder MUST submit original technical booklets, data sheets, and brochures from the manufacturer detailing the product offered.
(Ref: Technical Specifications and Brochures (Original Manufacturer's): ) - •Piping System Diagram:
For fuel tanker specifically (point 19c), bidder MUST submit a detailed diagram of the proposed piping system as evidence of design compliance.
(Ref: Piping System Diagram) - •Manufacturer's Authorization Letter (Original):
International Bidders and potentially Domestic Bidders (if not the manufacturer) MUST submit an original Manufacturer's Authorization Letter as stated in point 4 of the tender document. For Local Agents of Foreign Bidders, this letter MUST be from the foreign manufacturer authorizing the local agent.
(Ref: Manufacturer's Authorization Letter (Original)) - •Agent Representation Agreement:
Bidders acting as agents for a foreign manufacturer MUST submit a formal agreement with the foreign manufacturer, clearly outlining the agent's authority, the products covered, the geographic region (Ethiopia), and the manufacturer's commitment to fulfilling the contract.
(Ref: Agent Representation Agreement) - •Details of After-Sales Service Facility in Ethiopia (or commitment to establish): :
Bidder MUST provide detailed information about their existing after-sales service capabilities in Ethiopia (or a commitment to establish such facilities), including capacity, spare parts availability, locations of branches, past experience, and proof of own workshop with a certified competency license (if applicable).
(Ref: Details of After-Sales Service Facility in Ethiopia (or commitment to establish): )
LegalQualification
- •Bidder Nationality :
Nationality in accordance with ITB Sub-Clause 4.2
(Ref: 4.2) - •Conflict of interest :
No conflict of interest as described in ITB Clause 4.3
(Ref: 4.3) - •Form Data on Joint Ventures:
In the case of a bid submitted by a joint venture (JV), the Bidder has failed to submit the Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form JV, including a draft agreement, in accordance with ITB Clause 4.1
(Ref: 4.1)
FinancialQualification
- •Submission of Financial Statements:
Bidder has to submit financial statements certified by an independent auditor as required in ITB Clause 15.2(a) for the period specified in Section 3, Evaluation Methodology and Criteria
(Ref: 15.2 (a)) - •Documents proofing bidder financial standing:
Bidder has to submit other documents proofing its financial standing, as required in the BDS Clause 15.2(b)
(Ref: 37.5 (b). ) - •Average annual turnover :
The average annual turnover for the period specified in Section 3, Evaluation Methodology and Criteria does not exceed the amount of the financial proposal of the Bid in value specified in the BDS:-Average 70,000,000.00 ETB
(Ref: 37.5 (c). ) - •External Audit reports (last Three Years, certified by independent auditor)::
Bidder must submit External Audit reports (not financial statements) certified by an independent auditor for the last three (3) years, demonstrating financial stability and adherence to auditing standards. For Ethiopian bidders, audit reports must be prepared by certified auditors, not accountants or accounting firms.
(Ref: External Audit reports (last Three Years, certified by independent auditor):)
Bid Security
Amount: 200000 ETB
Foreign Bidders Form: Bank/Wire Transfer, Bank_Guarantee
Local Bidders Form: Bank/Wire Transfer, Bank_Guarantee
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